Clerk: Finance

2 months ago

Pretoria, South Africa SABS Full time

**Job Advert Summary**:
**About SABS**

Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

**Purpose Statement**

To ensure that the billing value chain is implemented appropriately and to provide assistance and advocacy to
management with accurate processing of the invoice cycle for existing and new clients.

**Minimum Requirements**:

- National Diploma / Diploma in Finance or a related
field (NQF Level 6)
- 3 years relevant work experience in billing or
revenue management

**Duties and Responsibilities**:
**Functional Management**
- Ensure the accurate processing of the billing and related finance activities in the revenue cycle.
- Verify customer payments for cash accounts.
- Proactively track all integration issues where applicable and facilitate timeous resolution of the identified issues.
- Validate sales orders for completeness and accuracy.
- Perform the opening and closing of jobs activities as required.
- Assist business unit managers at sales departments with queries where required.
- Reduce the number of credit notes due to incorrect billing through accurate invoice processing.
- Update and maintaining accurate price lists on system in line with approved pricing.
- Facilitate credit note requests and compile memorandums for approval.
- Facilitate customer requests and payments for refunds
- Track revenue by ensuring that all work performed is billed promptly.
- Track pre-payments that have not been billed to ensure that customers are billed on time for work that is complete.
- Track open receipts unapplied (RA) not allocated due to non[1]invoicing to ensure that customers are billed on time for work that is complete.
- Reconcile customer accounts to clear any discrepancies regarding payment allocations and billing in assisting to respond to customer queries.
- Ensure that monthly reconciliations are performed and balanced within the required timeframes on the revenue in advance and expired revenue balance sheet accounts for both SABS and SABS Commercial.
- Ensure adherence to set timelines.
- Perform any ad hoc billing-related activities as required.
- Review the work in progress and follow-up with business units to ensure that all completed work is billed, and any invalid sales orders are deleted and cancelled.
- Ensure that all logged customers queries are resolved promptly and satisfactorily; and closed appropriately once they have been resolved.
- Verify Approvals Board (AB) minutes to ensure accurate billing related activities are implemented (e.g., Corroborate that customers are invoiced or cancelled in a timely manner, etc.)
- Compile weekly, monthly, etc. reports (e.g., Work in Progress and revenue reports, etc.) as may be determined from time to time regarding billing activities.
- Ensure that billing backlogs in business units with decentralised billing processes are cleared promptly.
- Attend business unit management meetings and alert them to the various billing targets and progress-to-date.
- Provide support to business regarding billing related matters.
- Implement effective billing processes to ensure correctness of revenue in terms of IFRS requirements

**Risk and Compliance Management**
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
- Support and provide evidence to all internal and external audit and regulatory requirements.
- Maintain quality risk management standards in line with ISO and regulatory requirements.
- Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
- Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation
- Review related Standard Operating Procedures in consultation with leadership to ensure business optimisation.

**Stakeholder Management**
- Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
- Represent and participate in the organisation’s committees and tasks teams when required.
- Convene and attend meetings and present relevant information to stakeholders when required.
- Ensure efficient communication to all stakeholders and other finance team members.
- Ensure the provision of excellent customer service.
- Resolve queries and problems within span of control and within agreed time frames.
- Follow up on unresolved queries and complaints where required in a timely manner.
- Provide relevant and a

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