HR Officer

2 weeks ago

Durban, South Africa AVI Limited Full time

**NATIONAL BRANDS LIMITED** operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for an **HR Officer **at **NATIONAL BRANDS LIMITED Durban Tea Factory**. The purpose of the role is to provide generalist HR support to the business to facilitate operational effectiveness and efficiency.

**_ KEY PERFORMANCE AREAS_**

**HR Administration and Reporting**:

- Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations
- Attend to general requests/queries from internal and external customers
- Update organograms on a monthly basis
- Conduct exit interviews on resignations and report back to the business with insights
- Ensure high level and high standard of customer service and guidance in line with HR Policies and Procedures
- Develop and update job profiles for all employees and capture them into the Job Profile portal
- Co-Ordinate HR Project deliverables, including reward and recognition initiatives
- Ensure HR Audit requirements are adhered to
- Develop ad-hoc reports as required by the HR team or the business unit
- Liaise with employees on Death and Disability claims
- Manage long service allowances, generate reports, capture workflows, arrange the certificates and framing
- Provide employees with documents such as confirmation of employment letter, copies of payslips, service letters, visa letters, UIF and Medical Aid documentation

**HRIS System Administration**:

- Conduct integrity check of master data to ensure all data is complete and accurate
- Follows the workflow process designed, loads data to ensure next step in the cycle can be completed, follow up and obtain outstanding information where identified
- Address all general HRIS system information queries received from Management and employees
- Provide assistance and support to Line Managers using SAP

**Performance Management**:

- Provide employees with relevant documentation with regards to performance management and reviews
- Ensure that IPA’s are submitted on time, maintain a check-list of mid-year and year-end reviews
- Provide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and management

**Transformation, Learning and Development**:

- Track and submit all business unit training initiatives to the Transformation Admin team
- Coordinate and track all Educational Assistance
- Facilitation the identification of learning needs and areas of development and arrange necessary training

**Industrial Relations**:

- Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
- Prepare all documentation/information for Disciplinary Hearings and CCMA cases
- Ensure that disciplinary and grievances are dealt with in accordance with company policies
- Assist with CCMA cases by collecting and analysing information for the HRM

**Recruitment, Selection and On-Boarding**:

- Assist management in the drafting of job profiles, vacancy, package parameters
- Ensure that the recruitment process is followed from start to end in order to recruit effectively and reduce turnover
- Discuss the long and shortlists with line managers and the recruitment lead. Conduct interviews with management and recruitment
- Propose options to the HRM regarding recommended starting salary based on internal and market comparison
- Request the Letter of Appointment, providing all necessary information to the recruiter, check and sign off the letter before extending the LOA to the manager to sign
- Manage the induction process and ensure new employee induction/orientation takes place

**Employee Assistance Programme**:

- Co-ordinate the administration around the employee wellness plan, including communication of the ICAS offering
- Provides input and suggestions when setting up employee wellness initiatives, oversee and manage the initiatives

**_ EXPERIENCE_**
- Minimum 3 Years HR Officer experience is essential
- Experience within HR Administration, Payroll Journals, Employee Assistance Programme, Disciplinary procedures
- Experience within an FMCG / Manufacturing industry is advantageous

**_ QUALIFICATIONS_**
- A completed National Diploma or Degree in HR or Industrial Psychology

**_ ADDITIONAL REQUIREMENTS_**
- Knowledge experience of payroll system e.g SAP
- Computer Literacy (MS Office)
- Sound knowledge of HR Practices
- Knowledge of Labour Legislation

**_ Competencies_**
- Thinking Analytically
- Articulating Information
- Minimizing Risk
- Attention to detail
- Taking initiative
- Maintaining Productivity
- Staying Composed
- Meeting Deadli

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