Executive Assistant
6 months ago
Executive Support
- Assist the Executives with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments.
- Draft reports, letters, and proposals; prepare and coordinate oral and written communication.
- Plan/ organize and schedule events such as meetings, business luncheons, or client dinners.
- Handle all aspects of travel planning, including booking flights, hotels, transportation, and preparing itineraries. This may involve both domestic and international travel.
- Prepare minutes of meetings, distribute them timeously and follow up on assigned action items.
- Handle any other ad hoc requests.
The above-mentioned responsibilities will primarily serve the Executive Head of IT and the Executive Head of Software Development but similar tasks will sometimes need to be performed for other Executive Heads depending on availability of other Executive Assistants.
Administrative Tasks on Behalf of IT Teams
Certain tasks need to be performed on behalf of teams in IT Operations and Software Development, of which the following are some examples:
- Prepare and distribute minutes of meetings, e.g. monthly meetings with suppliers,
- Facilitate IT-related procurement:
- Follow up with the Finance team and vendors,
- Update and distribute a weekly procurement report for follow-up on outstanding quotations and orders,
- Report/ review lists e.g. of servers, allocation of software licences etc.
- Write and update documentation related to standards, processes and procedures,
- Set up supplier meetings,
- Follow up on the status of cross department initiatives (e.g. pen test remediation),
- Follow up on questionnaires for third-party information security controls (“Triplicity”),
- Reconcile billing for Azure cloud services based on an existing template,
- Prepare status updates including an IT dashboard that summarises service levels, root cause analyses, disaster recovery tests etc.
**Qualifications**:
**Minimum Requirements**:
- Matric and business-related post matric qualifications are essential requirements.
- A degree with business and/ or IT-related majors is preferred.
Work Experience
**Minimum Requirements**: At least 5 years experience in the following fields:
- Reservation management,
- Secretarial support,
- Administration,
- Writing minutes.
**Preferred**:
- At least 2 years experience in an IT environment,
- Exposure to agile project management,
- Report writing e.g. management reports and reports requiring a high-level appreciation of technical concepts.
Between 3 - 5 Years
-
Executive Assistant
6 months ago
Centurion, South Africa Stonebridge HR Solutions Full timeGauteng, Centurion - R25 000 - R40 000 Monthly We are looking for an experience Executive Personal Assistant who has previous experience dealing with high level work as an Executive Personal Assistant for the Managing Director and CEO for a company based in the Centurion area. **Requirements**: - Formal Executive Assistant Training - Tertiary Degree/...
-
Executive Personal Assistant
6 months ago
Centurion, South Africa PPS Recruitment Full time**Job Advert Summary**: An Executive Personal Assistant will be required to provide an efficient and accurate executive administrative support service to the PPSHA CEO and the Executive Team for the smooth operation of the business. A successful Executive Personal Assistant is critical to the efficiency of an organization and we are looking for an...
-
Executive Assistant
6 months ago
Centurion, South Africa Hello Group Recruitment Full time**Job Advert Summary**: Hello is here to create game-changing integrated consumer and business services for migrant and marginalised communities. We help them in their personal lives by creating financial solutions for their consumer needs. We sell these and other services through them to solve their business needs. We do this by co-creating our services to...
-
Executive Assistant
6 months ago
Centurion, South Africa PIC Specialists LLC Full timePIC Specialists (PIC) is an established and distinguished Professional Aerospace Program Management and Engineering Service Organization located in Dallas, Texas, USA. The PIC brand is about seamless integration, serving a wide range of aerospace entities - from Major airlines and operators to MROs and small-to-midsize OEMs - PIC represents a unique blend of...
-
Executive Assistant: Cro
7 days ago
Centurion, South Africa Six Sense Full timeA well-established financial services business is seeking to appoint a Executive Assistant: CRO To provide professional secretarial and office support/administration services including diary management to the office of Chief Risk Officer (CRO). Facilitate operational efficiency and assist the CRO to achieve strategic objectives. To manage the administrative...
-
Executive Personal Assistant
6 months ago
Centurion, South Africa Kontak Recruitment SA Full timeCenturion, Gauteng - Administrative - Executive Personal Assistant (JB3549) Centurion, Gauteng R35 000 to R 38 000.00 CTC per month Benefits: Medical aid, pension fund, group life insurance, and a performance-based bonus Duration: Permanent Overview Minimum Requirements: Minimum of Grade 12 Qualification 3-year Tertiary Qualification in a related...
-
Executive Assistant: CRO
6 days ago
Centurion, South Africa Jobted ZA C2 Full timeMinimum Education and Experience: - Post matric qualification / Diploma in Office administration or Secretarial - 3-5 years experience as a Personal Assistant for an Chief Risk Officer / Executive Management - 1-2 years experience as Personal Assistant Critical Competencies: - Policies and Procedures - Document Management - Legislation - Microsoft...
-
Executive Personal Assistant
6 months ago
Centurion, South Africa Pillango Placements Full time**Gauteng**, Centurion** **R 35000 - R 45000 Monthly Cost To Company** Our client is a well-established but fast growing Information Technology company (based in Midrand) that is looking to employ an experienced **Executive PA.** The purpose of the role is to ensure that the Executive Committees schedules run as smoothly and efficiently as possible...
-
Executive Personal Assistant
6 months ago
Centurion, South Africa Hillpet Construction Management Full time**EXECUTIVE PERSONAL ASSISTANT** Responsible for the daily organizational and administrative duties for the Director as well as to oversee the management of the Director’s schedule, arrange meetings, and perform clerical tasks. **ROLES AND RESPONSIBILITIES** **Gatekeeper for the Director** - Proactively and independently manage the Director’s diary...
-
Executive Assistant: Cfo
2 weeks ago
Centurion, South Africa Six Sense Full timeA well-established business is seeking to appoint a Executive Assistant: CFO. To provide professional secretarial and office support/administration services including diary management to the office of Chief Financial Officer (CFO). Facilitate operational efficiency and assist the CFO to achieve strategic objectives. To manage the administrative requirements...
-
Executive Assistant: CRO
1 week ago
Centurion, South Africa Six Sense Consulting Full timeMinimum Education and Experience: Post matric qualification / Diploma in Office administration or Secretarial3-5 years experience as a Personal Assistant for an Chief Risk Officer / Executive Management1-2 years experience as Personal AssistantCritical Competencies:Policies and ProceduresDocument ManagementLegislationMicrosoft OfficeProject...
-
Executive Assistant: CRO
7 days ago
Centurion, South Africa Six Sense Consulting Full timeMinimum Education and Experience: Post matric qualification / Diploma in Office administration or Secretarial 3-5 years experience as a Personal Assistant for an Chief Risk Officer / Executive Management 1-2 years experience as Personal Assistant Critical Competencies: Policies and Procedures Document Management Legislation Microsoft Office Project...
-
Executive Personal Assistant
6 months ago
Centurion, South Africa Thabi Consulting Full time**Position**: Personal Assistant The Personal Assistant will be responsible for the following duties: - Act as the point of contact between the manager and internal/external clients - Screen and direct phone calls and distribute correspondence - Handle requests and queries appropriately - Manage diary and schedule meetings and appointments - Make travel...
-
Office Manager and Executive Assistant
6 months ago
Centurion, South Africa The Talent Hive Full timeExecutive Support - Assist the CEO and Executives with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments. - Complete credit card expense reports and claims. - Draft reports, letters, and proposals; prepare and coordinate oral and written communication. - Plan/organize and...
-
Executive Assistant
2 weeks ago
Centurion, Gauteng, South Africa Momentum Metropolitan Holdings Limited Full timeJob Title: Executive Assistant - Client ServicesWe are seeking an experienced Executive Assistant to join our team at Momentum Metropolitan Holdings Limited.About the RoleThe successful candidate will be responsible for providing administrative support to our clients, ensuring timely and effective resolution of queries, and maintaining strong relationships...
-
Executive Assistant: Cro
7 days ago
Centurion, South Africa Land Bank Careers Full time**Job Advert Summary**: (Land Bank) is South Africa’s only specialist agricultural bank established in 1912, the bank’s sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to finance land, equipment, improve assets and obtain production...
-
Executive Chef Assistant Position
1 week ago
Centurion, Gauteng, South Africa Restaurant Careers Full timeWe are looking for an experienced Executive Chef Assistant to join our team at Restaurant Careers in Irene Centurion.About the CompanyOur restaurant is an established venue with a strong reputation for serving high-quality food. We are passionate about providing an exceptional dining experience for our customers and we take pride in our commitment to...
-
Executive Assistant to a Wealth Management Team
2 weeks ago
Centurion, Gauteng, South Africa Express Employment Professionals Midrand Full timeWe are seeking an Executive Assistant to join our wealth management team in Centurion, South Africa. This is an exciting opportunity for someone with strong administrative skills and a passion for delivering exceptional service.
-
Executive Assistant
6 days ago
Centurion, Gauteng, South Africa WeBuyCars Full timeJob Summary:We are seeking an experienced Executive Assistant - Vehicle Administration to join our team at WeBuyCars. As a key member of our staff, you will be responsible for providing administrative support to our Vehicle Sales and Buying teams.About the Role:This is an exciting opportunity for a skilled Administrator to utilize their exceptional...
-
Personal Assistant to Executive Head of School
6 months ago
Centurion, South Africa ADvTECH Full time**The ADvTECH Schools Division leads the private sector in the field of education, contributing meaningfully towards the sustainable development of human capacity in South Africa.** **Duties required**: - Personal Assistant to Executive Head - Diary management - HR responsibilities (Onboarding, Terminations, leave etc.) - Providing support with educational...