Executive Personal Assistant

3 days ago

Centurion, South Africa Hillpet Construction Management Full time

**EXECUTIVE PERSONAL ASSISTANT**

Responsible for the daily organizational and administrative duties for the Director as well as to oversee the management of the Director’s schedule, arrange meetings, and perform clerical tasks.

**ROLES AND RESPONSIBILITIES**

**Gatekeeper for the Director**
- Proactively and independently manage the Director’s diary (Reminding them of important meetings, tasks and deadlines).
- Arrange meetings when required, follow up on meetings before they take place.
- Screen and handle calls and queries.
- Set up meetings (including phone and video conference meetings, as well as the coordination of times, venues, catering).

**Reporting and Presentations**
- Assist with report and presentation production where required.
- Co-ordination of submissions required for reporting.
- Co-ordinate periodic follow-up meetings with various stakeholders on reported task/project progress.
- Assist in compiling and proof-reading high level documents/ reports.
- Print and distribute reporting to relevant stakeholders.

**Event and Facility Management**
- Professional facilitation of boardroom bookings for functions, meetings and/or strategy sessions.
- Assist with answering phones and welcoming visitors and clients in a manner which represents the Company in a good light.
- Co-ordinate the set-up, catering and clean up for client and internal events and meetings.

**Travel Management**
- Managing all travel arrangement for the Director including flights, transportation and hotel bookings as well as ensuring best scheduling and best fares.
- Expense claims and reporting.

**Administration**
- Extensive Diary management for the Director (Meeting dates for Exco etc).
- Take minutes of meetings when required.
- Setting business meeting agendas.
- Sending memos.
- Reviewing incoming reports.
- Sending of Executive memorandums and management.
- Must be proficient in communication on a high level with CEOs of other companies.

**Relationship Management**
- Telephone calls to be screened & messages taken.
- Effective relations with employees, management and Ops to be established & maintained.
- Appropriate communication methods to be selected & utilized.
- General queries to be handled with a high level of customer service, responding timeously & referring the query to the relevant stakeholders if necessary.
- Effective handling of matters in a professional and calm manner and ensuring follow up is done.

**Skills Required for the role**:

- Stay organised and keep track of important details.
- Handle tasks independently and proactively.
- Communicate effectively, both verbally and in writing.
- Be adaptable and flexible to handle changes.
- Use technology efficiently to help with work tasks.
- Be proactive in being able to pre-empt the needs of the Director.
- Work independently without being told what to do for every task.
- Understand the importance of confidentiality.
- Have good values that fit with the company.

**Desired Experience & Qualifications**:

- Tertiary qualification
- Proven experience as a Personal Assistant or similar executive administrative role.
- Travel arrangements experience (international & domestic).

**Package & Remuneration**:

- Dependent on experience (R10 000- R15 000).

**Salary**: From R10 000,00 per month

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (preferred)

Ability to Commute:

- Centurion, Gauteng (required)

Ability to Relocate:

- Centurion, Gauteng: Relocate before starting work (required)

  • Executive Personal Assistant

    4 weeks ago

    Centurion, South Africa PPS Recruitment Full time

    **Job Advert Summary**: An Executive Personal Assistant will be required to provide an efficient and accurate executive administrative support service to the PPSHA CEO and the Executive Team for the smooth operation of the business. A successful Executive Personal Assistant is critical to the efficiency of an organization and we are looking for an...

  • Executive Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa PPS Recruitment Full time

    Job Advert Summary:An Executive Personal Assistant will be required to provide an efficient and accurate executive administrative support service to the PPSHA CEO and the Executive Team for the smooth operation of the business.A successful Executive Personal Assistant is critical to the efficiency of an organization and we are looking for an individual who...

  • Executive Personal Assistant

    4 weeks ago

    Centurion, South Africa GAP Consulting Full time

    Gauteng, Centurion - Motor Retail - Admin Dept - R 25000 - R 30000 Monthly - Job ref: FNI000076/MCVV - Vacancy type: Permanent SHIFTINTOHIGHCAREER to highly successful Dealer who requires the services of an Exceptional Executive Personal Assistant **Minimum Requirements** - English Speaking as a first Language - Between the Age of 26 to 35 and have no...

  • Executive Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa GAP Consulting Full time

    Gauteng, Centurion Motor Retail Admin Dept R R 30000 Monthly Job ref: FNI000076/MCVV Vacancy type: PermanentSHIFTINTOHIGHCAREER to highly successful Dealer who requires the services of an Exceptional Executive Personal AssistantMinimum Requirements English Speaking as a first Language Between the Age of 26 to 35 and have no dependents Must have at least 5 to...

  • Executive Personal Assistant

    4 weeks ago

    Centurion, South Africa Kontak Recruitment SA Full time

    Centurion, Gauteng - Administrative - Executive Personal Assistant (JB3549) Centurion, Gauteng R35 000 to R 38 000.00 CTC per month Benefits: Medical aid, pension fund, group life insurance, and a performance-based bonus Duration: Permanent Overview Minimum Requirements: Minimum of Grade 12 Qualification 3-year Tertiary Qualification in a related...

  • Executive Personal Assistant

    3 weeks ago

    Centurion, South Africa Thabi Consulting Full time

    **Position**: Personal Assistant The Personal Assistant will be responsible for the following duties: - Act as the point of contact between the manager and internal/external clients - Screen and direct phone calls and distribute correspondence - Handle requests and queries appropriately - Manage diary and schedule meetings and appointments - Make travel...

  • Executive Personal Assistant

    3 weeks ago

    Centurion, South Africa RMG Recruitment (Pty) Ltd Full time

    We are seeking a highly experience Executive PA to support the MD and Executive team. Experience in manufacturing is essential **Minimum Qualifications / Requirements**: - Grade 12 - Degree or Diploma preferable - Intermediate MS office proficiency - Working knowledge of Microsoft Teams - Minimum 8 years’ experience. - Microsoft Office skills - at least...

  • Executive Personal Assistant

    2 weeks ago

    Centurion, South Africa Pillango Placements Full time

    **Gauteng**, Centurion** **R 35000 - R 45000 Monthly Cost To Company** Our client is a well-established but fast growing Information Technology company (based in Midrand) that is looking to employ an experienced **Executive PA.** The purpose of the role is to ensure that the Executive Committees schedules run as smoothly and efficiently as possible...

  • Executive Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Pillango Placements Full time

    Gauteng, Centurion**R R 45000 Monthly Cost To CompanyOur client is a well-established but fast growing Information Technology company (based in Midrand) that is looking to employ an experienced Executive PA.The purpose of the role is to ensure that the Executive Committees schedules run as smoothly and efficiently as possible through providing prioritized...

  • Executive Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Hillpet Construction Management Full time

    EXECUTIVE PERSONAL ASSISTANTResponsible for the daily organizational and administrative duties for the Director as well as to oversee the management of the Director's schedule, arrange meetings, and perform clerical tasks.ROLES AND RESPONSIBILITIESGatekeeper for the Director Proactively and independently manage the Director's diary (Reminding them of...

  • Executive Personal Assistant to Coo

    4 weeks ago

    Centurion, South Africa NORFER Inc. Full time

    **Job purpose;** NORFER Inc. is looking for a Personal assistant to assist the COO in all related tasks. The most important aspect is that an accomplished PA is intuitive to the needs of the Senior Manager they will be assisting. A PA must be able to anticipate certain actions and take precautionary action when required to do so. They must be able to work...

  • Personal Assistant to The Executive Iis

    4 weeks ago

    Centurion, South Africa The South African Weather Service (SAWS) Full time

    The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Environment, Forestry and Fisheries (DEFF) and is governed by a Board. The organisation is an authoritative voice for weather and climate related services in South Africa and is a member of the World Meteorological Organisation (WMO) to fulfil a range of...

  • Executive Personal Assistant to Coo

    2 weeks ago

    Centurion, Gauteng, South Africa NORFER Inc. Full time

    Job purpose;NORFER Inc. is looking for a Personal assistant to assist the COO in all related tasks.The most important aspect is that an accomplished PA is intuitive to the needs of the Senior Manager they will be assisting. A PA must be able to anticipate certain actions and take precautionary action when required to do so. They must be able to work...

  • Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Cloud Juice Full time

    Looking for a very intelligent person to be the Personal Assistant for the owner of multiple companies.The required person needs to be very driven and focused on their job, taking initiative and paying attention to detail and organization. Task assigning and executing is essential.As the second to the owner, your jobs hold the same importance as that of the...

  • Personal Assistant to The Executive Iis

    2 weeks ago

    Centurion, Gauteng, South Africa The South African Weather Service (SAWS) Full time

    The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry ofEnvironment, Forestry and Fisheries (DEFF) and is governed by a Board. The organisation is anauthoritative voice for weather and climate related services in South Africa and is a member of theWorld Meteorological Organisation (WMO) to fulfil a range of international...

  • Personal Assistant

    1 week ago

    Centurion, South Africa Momentum Investments Full time

    **Introduction** Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations. **Role Purpose** Support the Executive...

  • Personal Assistant

    2 weeks ago

    Centurion, South Africa Momentum Consult Full time

    **Introduction** Consult is a registered authorised Financial Service Provider (FSP), holding a FSCA Category FSP I and II license. Consult dispenses financial planning, product advice, product execution and investments management services to individuals and businesses in the high net worth, affluent, retail upper and small business enterprises (SME’s)...

  • Executive Personal Assistant

    2 weeks ago

    Centurion, South Africa Siyaka Full time

    This established organization has a position in **MOUNT EDGECOMBE, DURBAN. **They seek the service of a dynamic and energetic individual who has the ability to multi-task, coupled with excellent communication skills and the ability to work, learn and develop in an organised fashion within a highly pressurised environment to assume responsibility as a...

  • Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Momentum Consult Full time

    IntroductionConsult is a registered authorised Financial Service Provider (FSP), holding a FSCA Category FSP I and II license. Consult dispenses financial planning, product advice, product execution and investments management services to individuals and businesses in the high net worth, affluent, retail upper and small business enterprises (SME's)...

  • Personal Assistant

    7 days ago

    Centurion, South Africa Momentum Investments Full time

    **Introduction** - Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.**Role Purpose** - Provide support on...