Executive Assistant

3 days ago

Centurion, South Africa PIC Specialists LLC Full time

PIC Specialists (PIC) is an established and distinguished Professional Aerospace Program Management and Engineering Service Organization located in Dallas, Texas, USA. The PIC brand is about seamless integration, serving a wide range of aerospace entities - from Major airlines and operators to MROs and small-to-midsize OEMs - PIC represents a unique blend of innovative problem-solving and actionable resources.

As part of our organization’s strategic growth plan, PIC is setting up a Program and Engineering Support Office to be located in Pretoria, South Africa. Since this Satellite Office will form a key element in the service solutions PIC offers its customers, it is detrimental that we employ individuals who bring specific skill sets to join this new team.

We seek an experienced, highly motivated, and enthusiastic **office administrator / executive assistant** to join our rapidly growing team on site in our South Africa Satellite office location. Working both collaboratively and independently, s/he enables the company to function well and facilitates efficient and effective department workflow across multiple office sites. This person will be responsible for overseeing daily office operations and supporting the administrative needs of leadership team members.

**Position Responsibilities**:

- Perform clerical tasks such as filing, data entry, and document management
- Handle front desk duties including answering phones and greeting visitors
- Assist with human resources tasks such as onboarding new employees and maintaining personnel records
- Communicate effectively with team members and external stakeholders
- Sit for up to 8 hours a day
- Move items weighing up to 50 lbs.
- Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
- Prioritizes and schedules management-level employee time and availability for efficient use of time.
- Tracks and maintains designated conference room schedules for availability and efficient use of resources.
- Plans and implements logistics for executive level internal and external events.

**Basic Qualifications (Required Skills/Experience)**:

- Minimum of High School Diploma or GED.
- More than 3 years of experience using all the following Microsoft Office Applications (Word, Excel and PowerPoint).
- More than 3 years of experience providing office administrator support to a senior or higher-level manager.
- More than 1 year of experience working in a cross-functional environment, with broad experience working with all business levels from individual contributors to executive-level leaders.
- More than 1 year of experience preparing agendas, facilitating meetings, taking actions, and following action items to closure.
- Proven experience in administrative roles
- Strong organizational skills with the ability to prioritize tasks
- Excellent communication skills, both written and verbal
- Ability to work independently and as part of a team
- Experience with phone systems and office equipment

  • Executive Assistant

    3 weeks ago

    Centurion, South Africa Stonebridge HR Solutions Full time

    Gauteng, Centurion - R25 000 - R40 000 Monthly We are looking for an experience Executive Personal Assistant who has previous experience dealing with high level work as an Executive Personal Assistant for the Managing Director and CEO for a company based in the Centurion area. **Requirements**: - Formal Executive Assistant Training - Tertiary Degree/...

  • Executive Assistant

    3 weeks ago

    Centurion, South Africa PlaceTalent Full time

    **Education**: - ** Minimum Matric or Grade 12 equivalent.**: - ** Formal Executive Assistant Training**: - ** Tertiary Degree/ Diploma beneficial** **Skills/Experience required**: - ** A minimum of 4 years as an Executive Assistant** - ** Organise and schedule meetings**: - ** Prepare meeting agendas, perform research for meetings, and take minutes...

  • Executive Personal Assistant

    4 weeks ago

    Centurion, South Africa PPS Recruitment Full time

    **Job Advert Summary**: An Executive Personal Assistant will be required to provide an efficient and accurate executive administrative support service to the PPSHA CEO and the Executive Team for the smooth operation of the business. A successful Executive Personal Assistant is critical to the efficiency of an organization and we are looking for an...

  • Executive Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa The Talent Hive Full time

    Executive Support Assist the Executives with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments. Draft reports, letters, and proposals; prepare and coordinate oral and written communication. Plan/ organize and schedule events such as meetings, business luncheons, or client...

  • Executive Assistant to Cfo

    2 weeks ago

    Centurion, South Africa Six Sense Full time

    Gauteng, Centurion - Annually Cost To Company (Market related) A well-established business is seeking to appoint a Executive Assistant to CFO To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director...

  • Executive Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa PPS Recruitment Full time

    Job Advert Summary:An Executive Personal Assistant will be required to provide an efficient and accurate executive administrative support service to the PPSHA CEO and the Executive Team for the smooth operation of the business.A successful Executive Personal Assistant is critical to the efficiency of an organization and we are looking for an individual who...

  • Executive Assistant

    2 weeks ago

    Centurion, South Africa Hello Group Recruitment Full time

    **Job Advert Summary**: Hello is here to create game-changing integrated consumer and business services for migrant and marginalised communities. We help them in their personal lives by creating financial solutions for their consumer needs. We sell these and other services through them to solve their business needs. We do this by co-creating our services to...

  • Executive Personal Assistant

    4 weeks ago

    Centurion, South Africa Kontak Recruitment SA Full time

    Centurion, Gauteng - Administrative - Executive Personal Assistant (JB3549) Centurion, Gauteng R35 000 to R 38 000.00 CTC per month Benefits: Medical aid, pension fund, group life insurance, and a performance-based bonus Duration: Permanent Overview Minimum Requirements: Minimum of Grade 12 Qualification 3-year Tertiary Qualification in a related...

  • Executive Assistant to CEO

    4 weeks ago

    Centurion, South Africa Talent 101 Full time

    To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO). Facilitate operational efficiency and assist the CEO to achieve strategic objectives. To manage the administrative requirements of the office of the CEO and assist with scheduling, planning and coordinating...

  • Executive Assistant to Cfo

    2 weeks ago

    Centurion, Gauteng, South Africa Six Sense Full time

    Gauteng, Centurion Annually Cost To Company (Market related)A well-established business is seeking to appoint a Executive Assistant to CFOTo provide professional secretarial and office support/administration servicesincluding diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director...

  • Executive Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Green Marble Recruitment Consultants Full time

    Gauteng, Centurion**R R 30000 Monthly Cost To CompanyLooking for a highly energetic Executive Assistant for a Manufacturing Company in Centurion.Mathematics in Matric essential (min 60% - Higher grade).Must stay in a radius of 20km.Must have a high interest in technology.Bcom degree or equivalent essential.Excel advanced (V-lookups and Pivot...

  • Executive Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa PlaceTalent Full time

    Education:- Minimum Matric or Grade 12 equivalent:- Formal Executive Assistant Training:- Tertiary Degree/ Diploma beneficialSkills/Experience required:- A minimum of 4 years as an Executive Assistant- Organise and schedule meetings:- Prepare meeting agendas, perform research for meetings, and take minutes during meetings:- Maintain office...

  • Executive Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Mercedes-Benz South Africa Ltd Full time

    Aufgaben: Executive Assistant Objective of the job: Provide efficient administrative services in line with local, global and legislative requirements. To provide efficient and competent secretarial and administrative assistance to the President Mercedes-Benz Vans in compliance to the Company's Integrity & Anti Bribery Codes and Conflict of Interest Policy...

  • Executive Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Hello Group Recruitment Full time

    Job Advert Summary:Hello is here to create game-changing integrated consumer and business services for migrant and marginalised communities. We help them in their personal lives by creating financial solutions for their consumer needs. We sell these and other services through them to solve their business needs. We do this by co-creating our services to be...

  • Executive Personal Assistant

    4 weeks ago

    Centurion, South Africa GAP Consulting Full time

    Gauteng, Centurion - Motor Retail - Admin Dept - R 25000 - R 30000 Monthly - Job ref: FNI000076/MCVV - Vacancy type: Permanent SHIFTINTOHIGHCAREER to highly successful Dealer who requires the services of an Exceptional Executive Personal Assistant **Minimum Requirements** - English Speaking as a first Language - Between the Age of 26 to 35 and have no...

  • Executive Personal Assistant

    3 weeks ago

    Centurion, South Africa RMG Recruitment (Pty) Ltd Full time

    We are seeking a highly experience Executive PA to support the MD and Executive team. Experience in manufacturing is essential **Minimum Qualifications / Requirements**: - Grade 12 - Degree or Diploma preferable - Intermediate MS office proficiency - Working knowledge of Microsoft Teams - Minimum 8 years’ experience. - Microsoft Office skills - at least...

  • Executive Personal Assistant

    2 weeks ago

    Centurion, South Africa Pillango Placements Full time

    **Gauteng**, Centurion** **R 35000 - R 45000 Monthly Cost To Company** Our client is a well-established but fast growing Information Technology company (based in Midrand) that is looking to employ an experienced **Executive PA.** The purpose of the role is to ensure that the Executive Committees schedules run as smoothly and efficiently as possible...

  • Executive Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Land Bank Careers Full time

    Job Advert Summary:To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO). Facilitate operational efficiency and assist the CEO to achieve strategic objectives. To manage the administrative requirements of the office of the CEO and assist with scheduling,...

  • Executive Personal Assistant

    3 days ago

    Centurion, South Africa Hillpet Construction Management Full time

    **EXECUTIVE PERSONAL ASSISTANT** Responsible for the daily organizational and administrative duties for the Director as well as to oversee the management of the Director’s schedule, arrange meetings, and perform clerical tasks. **ROLES AND RESPONSIBILITIES** **Gatekeeper for the Director** - Proactively and independently manage the Director’s diary...

  • Executive Assistant to Cfo

    3 weeks ago

    Centurion, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director (MD). Facilitate operational efficiency and assist the CEO / CFO / MD to achieve strategic objectives. To manage the...