Assistant Company Secretary

2 weeks ago

Centurion, South Africa The South African Weather Service (SAWS) Full time

The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of

Environment, Forestry and Fisheries (DEFF) and is governed by a Board. The organisation is an

authoritative voice for weather and climate related services in South Africa and is a member of the

World Meteorological Organisation (WMO) to fulfil a range of international obligations of the

government. South African Weather Service (SAWS) strives to be a Weather and Climate Centre of

Excellence providing innovative solutions to ensure a weather-smart region, sustainable development

and economic growth.

The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic

person to undertake the role of:
**Assistant Company Secretary**

**Salary total package: Salary: Negotiable**

**Centre: Centurion**

**(Ref.WS06/092023)**

**Main Purpose of Role**
- To assist and support the Company Secretary in ensuring effective statutory and corporate

governance, as required by the SAWS Act, PFMA, Companies Act and SOE regulatory

framework.
- Ensuring that the Board and its Committees receive the support and advice necessary for

them to discharge their duties.

**Key Performance Areas**:
**Board Secretarial Support**
- Acts as the first point of contact in all matters relating to Governance and Company

Secretarial work.
- Advising the Board/ relevant committees/EXCO with guidance as to their legal obligations,

duties, responsibilities, and powers
- Facilitating and organising of shareholder, Board, Board committee and EXCO meetings

and providing the requisite administrative duties
- Ensure that filing systems and records within the Secretariat are well managed and

archived appropriately Trademarks/Property/Intellectual Property

**Company Secretary Support**
- Coordinate the submission of all committee packs and quality check them before

distribution within the prescribed timelines.
- Keeping abreast of all legislative, regulatory, and corporate governance developments that

might affect SAWS and ensure the board committees are fully briefed on such and that they

take it into account when making decisions.
- Maintain the Board and Board Committee Charters and Terms of Reference by reviewing

these, identifying relevant amendments in line with the PFMA, Companies Act and KING IV

Code on Corporate Governance and other good practices, drafting amendments, and

preparing and submitting amendments for review and approval as required.
- Compile and distribute explanatory papers to Board and / or Board Subcommittees by

receiving information, drafting documentation, distributing, and addressing any queries

within the deadline.
- Schedule Board induction workshops for new Board members based on new Board member

information.

**Records Management**
- Maintain an accurate, updated, and secured filing system for the office of the Company

Secretary.
- Proper recordkeeping of and filing of signed Board and Committee meetings minutes.
- Maintain and an accurate record of assets/ resources allocated to the Board and the Company

Secretariat

**Minimum Requirements and Attributes**:

- At least 5 years relevant experience (ideally within a complex environment)
- A Legal Degree
- Minute
- or report-writing experience in English.
- Understanding of the PFMA, the Companies Act and the SOE regulatory framework.
- Sounds knowledge of the fourth King Code of corporate governance and its relevant principles.
- Experience in using the board portal system namely, DOXIT or any other system.
- Chartered Governance Institute of Southern Africa (previously Chartered Secretaries) would

be an added advantage.

**Enquiries for the above-mentioned positions must be directed to: Ms. Zoleka Makongolo at Tel.**

**(012) 367 6094**

for the above positions and upload your (Comprehensive CV with Certified Copies of Qualifications).

Closing Date**:15 September 2023**

**Note: Recruitment Agency applicant submissions will not be considered**

Preference will be given to People living with disabilities in line with SAWS EE targets. This is an EE

position and preference will be given to females, Africans, Indians, and Coloureds (AIC).

contacted within 3 months after the closing date of this advertisement, please accept that your

African Weather Service is an equal opportunity employer.

**Record Reference **HCM-ADVERT-ACS 2023

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