Executive Assistant to Cfo

2 weeks ago

Centurion, South Africa Land Bank Careers Full time

**Job Advert Summary**:
The Land and Agricultural Development Bank of South Africa (Land Bank) is South Africa’s only specialist agricultural bank established in 1912, the bank’s sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to finance land, equipment, improve assets and obtain production credit. The Land Bank provides financial services that have moved with the times and continues to provide services to agri-business and constantly reviews its offerings to ensure that they match the needs of an industry. As change has swept across the sector in South Africa the socio-economic makeup of agriculture has altered, bringing new entrants from historically disadvantaged backgrounds on to the land, these new farmers, facing the challenges of establishing sustainable agribusinesses across the agricultural value chain, Land Bank has been a commercial lifeline offering appropriately designed financial products that facilitate personal and commercial viability in a sector that is vital to the sustainability of South Africa and its people.

**MAIN PURPOSE **OF THE JOB**

To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director (MD). Facilitate operational efficiency and assist the CEO / CFO / MD to achieve strategic objectives. To manage the administrative requirements of the office of the CEO /CFO and assist with scheduling, planning and coordinating all Divisional activities

**Key Performance Areas**:
**1. Secretarial Support**
- Organise CEO / CFO / MD diary, schedule appointments and ensure there are no conflicting appointments in the diary
- Telephone response - receive telephone calls, organise and prioritise calls, re-route or assist callers
- Co-ordinate and arrange CEO / CFO/ MD’s business trips and ensure itinerary is made available to CEO / CFO / MD prior to trips
- Ensures all correspondence is typed and where appropriate drafted and approved by CEO / CFO / MD or dispatched independently

**2. Stakeholder and Meeting Management**
- Co-ordinate internal and external meeting requests
- Receive visitors for the CEO / CFO / MD

**3. Scheduling, Planning and Coordinating Divisional Activities**
- Develop and manage relationships with other Divisions
- Liaise with other Divisions, collects information from Division’s Management team and collates reports required ensuring accuracy of the reports and that reports are submitted on due dates
- Distribute correspondence in and out from the office of the CEO / CFO / MD
- Co-ordinate / Manage Divisional special projects

**4. Administration of Correspondence and Documentation**
- Register on receipt of hard copy documents and distribute accordingly
- Ensures all documentation is kept in a safe and secure environment and that archives are indexed
- Creates and maintains an effective filling system
- Ensures accurate record keeping and relevant database input

**5. Facilitate Events**
- Receive a request for the facilitation of a conference or strategic session; or
- A conference or strategic session is arranged in accordance with the annual schedule
- Filter requests for engagements and determine relevance for referral to the CEO / CFO

**6. Research**
- Research information as required by CEO / CFO / MD using variety of sources
- Develop presentations for the CEO / CFO / MD based on research conducted
- Perform any other research tasks as may be required by the manager
- Assist the CEO / CFO / MD with special projects as and when they arise

**7. Performance Administration**
- Ensure performance agreements are signed for all direct reports within stipulated time frames
- Schedule coaching and performance review dates for the year in advance
- Prepare file for each of the Executive Managers
- Ensure all relevant evidence / means of verification is included in files

**8. Budget Monitoring**
- Monitors expenditure against budget
- Track department expenses and report variances to the CEO / CFO
- Support the Division in co-coordinating expenses

**Preferred Minimum Education and Experience**:

- Post matric qualification / Diploma in Office administration or Secretarial
- 3-5 years experience as a Personal Assistant for an Executive Manager / CEO / CFO / MD
- 1-2 years experience as Personal Assistant

**Critical Competencies**:

- Policies and Procedures
- Document Management
- Legislation
- Microsoft Office
- Project Co-ordination

**Additional Requirements**:

- Required to be flexible with working hours
- Extended hours as and when required
- Travel as and when required

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