Administrative Officer: International Ug

1 week ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte **Main purpose of job**:
**Responsibilities**:

**Effectively and accurately conducting evaluation for undergraduate international applicants**:

Conducting credential evaluation and determining Matriculation Exemption status of applicants as part of the academic administrative service within SU International;
- Preparing the letter of undertaking after the applicant accepted the offer and dispatching the document through the system to the applicant for visa purposes;
- Implementing and interpreting agreed policies and procedures in respect of recommendations for admission/non-admission;
- Expanding knowledge of international qualification evaluation processes.

**Pre-registration**:

- Assisting with pre-registration of all international students to verify their immigration documentation and fees before academic registration;
- Accurately capturing, validating and correcting data inputs.

**Assisting with regards to Matriculation Exemption Certificate**:

Uploading the documents on the USAf website and following up on the status of the certificate to ensure that it is uploaded on the SU system.

**General Administration**:

- Issuing letters of continuation (LOC) to international undergraduate students whose study visas are expiring;
- Assisting students with academic or any other enquiry by referring them to the appropriate services available on campus;
- Making suggestions with regards to streamlining processes and policy changes to international undergraduate applicants where applicable, and recommending alternatives should the need occur;
- Undertaking any other duties or tasks as requested or delegated by the Manager: SUI-Services Centre.

**Hoofdoel van pos**:

- Doeltreffende en akkurate evaluering van internasionale voorgraadse aansoekers se skoolkwalifikasies om die aansoek vir toelating tot voorgraadse graadprogramme aan die SU te oorweeg.

**Verantwoordelikhede**:

- Die verskaffing van kliëntediens aan voorgraadse internasionale aansoekers;
- Verseker effektiewe kommunikasie met aansoekers, voornemende studente, ingeskrewe studente, ouers en interne rolspelers in terme van aansoeke, toelatings en registrasie-navrae en -prosesse.

**Effektiewe en akkurate uitvoering van evaluering vir voorgraadse internasionale aansoekers**:

- Verwerk aansoeke, evalueer skoolkwalifikasies en maak aanbevelings oor die geskiktheid van aansoekers vir moontlike toelating tot voorgraadse programme;
- Uitvoering van evaluering en bepaling van Matrikulasievrystellingstatus van die aansoekers as deel van die akademiese administratiewe diens binne SU Internasionaal;
- Uitreiking van die ondernemingsbrief nadat die aansoeker die aanbod aanvaar het en die dokument deur die stelsel aan die aansoeker uitgereik word vir visumdoeleindes;
- Vinnige en akkurate evaluering van aansoeke om te verseker dat oorweging vir toelating betyds is en ooreenstem met die vasgestelde sluitingsdatums en -tydlyne;
- Verseker dat aansoek
- en toelatingsrekords akkuraat gestoor word
- Implementering en toepassing van ooreengekome beleide en prosedures ten opsigte van aanbevelings vir toelating/nie-toelating;
- Uitbreiding van kennis van internasionale kwalifikasie-evalueringsprosesse.

**Voor-registrasie-klaring**:

- Hulpverlening met vooraf-registrasie-klaring van alle internasionale studente om hul immigrasie dokumentasie en gelde te verifieër voor akademiese registrasie;
- Akkurate vaslegging, validering en korrigering van data.

**Bystand met betrekking tot Matrikulasievrystellingsertifikaat**:

- Verleen bystand aan internasionale voorgraadse studente met aansoeke vir matriekvrystellingsertifikate deur die oorspronklike uitslae te verifieër en te sertifiseer;
- Laai die dokumente op die USAf webwerf en volg die status van die sertifikaat op om te verseker dat dit op die SU stelsel gelaai word.

**Algemene Administrasie**:

- Uitreiking van voortsettingsbriewe (LOC) aan internasionale voorgraadse studente wie se studievisums byna verval;
- Verleen bystand aan studente met akademiese of enige ander navrae deur hulle te verwys na die toepaslike dienste wat op kampus beskikbaar is;
- Lewer voorstelle met betrekking tot belyning van prosesse en beleidsveranderinge waar van toepassing op internasionale voorgraadse aansoekers en beveel alternatiewe aan indien nodig;
- Onderneem enige ander pligte of take soos versoek of gedelegeer deur die Bestuurder: SUI-Dienstesentrum.

Job Requirements/Pos Vereistes
- A National Diploma/Degree and at least three years' administrative experience;
- General office and administrative competence, insight, and clear systematic work methods;
- The ability to liaise appropriately and effectively with individuals at all levels, both within and outside the University;
- Proven computer proficiency in the use of the Microsoft Office package (Word, Excel, PowerPoint, Outlook and Teams);
- Excellent verbal and written communication skills in English, with the focus on customer service;
- Excellent organis

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Overall administration of the capacity building programme**Administration of the annual capacity building calendar of the Postdoc Office;- Initiating marketing and visibility of training offerings in a timely manner;- Coordinating venues and logistics related to training (engaging with facilities managers for hiring of venues);- Processing...

  • Administrative Officer

    3 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Providing administrative support to the principal investigator and project manager of a multi-site clinical trial, as well as planning and scheduling of the project manager's electronic diary;Handling transport and accommodation reservations;- Handling correspondence and general telephonic and electronic enquires;- Organising internal and...

  • Sales Administration Intern

    2 weeks ago

    Stellenbosch, South Africa Wild Peacock Products Full time

    We are offering an exciting opportunity for a Sales and Administration Intern to assist with day-to-day sales operations and administrative support. This role will allow you to gain valuable experience in customer service, order processing, and office management while contributing to the success of our sales team. **Key Responsibilities**: - Provide...

  • Administrative Officer

    3 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Providing general administrative support to the Head of the Division, as well as to academic and support staff; - Compiling and editing correspondence, reports and other forms of communication; - Filing documents, as well as entering data and maintaining databases (e.g., members lists, distribution and contact lists); - Maintaining and...

  • Administrative Officer

    7 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - As Chief Administrative Officer, you will be responsible for high quality office management and for providing administrative support to the Executive Head, including, but_ - not limited to, the following duties:_Diary management, commitments, and making travel arrangements;- - Scheduling meetings and conference calls, including coordinating...

  • Financial Administrative Officer

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Overall financial administration and management**: Coordinating and administrating all the financial aspects of the Postdoc Office.- Processing and managing all the financial reports for donors and funders, and general annual reporting.- Maintaining databases and records, coordinating the creation and maintenance of accurate records on...

  • Office Administrator

    1 week ago

    Stellenbosch, South Africa Rhine Ruhr (PTY) Ltd Full time

    Full job description Are you highly competent in Excel and Google Sheets with ability to complete pivot tables, calculations, formulas & conditional formatting? We need strong support to assist the Payroll Officer, HR & Office Manager in a role that involves extensive working with data - this experience is essential! Experience working with data,...

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Providing administrative support to the Director, Deputy Director: Operations, and Centre of Excellence's staff and students;- - Financial administration of the Centre's cost points, including processing all financial transactions, such as obtaining quotations from service providers and all forms of payment on SU's financialsystem;Logistical...

  • Administrative Officer

    3 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **General office management**:- Providing general administrative and secretarial support to staff. **Academic support service**: Liaising with prospective undergraduate and postgraduate students in terms of general programme information and auditions, in cooperation with the programme coordinators;- Facilitation of undergraduate and...

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte**Financial administration and budget control**: Timeously and efficiently executing financial administrative tasks related to the daily functioning of the Department and in line with Stellenbosch Universitys financial policies, including processing requisitions, issuing requisitions, placing orders and receiving goods, processing departmental...

  • Administrative Officer: International Student Life

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Facilitating and encouraging the integration of international students at Stellenbosch University; - Serving as the point of contact for all international students before, during, and after enrolment; - Organising orientation programmes for all semester exchange and postgraduate full-degree students every semester; - Facilitating and...

  • Administrative Officer

    3 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Providing administrative, secretarial and personal assistant support to the Director, including**: - Helping with, as well as planning and scheduling, the director¿s electronic diary; - Managing all telephonic enquiries on the director's behalf; - Maintaining an effective electronic filing system; - Collecting and preparing information for...

  • Office Administrator

    1 week ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    My client, an established fruit exporter based in Stellenbosch is seeking to employ an **Office Administrator.** administrator|office admin|office administrator **Requirements for applicants**: - Tertiary education require - 3 - 5 Years experience - Must live in or in close surrounding of Stellenbosch **Key Performance Area**: - Office Maintenance -...

  • Administrative Officer

    3 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Providing secretarial and administrative support to the director and staff members;- Administering and scheduling the activities for the CBCB;- Scheduling appointments for, and managing of electronic diaries of staff;- Receiving guests and visitors;- Making travel and accommodation arrangements when needed;- Responsible for preparing and...

  • Administrative Officer

    2 weeks ago

    Stellenbosch, South Africa The Office (Pty) Ltd Full time

    Our client, an old age home in Stellenbosch, is looking for a strong administrative assistant. Utopia's residents are mostly Afrikaans speaking, so the ability to communicate in Afrikaans is essential. 40 hours per week. **Qualifications and required skills**: 1. An appropriate certificate course or National Diploma at an NQF level 6 2. At least five...

  • Senior Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte Kantooradministrasie en -bestuur- Tree op as die departementele kontakpersoon (e-pos en telefoon) en bestuur van algemene navrae;- Verskaf algemene administratiewe en sekretariële steun aan die Departementshoof en personeel. Finansiële administrasie- Verrig finansiële en administratiewe funksies ter ondersteuning van departementele...

  • Office Administrator

    1 week ago

    Stellenbosch, South Africa Skin & Laser Co. Stellenbosch Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities** - Coordinate office activities and operations to secure efficiency and compliance to company policies - Manage agendas/travel arrangements/appointments etc. for the upper...

  • People Office Administrator

    2 weeks ago

    Stellenbosch, South Africa Entersekt Full time

    **Why Entersekt** Founded over 11 years ago, with more recent investments from Accel-KKR, Entersekt is a leader in mobile authentication, mobile app security, and payments enablement technology, offering highly scalable products with a track record of success across multiple continents. Entersekt enables secure digital transactions for leading financial...

  • Office Administrator

    1 week ago

    Stellenbosch, South Africa Merand Corbett & Associates Full time

    **Office Administrator** Established Export Company is currently seeking to employ an Office Administrator to join their team. This is a permanent role offering an attractive salary. **Requirements**: - National Senior Certificate / Grade 12 - Relevant Tertiary qualification - Minimum of 5 years’ experience in a similar role - Excellent organisational...

  • Administrative Officer

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte**Managing the front office/ reception/ door access of the Centre for Medical Ethics and Law (CMEL), including**: - Managing the front office in a professional, friendly and helpful manner;- - Maintaining office organisation, administration, and providing communication, telephonic and reception service;- - Taking accurate and detailed messages...