Time and Attendance Administrator

4 weeks ago


Pretoria, South Africa AVI Limited Full time

**AVI Ltd. **is known for its leading household brands across many categories including: hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

**NATIONAL BRANDS LIMITED** operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a **Time and Attendance Administrator **at **NATIONAL BRANDS LIMITED Rosslyn Snacks**. The successful incumbent will be responsible for ensuring effective control and management of time and attendance of permanent labour as well as ensuring accurate payment.

**Line Manager**: HR Manager

**Job Specification**:
**Key Performance Areas**:
**Capture all time and attendance on Best Time system**
- Ensure that clocking reports are signed off for correctness by the Supervisor.
- Ensure that all reports are captured on Best time correctly and timeously.
- Ensure correct uploading of hours into the SAP CATS system for payment/deductions.
- Ensure Access Control Time Registers are checked and updated on a daily basis on the Time and Attendance System.

**Capture all leave (sick, annual, family and parental leave)**
- All leave to be captured and updated on SAP
- Employee leave records to be filed and up to date

***Capture all Standby and Call-outs**
- Ensure that all Standby and Callouts are captured timeously
- All Standby and Callouts are to be approved and signed off by the supervisor before capturing on SAP

***Attend to all payroll queries**
- All time and attendance queries attended to daily, weekly and monthly
- Variance reports queries attended to timeously

***Best Time System Liaison**
- Ensure that you report any Best time issues to IT
- Ensure that you arrange training for all new employees who require training

**Time and Attendance management for Perm -Partimers (PPT’s)**
- Ensure that the Perm-Partimers (PPT’s) requisitions are signed off every Thursday for processing.
- Ensure that all PPT’s are scheduled timeously.
- Attend to all Time and Attendance queries from PPT’s
- Ensure all PPT records are kept up to date

**Adhoc**

Assist HR Admin/HR Officer & HR manager with HR queries as and when requested

**Minimum Requirements**:
**Experience**:

- 3 - 5 years experience as a Time and Attendance Administrator
- 3 years of experience working on Bestime and SAP systems
- Minimum of 2 years experience in a manufacturing environment
- 2 years experience in an unionised environment

**Qualifications**:

- Matric / Grade 12
- HR Office Administration Certificate
- HR Management Certificate or Diploma will be an added advantage

**Competencies**:

- Attention to detail
- Documenting facts
- Staying composed
- Articulating information
- Building relationships
- Considering others



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