Office Manager

8 months ago

Midrand, South Africa Talent Evolution Full time

**Duties**:
**Office Management**
- Management of overall office facilities, office repairs & maintenance i.e. carpet cleaning, fumigation, purchasing of office consumables, groceries, stationery, printers, and staff welfare items)
- Ensures that the Front office team (reception and office admin/cleaning staff) is operating smoothly and provides exceptional customer experience and hospitality
- Conducts monthly stocktaking with the front office team to manage the control of consumables within the office
- Maintains an effective filing system in line with document management guidelines and policies.
- Managing the lease agreement including payment of the monthly rental and property related costs
- Budget management and cost control of office related expenditure
- Maintenance of the office asset and inventory register
- Assists the digital department with the IT register
- Managing various office related SLAs
- Management of Company vehicles (Vito & Caddy) which includes bookings, vehicle cleaning, annual service, vehicle maintenance, annual licence disc renewal, tracking devices services, repairs, logbook and carbon footprint maintenance)
- Ensures Company insurance is updated whenever new equipment is purchased or replaced and communicates serial numbers to insurer
- Regularly communicates important office related information to staff

**Personal Assistant Duties**
- Provides accurate electronic diary and meeting management
- Provides guidance and recommendations on high priority activities where necessary
- Types correspondence, management reports, EEC minutes or other documents on request
- Manages all meeting requests and ensures meetings are accepted or declined timeously
- Provides agendas, packs and minutes of previous meetings, within agreed timelines. This includes Executive, TSE, Remco and CAF meeting packs.
- Assists with all Social initiatives as per the corporate calendar
- Processes invoices for sign off and documents expenditure on budget sheet

**Social Team Administration**
- Assists the HR and Transformation teams with basic administration duties, including filing, employee file management, scheduling of recruitment interviews, scheduling of team meetings and processing of invoices.
- Provides event management and administrative support to the HR, Transformation and the Teams with various initiatives and events, including our annual company day, Wellness Days, Induction, CSI initiatives and general connectivity events within the office

**Qualification**
- Minimum of a matric qualification.
- A qualification in Project, Office or Events Management would be advantageous

**Experience**
- At least five years’ s experience as a Personal Assistant and Office Manager.
- Advanced working experience using MS Office suite

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