Production Administrator

3 hours ago


Durban, South Africa RELX Full time

Production Administrator

Purpose of the role:
To estimate the cost of products and plan and co-ordinate the production process

To expedite on print production process and delivery

Key Performance Objectives:
Prepare Costing’s and negotiate the best prices for various products

Assess cost effectiveness of products

Plan & coordinates production process to meet product delivery dates and maintain delivery schedules

Ensure all financial administration functions are completed accurately within specified time frames

Initiate the orders and co-ordinate the delivery and invoicing of stock items for the production process as outlined in the WIP

Stock levels for all products to be maintained

Assist with ad-hoc projects

Preparation of Budget and Re-forecast process

Ensure the quality of products meets LN standards

Manage administration functions and oversee Assistant Production administrator with:
Updating and maintaining Delivery Date Schedule

To review a printers Schedule and confirm delivery date.

Check the price from printers schedule and update it on People Soft and dispatched it.

Checking stock has been receipted

Processing Branded, Reprint, Subs, Posters, Binders and Guide Cards Orders

Preparing Branded, Reprint, Subs Order costing

Saving the PDF file and Cover on supplier FTP sites

Requesting updated reprint file from the Editors

Distribution ISBN’s to the Editors and Managers that they have been requested.

Assisting answering all the queries coming from Customer service, ie ETA’s, customers not receiving they stock.

Assisting on checking up stock on the system B/O

Distribution of the proof to the editors

Updating and Dispatching the PO

Checking advance copies

Following up on Schedules, pricing and dates with suppliers

Dispatching of PO’s on the system.

Core Competencies:
Product Costing

Proven ability to plan, organize and work methodically

Ability to work with Excel

Good command of English (written & oral)

Ability to work under pressure and to strict deadlines

Ability to multi-task

Problem solving / Decision making

Strong team player

Ability to innovate and work without supervision

Internal Interactions:
Production / Distribution Manager

Operations Director

Finance Stock Controller

Managing Editors, Editors, EDS teams.

Sales teams, customer service teams

Warehouse staff

External Interactions:
Suppliers and account executives.

Outsourced Warehouse & Logistics

Minimum Requirements:
National Diploma or relevant qualifications - Supply Chain

Costing Experience

Advanced Excel Skills

Please read our


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