Bid Project Coordinator
2 weeks ago
**Primary Duties**
Bid coordination tasks consisting of, but not limited to as follows:
Coordinate, prepare and compile of bids submission documents;
Register tenders with the Accounts Department;
Ensure that the bid Approval Forms are completed
Set-up submission file(s) as outlined in the tender bid documents
Prepare all administration documents for submission file(s)
Prepare submission documents in the various brand formats as required e.g., CV’s, Processes etc.
Ensure that internal processes are followed and records are kept in a structured manner according to the internal process procedures
Collate all information and file it in the submission file(s) based on the outlined structure
Copy and scan all submission files for record keeping in an electronic and hard copy format
Coordinate the collection and submission of tender documents
Coordinate the delivery of tenders (courier, hand delivery) so as to ensure timeously delivery of the tender document.
Meet bids submission deadlines
Updating of information with suppliers
Communicate with all internal and external clients on the bids process
Maintaining the administration of the bids
Review and format draft tender in order to comply with AFMS brand guidelines
Obtain feedback when bids are unsuccessful or successful
**General Duties**
Assist the Bid project manager when required and if capacity allows
Assist the Bid project manager with database registrations if capacity allows
It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.
Prescribed procedures may be amended by management as and when required
Grade 12
Minimum 3 - 5 years tender or bids administrative/coordination experience
Diploma - Business administration/ finance (Advantageous)
Excellent knowledge and proficiency in MS Word, MS Excel and MS PowerPoint
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