Project Coordinator

2 weeks ago


Northern Suburbs, South Africa AFMS Group Full time

**Primary Duties**
**Project coordinator complete duties like these to give project managers the time that they need to handle bigger issues**:

- Keep track of scope changes
- Keep track of milestones and their achievement
- Set up engagements, meetings, workshops with stakeholders and project team
- Follow up on project team tasks and actions
- Managing the calendars for projects
- Making sure the project team received all relevant project documentation
- Communicating with team members and project board
- Training new staff members
- Preparing assignments for individuals or project teams
- Filing paperwork regularly
- Coordinating equipment use, activities, information and resources
- Ensuring contracts with service providers and consultants are filed
- Co-ordinate sub-contractors
- Invoicing submission and control
- Reports to be submitted as and when required
- Implement and adhere to Processes and Procedures
- Maintain and ensure service levels agreement are adhered to
- Report any non-compliance to Project Manager
- Provide feedback and communication to Project Manager

**Quality Control**
- Conduct Quality Control Inspections on a daily basis an ensure records are kept thereof
- Ensure all work is completed as per scope of work and to quality standards.
- Development of inspection plans relative to all services around building fabric maintenance as stipulated above.
- Ensure regular feedback to end user/staff regarding status of maintenance and completion.
- Completion and Reviewing of quality reports on a weekly/monthly basis.

**Manage Contractors**
- Familiarize with all terms and conditions and performance standards as per Contract/SLA per service
- Report any non-compliance as part of performance management
- Ensure contractors adhere to contract/SLA at all times
- Ensure effective and project delivery

**Client Liaison**
- Provide regular task feedback to Project Manager & Client if instructed to do so
- Complete all / any Client requests and ensure client satisfaction
- Provide feedback to Client

**Invoicing Control**
- Ensure quotations are received and processed for approval with project manager
- Familiarize with the approved invoicing procedures and abide by them
- Assist in timeous submission of invoicing by Contractors and that all details are received (work order number, PO number, vat registration number, etc)
- Grade 12
- Preferable: NDip Electrical or Mechanical or Building Management / Construction Management
- 5 year experience in Project Co-ordination and Administration
- Experience of contract administration
- Organization
- Problem-solving
- Conflict resolution
- Time management
- Data entry/data accuracy
- Knowledge of Word, Excel, PowerPoint, MS Teams, Zoom, Skype and other computer programs commonly used by businesses in your industry
- Basic maths
- Understanding of time cost and quality, familiar with PM methodologies and life-cycle, understanding budget, expenses and invoicing
- Computer Literate in MSOffice



  • Northern Suburbs, South Africa AFMS Group Full time

    **Primary Duties** Bid coordination tasks consisting of, but not limited to as follows: Coordinate, prepare and compile of bids submission documents; Register tenders with the Accounts Department; Ensure that the bid Approval Forms are completed Set-up submission file(s) as outlined in the tender bid documents Prepare all administration documents for...


  • Southern Suburbs, South Africa Growthpoint Properties Full time

    Job Title & Job Grade TI Project Coordinator Job grade: C1 Job Purpose Responsible for managing the planning, budgeting, and estimating process for tenant installations, refurbishments, and small works projects. Role Location Growthpoint Head Office in Claremont, Cape Town. Working Conditions The position will be required to work both in office, out...


  • Northern Suburbs, South Africa PEP Full time

    PURPOSE OF THE JOB Expedites the process of the import/export cargo with the clearing agent focussing on customs compliance and engaging with all governmental agencies such as SARS / BLNE revenue authorities / Port Health, etc. To facilitate clearance into and out of the country. Validates all shipments before sending them off to the clearing agents....

  • Senior Legal Advisor

    4 weeks ago


    Northern Suburbs, South Africa ClarkHouse Human Capital Full time

    Western Cape, CPT - Northern Suburbs Our client, an integrated energy-independent power producer backed by a well-known financial services company is looking to onboard a Senior Legal Advisor who will provide primary support to the Transactions Team. You will need to have extensive experience working on projects. As part of the Legal team, you support...

  • Financial Analyst

    6 days ago


    Northern Suburbs, South Africa CA Financial Appointments Full time

    Our client is offering an incredibly exciting contract opportunity. As a Financial Analyst, in a global Energy leader, you will oversee responsibility for supporting divisional heads by providing them with monthly financial information & analysis of their results to improve decision-making, identifying areas of financial control weakness to be addressed,...


  • Northern Suburbs, South Africa Pepkor Payments & Lending Full time

    **Key Responsibilities** **1. Recruitment and Selection** - Manage and facilitate the entire recruitment and selection process i.e. advertising of vacancies, screening of CV’s, scheduling interviews, conducting reference checks and coordinate assessments. - Preparation of job specifications and job profiles in consultation with line management. -...


  • Northern Suburbs, South Africa Nurture Brands Full time

    Key Responsibilities: - Assist in the implementation of HR programs and initiatives. - Maintain employee records and ensure data accuracy and confidentiality. - Coordinate recruitment processes, including job postings, scheduling interviews, and assisting with onboarding activities. - Support employee relations by responding to inquiries and providing...


  • Eastern Cape - Free State - Gauteng - KwaZulu-Natal - Limpopo - Mpumalanga - North West - Northern Cape - Western Cape, South Africa AFRICAWORK Full time

    We are looking for profiles and CVs of Research and Development Coordinators that we will send to our large account customers for their future recruitment needs.DutiesMonitor and evaluate project research activities ;Review project progress ;Prepare correspondence, reports, presentations ;Develop in-country collaborations ;Document R & D reports and project...

  • Logistics Coordinator

    2 weeks ago


    Eastern Cape - Free State - Gauteng - KwaZulu-Natal - Limpopo - Mpumalanga - North West - Northern Cape - Western Cape, South Africa AFRICAWORK Full time

    We are looking for profiles and CVs of Logistics Coordinators that we will send to our large account customers for their future recruitment needs.Responsibilities:Support warehouse functions ;Organize and maintain shipping records ;Execute transportation activities ;Update purchase order dates and quoted freight amounts ;Maintain logistics spreadsheet in...


  • Southern Suburbs, South Africa MVIA Full time

    **Responsibilities**: - Assist MD: Provide support with various projects, and administrative support including scheduling meetings, follow-ups and preparing necessary documents. - Coordinate Project Activities: Facilitate communication with various projects, ensuring everyone is aware of their responsibilities and deadlines. - Track Project Progress:...


  • Southern Suburbs, South Africa AFMS Group Full time

    **Key Accountabilities/ Principal Responsibilities** **Primary Duties** - Manage designated sites: - Waste Management - Cleaning, Hygiene & Pest Control - Landscaping & Indoor Plants - Manage staff and sub-contractors - Manage contractors - Client liaison - Invoicing submission and control - Management Reports - General Operations - Implement and adhere to...


  • Southern Suburbs, South Africa Faircape Group Full time

    Faircape Life is currently recruiting for a **Construction Site Agent **to manage internal construction projects at our luxury lifestyle village within the **Southern Suburbs **of** Cape Town.** If you would like to work for a dynamic and reputable retirement group then this is the job for you. **Requirements**: Duties will include, but are not limited...

  • Senior Site Agent

    4 weeks ago


    Southern Suburbs, South Africa Faircape Group Full time

    Faircape Life is currently recruiting for a** Senior **Site Agent **to manage internal construction projects at our luxury lifestyle village within the **Southern Suburbs **of** Cape Town.** If you would like to work for a dynamic and reputable retirement group then this is the job for you. **Requirements**: Duties will include, but are not limited to: -...


  • Southern Suburbs, South Africa Talent Evolution Full time

    **Responsibilities** **Executive Team Optimisation** - Complete various administrative tasks to optimise the MD's ability to lead the company effectively, such as assisting with special projects, designing and producing complex documents, reports and presentations, and completing expense reports. - Act as the key liaison between the MD and Senior Management...


  • Southern Suburbs, South Africa Flash Full time

    **Responsibilities**: Flash Apps (NFA; OFA; USSD App): Managing most effective digital route to market Device range & planning. All Merchant Apps - Development; enhancements; performance; roadmaps UI/UX - Flow; ease of use Device specifications to ensure speed & reliability. POS evolution - Right device for appropriate retail space Corporate accounts:...


  • Southern Suburbs, South Africa Adzuna ZA B C2 Full time

    REQUIREMENTS Matric, Degree in Finance, Accounting, Business Administration, or related fieldStrong management accountant skills, with a minimum of 5 years experience in a senior accounting role for a manufacturing business, including prior experience in activity-based costingExcellent project management skills & experience managing complex projectsAdvanced...


  • Southern Suburbs, South Africa Adzuna ZA B C2 Full time

    REQUIREMENTS Matric, Degree in Finance, Accounting, Business Administration, or related fieldStrong management accountant skills, with a minimum of 5 years experience in a senior accounting role for a manufacturing business, including prior experience in activity-based costingExcellent project management skills & experience managing complex projectsAdvanced...


  • Southern Suburbs, South Africa Time Personnel Full time

    REQUIREMENTS Matric, Degree in Finance, Accounting, Business Administration, or related field Strong management accountant skills, with a minimum of 5 years experience in a senior accounting role for a manufacturing business, including prior experience in activity-based costing Excellent project management skills & experience managing complex projects...


  • Southern Suburbs, South Africa Time Personnel Full time

    REQUIREMENTS Matric, Degree in Finance, Accounting, Business Administration, or related fieldStrong management accountant skills, with a minimum of 5 years experience in a senior accounting role for a manufacturing business, including prior experience in activity-based costingExcellent project management skills & experience managing complex projectsAdvanced...

  • AcM/Functions Manager

    4 weeks ago


    Southern Suburbs, South Africa Feedem Recruitment Full time

    **Job Advert Summary**: We are recruiting for an ACM/ Functions Manager, to oversee overall management, planning and control of the functions and banqueting operation - maintaining 5 star standards set by both the company and the client within agreed budgetary limits. Established in 1975, Feedem is a large contract catering company in South Africa which...