Contract Administrator

2 weeks ago

Cape Town, South Africa Jacobs Full time

Challenging Today. Reinventing Tomorrow.
- We're invested in you and your success. Everything we do is more than just a project. It's our challenge as human beings, too. That's why we bring a thoughtful and collaborative approach to every one of our partnerships._
- At Jacobs, we challenge the status quo and redefine how to solve the world's greatest challenges, transforming big ideas into intelligent solutions for a more connected, sustainable world._
- Design your career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow_

**Your Impact**:
At Jacobs, we'll inspire and empower you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. With more than 55,000 people in 40+ countries, working at Jacobs offers an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients and communities.

Jacobs Clean Energy SA (Pty) Ltd, in Cape Town, who predominately work in the Nuclear (Energy) Industry for Koeberg, are seeking a Contract Administrator with a passion to lead and support our project teams, in terms of contract management, to achieve successful delivery of our portfolio of large EPC projects. The Contract Administrator will work closely with the Project and Construction Managers and manage the contracts, claims, commercial, legal, risks and governance aspects of the various projects.

**About the Opportunity**

The role is high profile, and is considered an opportunity for existing Leaders, or those with high potential and ambitions for a Leadership position.

At Jacobs, we challenge the accepted in our dedication to delivering successful outcomes for our clients. We are a family of people excited to solve complex challenges and have a positive impact on the world.

Key Duties and Responsibilities:

- Managing the contracts lifecycle from bid negotiation, through to project execution and warranty phases, including but not limited to review and draft of amendments, contractual documents, renewal of contracts, etc.
- Preparation, drafting and management of NEC correspondence, Early Warnings and owner of the Contract Risk Registers, Claims and Compensation events
- Monitoring, drafting and reviewing all contractual correspondence between Jacobs and its customers and subcontractors/vendors
- Support and champion the contractual change management process. This includes drafting and review of change orders, claims, back charges and penalties, defence of incoming claims vis-a-vis customers, subcontractors and key vendors
- Safeguarding contractual obligations including tracking and timely issuance of notifications, monitoring of milestones and payment in cooperation with the project team
- Focal point for promoting awareness on contracts provisions. Prepare initial contract review, organize contract induction meetings, issue reports, interpretations and assessments on contracts
- Verifying, in conjunction with dedicated departments, that all insurances and guarantees required by the contracts and subcontracts are in place and maintained
- Assisting purchasing department in the negotiation of contracts with subcontractors and vendors. Implement back-to-back subcontracts
- Cooperation and liaison with corporate functions, e.g. projects, finance, legal, compliance, IP on specific matters and possible disputes

**Here’s What You’ll Need**:

- Contracts Administration - NEC essential (other FIDIC, etc. beneficial)
- Relevant project industry experience - Minimum 3 years
- Commercial Management experience

Additional Requirements
- Negotiating with customers, suppliers and subcontractors
- Building and managing relationships with customers
- Monitoring the contract progress of projects
- Providing direction to the project managers and project teams
- Identifying and managing commercial risks
- Commercial strategy and the commercial direction of projects and the business
- Jacobs Interface management and Group Policy Implementation.

**Qualifications**:

- Degree in law or appropriate commercial qualification
- Proven knowledge of NEC suite of contracts

**Our Culture**

Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees. Find out more about life at Jacobs.

We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave.

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