Executive Assistant

2 weeks ago


Rosebank, South Africa The Switch Design Company Full time

**Job Description: Executive Assistant**

A Capital Advisory firm in Rosebank is looking at hiring an Executive Assistant on a half day basis to organise and provide secretarial and administrative support to senior managers and the wider team.

The Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing reports and presentations.

To be successful in this role, the Executive Assistant should be well-organized, have great time management skills and be able to act without guidance.

**Responsibilities**
- Act as the point of contact among management, employees, clients and other external stakeholders
- Manage calendars and set up meetings for management
- Make travel and accommodation arrangements
- Prepare agendas, minutes of meetings, presentation and reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Manage and submit invoices, keep track of payments
- General Office management
- Assist the wider team with administrative tasks

**Qualification and Experience**
- 5 + years’ work experience as an Executive Assistant, Personal Assistant or similar role
- Proficient in English
- Excellent verbal and written communications skills
- MS Office knowledge
- Outstanding organizational and time management skills
- Discretion and confidentiality

**Job Type**: Permanent



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