Supply Chain Administrators

3 weeks ago

Gauteng, South Africa Sci-Bono Discovery Centre Full time

**SUPPLY CHAIN ADMINISTRATORS X3**

**(PERMANENT)**

**JOB PURPOSE**

To offer and source, preparation of purchase requisitions, order placements, and optimizing purchases from the BBBEE suppliers and report on the full order cycle.

**PRINCIPAL ACCOUNTABILITIES**
- To provide general administrative support to the department.
- To assist departmental staff with logístical support for programmes, activities and events.
- To collect and capture data, to ensure that all information and documentation is accurately recorded.
- To assist with and provide support services such as departmental travel and transport arrangements, the procurement of quotes for services and products, departmental catering, etc.
- Undertaking specific departmental work.
- Purchase for all Departments through Requests for Quotations (under R500,000 per procurement) -Organisational procurement budget being over R150 million
- Executor/Implementor on the Organisational procurement budget being over R150 million
- Manage procurement calls as well as monitor, allocate, assign, re-assign follows up, report, resolve and close calls;
- Respond to tender inquiries and appropriate distribution of inquiries.
- Manage and avoid risks related to incorrect purchases, over pricing, irregularities and litigations.
- Maintain compliance with SCM Code of Conduct
- Support Procurement Practitioners and follow up on all actions to be taken on delivering of service.
- Manage, update and publish the Sci-Bono contract register.
- Manage deviations registers (update, submissions, record keeping) including sole supplier, emergency, variation & expansions and National Treasury approval registers.
- Update and maintain the Sci-Bono Procurement plan.
- Update and maintain Sci-Bono Supplier Database.
- Generate and provide reports to management on procurement activities, tenders, calls and mailboxes.
- Collect and provide information for auditing purposes.
- Provide support on tender administration inclusive of all Sci-Bono RFQs/RFPs e.g., recording, follow-up, publishing, collecting, distribution, awards, cancellations, and withdrawals;
- Manage tender mailbox including distribution of all incoming queries, communication, and response to external entities.
- Keep a record of original and signed operational documents including publication of documents;
- Provide general administrative assistance to the procurement team including taking minutes during meetings;
- Administer possible non-compliance incidents and ensure that complete process has been followed correctly;
- Update and maintain procurement catalogues in line with supplier agreements;
**EDUCATIONAL REQUIREMENTS**
- Matric or NCV L4.
- Diploma in Supply Chain or Procurement / Public Administration / Financial Management / Business Management or Administration or equivalent.

**EXPERIENCE**
- 3 years’ experience in administration in a supply chain management environment.
- Administration experience in the procurement/ finance environment will be an added advantage.

**ADDED ADVANTAGE**
- Experience in sourcing and procurement in public service or NPO sector.

**SKILLS**
- High ethical and integrity.
- High Level of numerical accuracy skills.
- Excellent written and verbal communication skills.
- Effective planning and time management.
- Computer Skills (especially with databases and financial software packages).
- Ability to handle pressure and be deadline driven.
- Strong negotiation skills.
- Computer literate.
- High attention to detail.
- Ability to work under pressure.
- Good communication skills both written and verbal.

**KNOWLEDGE**
- In-depth working knowledge of the PPPFA, SCM regulations from National Treasury.
- Stakeholder Management.
- Contracts Management.
- BSC, BEC and BAC Processes and compliance. An ability to work quickly and accurately.
- Good concentration.
- Project management.
- Ability to work under pressure.
- An ability to meet deadlines.
- Good computer skills (especially with databases and financial software packages).
- Honest, discreet, and trustworthy.
- Willingness to work overtime.

Ability to commute/relocate:

- Gauteng, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Deadline: 2023/05/16

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