Executive Pa

5 months ago

Johannesburg, South Africa Vertiv Group Corp Full time

At Vertiv, we build products that keep critical technologies running 24/7. We are proud we were the first to protect mainframes with precision cooling systems. We were the first to introduce an integrated enclosure system to distributed networks. We help some of the largest names in the industry bring new capacity online faster and at a lower cost when search and social media increased demand for storage and computing. Our portfolio spans power, thermal and infrastructure management products, software and solutions, and is complemented by a network of nearly 250 service centers worldwide.

We are now looking for an **Executive PA & Office Manager **to join our team in **Johannesburg, South Africa **.

This is an office-based role with occasional off-site support for external events. The job holder provides general office support with a variety of clerical activities and related tasks. The Executive PA & Office Manager will be responsible for answering and directing incoming calls, mail distribution, the flow of correspondence, requisition of supplies and office [1] related items as well as additional clerical duties. Other responsibilities include making travel, meeting arrangements, and supporting the Managing Director and Functional Directors as needed.

**Customers**

**Internal**: All Africa Employees. Global & EMEA Vertiv employees

**External**:Visitors, Training attendees, Suppliers, Vendors, Clients

**Main activities**
- Administrative support to MD & Functional Directors including presentation preparation, travel arrangements,

visa
- Diary management for MD only
- Acting as bridge between management and employee relations by addressing demands, grievances and other issues
- First point of contact for stakeholder / employee requests
- Welcome guests, visitors, and students of training events and ensure required attention is provided
- Responsible for ordering food for meetings/trainings/events
- Providing support for Marketing team such as DCN / Channel events as well as logistics support for company

events if necessary.
- Maintaining and updating employees’ electronic files and records.
- Onboarding Support: Prepare new hire work environment - desk preparation in collaboration with IT team

(IT hardware), arrange door access, car parking and building access, phone/sim card contracts, new hire

forms etc.
- Tracking, cross-checking expenses and receipts related to employees’ sponsoring their dependents

school fees, housing allowance etc.
- Ordering & editing the templates for employees’ Business Cards
- Managing employees’ car parking access; activation/deactivation/swapping & allocating to another

employee.
- Providing payroll support as required.
- Hotel/Accommodation/Transportation and flight booking as requested for employees who cannot use

self
- service or for all external visits as required.
- Negotiate hotel contract agreements and pricing
- Negotiate with local vendors and suppliers
- Supporting Accounts with Creation of new vendor or supplier on DataZen
- Processing invoices in a timely manner e.g., monthly office utility bills
- Manage all office-related matters such as office stock / kitchen supply/stationery, maintenance, meeting

room booking, arrangements for meetings, training sessions, or events
- Supervise the office helper to ensure the office is tidy and well organized.
- Key point of contact for the building management of Vertiv SA Office (access cards request, cleaning

agreements, other to ensure compliance with all rules and regulations.
- Send/Receive all shipments/deliveries from DHL/Aramex/Post Office and distribute to respective parties
- Responsible for the management of all contracts related to the office operations (Kanoo Travel Agency,

Building Management for AMC, Office Cleaner, etc.,)
- Responsible for the office compliance with all EHS rules and regulations (First Aid, Fire Marshal,

Evacuation Plan etc.,)
- Any other official tasks as assigned by the MD & Functional Directors

**Experience / Skills / Other**:

- Bachelor’s Degree in administration preferable but not requirement
- 5 years’ experience in similar role
- Oracle suite knowledge advantageous
- Excellent written and verbal English skills
- Excellent Microsoft Office skills - Excel and PowerPoint essential
- Attention to detail
- Ability to work independently and with minimum supervision
- Innovative, creative and solution focus

  • Office Manager/ Executive Pa

    5 months ago

    Johannesburg, South Africa Edge Executive Search Full time

    Urgently looking for an Executive PA to provide support to the COO and Executive team by effectively organising and managing the office and the department. Minimum requirements: - Diploma / equivalent qualifications - Certificate in Executive Administration - Drivers license - Minimum of 5 years relevant experience - Minutes taking and report writing For...

  • Executive Pa

    5 months ago

    Johannesburg, South Africa RPO Recruitment Full time

    RPO Recruitment is currently seeking a highly skilled and professional Executive Personal Assistant to join our client's team. As an Executive PA, you will provide comprehensive support to executives and senior management, ensuring efficient management of their day-to-day operations and contributing to their overall...

  • Executive Pa

    5 months ago

    Johannesburg, South Africa Elite Search and Selection Full time

    Role: Executive Personal Assistant to CEO. The role includes managing Corporate Social Responsibility. Location: Johannesburg South Africa ( Hybrid office / remote) Company: Prestigious international cosmetic brand. **Requirements for the role**: - At Least 5 years PA experience, of which at least two years working with staff at director/executive level. -...

  • Office Manager

    5 months ago

    Johannesburg, South Africa FROGG Recruitment Full time

    **Office Manager / Executive PA Sandton Johannesburg Gauteng** One of our JSE-listed Corporate clients in Sandton is looking for an Office Manager/Executive PA to the Executive Chairman. This is a very high-level Executive Chairman who sits on a lot of boards and committees. A very high-end person is required able to work excessive hours and manage an...

  • Executive Pa

    5 months ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 71315 **Job Type** - Permanent **Job Title** - Executive PA **Computer Skills** - MS Office **Industry** - Hospitality **City** - Johannesburg **Province** - Gauteng - Responsibilities: - Calendar and Schedule Management: Effectively manage the entrepreneur's calendar, appointments, and meetings. Coordinate and prioritize multiple...

  • Pa/executive Assistant

    5 months ago

    Johannesburg, South Africa People Advance Full time

    Become an integral part of a highly respected leader in education, celebrated for its forward-thinking approach and cutting-edge service offerings. With a Bachelor's degree or equivalent tertiary qualification, along with a minimum of 5 years' experience in a similar role supporting executive leaders (preferably within the education sector), you'll play a...

  • Executive Pa to CEO

    7 months ago

    Johannesburg, South Africa HireJoy Pvt Ltd Full time

    EXECUTIVE PA TO CEO **JOB SUMMARY** Key purpose of the role is to ensure the effective and efficient running of the CEO’s office. The CEO’s office should be the post holder’s top priority in every respect. **RESPONSIBILITIES**: - Direct liaison with senior executives on international & local level - Ensure GM is aware of key meetings,...

  • HR Coordinator/pa

    5 months ago

    Johannesburg, South Africa Fidelity Services Group Full time

    **Job Purpose**: *** The HR Coordinator/PA will be responsible for providing administrative and coordination support to the Coastal and Inland HR Managers in order to ensure the effective and efficient delivery of HR services. Additionally, the role will provide PA support to the Group HR Executive. **Key Responsibilities**: *** **HR Coordination**: -...

  • Executive PA

    2 weeks ago

    Johannesburg, South Africa Jobted ZA C2 Full time

    This JSE listed wealth management company is looking for an experienced Executive PA to join their team on a 6-month fixed term contract basis to start January 2025. Were looking for strong communication & time management skills, highly organised and ability to work efficiently and multi-tasking under pressure. Experience & Requirements: - Completed...

  • Executive PA

    1 week ago

    Johannesburg, South Africa Prism Placements Full time

    This JSE listed wealth management company is looking for a skilled Executive PA to a C-Suite Executive to join their team on a 6-month fixed term contract basis to start January 2025. Experience & Requirements:Min 10-15yrs experience in a similar role where youve assisted a C-Suite Executive by handling daily organisational / administrative /...

  • Executive PA

    1 week ago

    Johannesburg, South Africa Prism Placements Full time

    This JSE listed wealth management company is looking for a skilled Executive PA to a C-Suite Executive to join their team on a 6-month fixed term contract basis to start January 2025. Experience & Requirements:Min 10-15yrs experience in a similar role where youve assisted a C-Suite Executive by handling daily organisational / administrative / multi-tasking...

  • Executive PA

    2 weeks ago

    Johannesburg, South Africa Prism Placements Full time

    This JSE listed wealth management company is looking for an experienced Executive PA to join their team on a 6-month fixed term contract basis to start January 2025. Were looking for strong communication & time management skills, highly organised and ability to work efficiently and multi-tasking under pressure. Experience & Requirements:Completed diploma...

  • Executive PA

    2 weeks ago

    Johannesburg, South Africa Prism Placements Full time

    This JSE listed wealth management company is looking for an experienced Executive PA to join their team on a 6-month fixed term contract basis to start January 2025. Were looking for strong communication & time management skills, highly organised and ability to work efficiently and multi-tasking under pressure. Experience & Requirements:Completed diploma...

  • Executive PA

    1 week ago

    Johannesburg, South Africa Prism Placements Full time

    This JSE listed wealth management company is looking for an experienced Executive PA to join their team on a 6-month fixed term contract basis to start January 2025. Were looking for strong communication & time management skills, highly organised and ability to work efficiently and multi-tasking under pressure. Experience & Requirements:Min 10-15yrs...

  • Executive PA

    1 week ago

    Johannesburg, South Africa Prism Placements Full time

    This JSE listed wealth management company is looking for an experienced Executive PA to join their team on a 6-month fixed term contract basis to start January 2025. Were looking for strong communication & time management skills, highly organised and ability to work efficiently and multi-tasking under pressure. Experience & Requirements:Min 10-15yrs...

  • Executive Medical Receptionist/pa

    5 months ago

    Johannesburg, South Africa Careforce Medical Recruitment Full time

    Our client a private medical practice is looking for an Executive Medical Receptionist/PA in Johannesburg West. The individual will be an ambassador for the practice and attend to all the necessary responsibilities with professionalism and excellent patient care. The practice encompasses two doctors of highly specialized fields thus the individual needs to...

  • Executive Assistant

    2 months ago

    Johannesburg, Gauteng, South Africa BGA Recruitment Full time

    Job Title: Executive PA **Job Summary:** We are seeking a highly skilled and experienced Executive PA to join our team at BGA Recruitment. The successful candidate will provide administrative support to the Executive Director, ensuring the smooth operation of the office and contributing to the company's success. **Key Responsibilities:** * Manage the...

  • Executive Assistant

    4 weeks ago

    Johannesburg, Gauteng, South Africa Capital Recruit Full time

    Executive PA Job DescriptionCapital Recruit is seeking an experienced Executive PA to join their dynamic team at an Investment Firm located at The Campus in Bryanston, Johannesburg.Key Responsibilities:Manage the Director's diary, travel arrangements, and administration.Coordinate meetings, take minutes, and prepare meeting packs.Provide administrative...

  • Executive Assistant

    1 week ago

    Johannesburg, Gauteng, South Africa Prism Placements Full time

    C-Suite Executive PA OpportunityPrism Placements is seeking an experienced Executive PA to join their team on a 6-month fixed term contract basis in Johannesburg North. The successful candidate will assist a C-Suite Executive by handling daily organisational and administrative tasks.Key Requirements:Minimum 10-15 years experience in a similar roleProven...

  • Pa to CEO

    5 months ago

    Johannesburg, South Africa Staff Solutions Full time

    **Gauteng**, JHB - Eastern Suburbs** **(Market related)** Our client in the automotive industry in JHB is seeking a Personal Assistant to join them at their HQ. **Job Duties**: - Schedule CEO appointments and diary management. - Handle flights, accommodation, and rental car bookings. - Organising events, conferences, gifts etc. - Tracking expiry dates...