Executive Secretary

2 days ago

Sandton, South Africa Boikago Group Full time

**Job Details**:

- Department other- Minimum experience Associate- Company primary industry Financial Services- Job functional area Administrative- Salary R300 000 - R700 000 per annum-
A well known insurance organisation based in Sandton is looking for an Executive Secretary to the Chief Information Officer (CIO), who will be responsible for the effective and efficient day-to-day management and organisation of the CIO’s activities and business. This will include acting as the main point of contact for the CIO, complex diary management, organising and supporting high-level senior meetings; prepare reports and presentations. The purpose of the role is to deliver effective comprehensive secretarial and administrative support to the Executive and Business Change andTechnology (BCT) Team.

**DUTIES & RESPONSIBILITIES**

**1. **Secretarial support**:

- Management of complex diaries and coordination of meetings for relevant team members and oversee organisation on different time zones.
- Draft agenda and minutes of meetings.
- Receive and screen incoming calls and visitors, determine which are priority matters, and alerts the executive accordingly. Makes referrals to appropriate staff or provides requested information.
- Arrange local and international travel bookings and reservations, ensuring that all bookings are communicated effectively and within travel policy.
- Acts as liaison between the executive and subordinates by transmitting directives, instructions and assignments and following up on the status of assignments.
- Deal with queries/complaints where necessary.
- Prepare presentations for Exco and Managers Review, proofread, and edit documents prepared for the administrator’s or executive’s signature.
- Compile and safeguard records for BCT.
- Deal with Board Secretaries within company and external organisation.

**2. **Administrative support**:

- Prepare and type documents (for internal or external use) in accordance with the established standards and branding guidelines.
- Organise and attend to photocopying, printing, binding and deliveries of documents by messengers and couriers.
- Ensure that divisional information is kept up to date on theIntranet.
- Assist with other ad hoc duties as and when required.
- Manage stationery orders.
- Coordinates trainings and seminars run by BCT.
- Ensure proper E-filling of general divisional documents as well as performance management documents.
- Collate reports submitted to Executives by Managers.
- Compile reports as per required format - monthly/weekly.
- Coordinate transport for functions.
- Submit reports for authorisation on or before report deadlines.
- Virtual collaboration to help stay in touch while working remotely.
- Tech-capable competencies to navigate remote working tools.
- Ability to self-direct and stay focused while working independently.
- Dependable and trustworthy to get the job done, unsupervised.

**3. **Divisional initiatives and projects**:

- Assist in events management in the division.

**KNOWLEDGE**:

- Proven track record in secretarial and administrative environments
- General knowledge of procedures
- Ability to follow, apply, interpret, and explain instructions and/or guidelines
- Knowledge of employee policies and procedures
- Knowledge of filling plan methods

**TECHNICAL SKILLS**:

- Customer service
- Interpersonal skills
- Minute taking
- MS Office
- Telephone etiquette
- Time Management
- Administration

**COMPETENCIES**:

- Ability to handle confidential matters with tact andprofessionalism
- Drive for results
- Attention to detail
- Team working
- Customer Centric
- Upholding standards
- Managing work
- Managing risk
- Emotional resilience
- Handling conflict
- Continuous learning
- Managing information

***
**QUALIFICATIONS AND EXPERIENCE**:

- Matric coupled with an appropriate qualification
- B- degree or equivalent
- 3-4 years’ working experience as an Executive PA or Secretary
- Apply

  • Executive Secretary

    19 hours ago

    Sandton, South Africa International Development Corporation (IDC) Full time

    **A permanent position exists within Strategy and Corporate Affairs Division for an Executive Secretary at the IDC Head Office, reporting to Divisional Executive: Strategy and Corporate Affairs.** **JOB PURPOSE** - To Provide professional, proactive and efficient secretarial and administrative support to the Divisional Executive. - The Executive Secretary...

  • Executive Secretary

    2 months ago

    Sandton, South Africa TalentCru Full time

    About the RoleAt TalentCru, we are seeking a highly skilled and organized Executive Secretary to join our team. The successful candidate will be responsible for providing exceptional administrative support to our Financial Management Strategic Financial Planning Head and their team.The ideal candidate will have a minimum of 2-5 years of experience in...

  • Executive Secretary

    3 weeks ago

    Sandton, South Africa TalentCru Full time

    Job Description:The Executive Secretary will provide administrative support to the team, ensuring the smooth operation of daily tasks. This role requires excellent communication and organizational skills, with a focus on attention to detail and ability to multitask.Responsibilities:Provide secretarial and administrative support to the teamManage calendars,...

  • Executive Secretary

    2 weeks ago

    Sandton, South Africa TalentCru Full time

    We are looking for an Executive Secretary to join our team at TalentCru. This is a challenging and rewarding opportunity for an experienced professional to provide high-level administrative support to the Financial Management Strategic Financial Planning team.About the Role:This position involves providing executive-level administrative support to the Head...

  • Executive Secretary to More Than One Managing

    7 months ago

    Sandton, South Africa Mshindi Consulting Full time

    A Company is Sandton is looking for a Executive Secretary. - Must have proven record of being a Secretary for more than one Executive. - Must have a diploma / Degree in Fincancial or Accounting. - Must have at least 7 Years Experience. - Must have work in the Bus industry with proven record. - Must have valid licence and transport. **Salary**: R20 000,00 -...

  • Company Secretary

    7 months ago

    Sandton, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: To effectively support the Group Company Secretary and Governance Officer with the strategic, tactical, and operational company secretarial function. Responsible for supporting the Group Company Secretary and Governance Officer with company secretarial duties for the company, including, but not limited to: Drafting agreements,...

  • Assistant Company Secretary

    7 months ago

    Sandton, South Africa Redefine Properties Limited Full time

    **Assistant Company Secretary** **Primary Purpose of the Job** The role of the Assistant Company secretary is to provide primary support to all stakeholders in respect of statutory and regulatory compliance within Redefine group and its subsidiaries as well as administrative matters relating to the Board of Directors, the Executive Committee and the...

  • Company Secretary

    7 months ago

    Sandton, South Africa Adcorp Holdings Full time

    **Synopsis** Are you an experienced **Company Secretary** with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you! As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the...

  • Coordinator - Company Secretary

    19 hours ago

    Sandton, South Africa Growthpoint Properties Full time

    Job Title and Job Grade Company Secretary Coordinator Job grade: C1 Job Purpose To provide executive support by providing full secretarial & administrative support whilst maintaining confidentiality and discretion at all times. To act as a key support partner to and be an extension of the Company Secretary, Company Secretarial Team, Executive Directors...

  • Company Secretary

    7 months ago

    Sandton, South Africa TalentCru Full time

    Are you an experienced Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you!As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a...

  • Senior Corporate Secretary

    7 months ago

    Sandton, South Africa IDC Full time

    **Synopsis** A permanent position exists within the Corporate Secretariat for a Senior Corporate Secretary at our Head Office in Sandton, reporting to the Group Company Secretary. To provide support to the Board Committees, Management Committees as well as to Subsidiary Companies. The role incumbent will be responsible for developing Committee charters,...

  • Senior Committee Secretary

    2 days ago

    Sandton, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary Join...

  • Company Secretarial Consultant

    7 months ago

    Sandton, South Africa Redefine Properties Limited Full time

    **Company Secretary Consultant** **Primary Purpose of the Job** The role of the Company secretarial consultant is to provide the efficient administration of a company, particularly with regards to ensuring compliance with in statutory and regulatory requirements. **Key Performance Area’s (KPA’s)** - ** Administrative support for Statutory/Regulatory...

  • Copy of Assistant Company Secretary

    7 months ago

    Sandton, South Africa TalentCru Full time

    Are you an experienced Assistant Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you!As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a...

  • Deputy Company Secretary

    3 months ago

    Sandton, South Africa Discovery Ltd. Full time

    **Business Unit**:Discovery Central Services**Function**:Corporate Secretariat**Date**:10 Oct 2024**Deputy Company Secretary** **About Discovery** - Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values...

  • Executive Assistant

    7 months ago

    Sandton, South Africa Kamo Placement Full time

    Gauteng, Sandton - Annually Cost To Company (Market related, Negotiable) - As Executive Assistant to the Executive Manager(s), you will be responsible for the effective and efficient day-to-day management and organisation of the Executive Managers’ activities and business. To deliver effective comprehensive secretarial and administrative support to the...

  • Committee Secretary

    6 months ago

    Sandton, South Africa Kamo Placement Full time

    Gauteng, Sandton - Annually Cost To Company (Market related, Negotiable) The Committee Secretary will assist in the facilitation and administration of Committee Secretariat duties in the company as outlined in the Companies Act, Governance Codes, and Prescripts and as guided by PFMA and other relevant regulations **JOB DESCRIPTION** - Development of the...

  • Executive Assistant

    1 week ago

    Sandton, South Africa HotelJobs.co.za Full time

    **Luxury Lodge Group - Sandton** The role is to provide administrative support to the Chairman and CEO, CFO and Management Board ensuring high level of confidentiality at all times **Requirements**: - Grade 12 - Relevant National Diploma - Secretarial/Business Administration - Minimum 5 years’ experience as a senior Executive Assistant, Personal...

  • Executive Pa

    8 months ago

    Sandton, South Africa Bluespec Holdings Full time

    **MAIN PURPOSE OF JOB**: Support to Group Company Secretary, Executive’s PA and Executives. Work with and understand the expectations of working with Senior Executives. Fast learner, taking initiative, must cope well under pressure. Looking for a committed individual to become part of the office family who takes their career...

  • Executive Pa

    7 months ago

    Sandton, South Africa Treetop Recruitment Full time

    Our client is a major manufacturing company with operations across 6 Southern African countries and a current staff count of 3000+ employees. An opportunity exists for an Executive Personal Assistant (PA) with the primary goal of delivering strong administrative, secretarial, and operational assistance to the CEO and executive leadership. MUST HAVE...