Project Manager

6 months ago

Polokwane, South Africa Wood PLC Full time

Identify and communicate the objectives for the project team in accordance with the contract terms, scope of work and corporate policy.
- Communicate these objectives to the project team, Departmental Managers, and Client.
- Organise the project team in consultation with Departmental Managers and agree the assignment of all key personnel.
- Motivate the project team towards the determined objectives, by generating enthusiasm for the project, and by maintaining continued personal interest in achieving set targets.
- Achieve scheduled performance, cost, quality, health, safety and environmental requirements of the project from contract award to Client's acceptance.
- Ensure that designated systems are adopted by the project team as soon as possible, after contract award.
- Negotiate all contract changes with the Client.
- Act as primary contact and maintain satisfactory relations with the Client.
- Ensure that the requirements of secrecy agreements are strictly observed.
- For Project Directors and Senior Project Managers only, deputise when requested for the Manager Operations.
- To ensure that the Health, Safety, Environmental and Quality Policy is implemented and understood by all supervised staff.
- Where a Project Executive is assigned to a project, the Project Director / Manager shall report to the Project Executive. This is in no way reduces the single point responsibility of the Project Director / Manager for the successful execution of the project.
- Lead and support assigned proposals. This includes developing in conjunction with proposals the execution strategy.
- Present execution plans at proposal review stage.
- Arrange meeting with Marketing, Proposals and Commercial Groups to review and handover contract and proposal documentation prior to commencement of work.
- Organise the Kick-Off Meeting with Key Assigned Personnel and the Client.
- Arrange early issue of key project documents including:

- Project Execution Plan, Co-ordination Procedure, and Critical Execution Issues
- Project Budgets for Services and Materials
- Manpower Projection Plan
- Front End Schedule
- Detailed Project Schedules
- Project Technical Specifications
- Contract Documents.
- Proposal Documents
- Project Quality Plan
- Project, Health, Safety and Environmental Plans
- Arrange meeting with Departmental Managers to achieve endorsement of the Project Execution plan.
- Issue Project Filing Index with identification of Master File Holder.
- Review and endorse project procedures covering the main functions including, as appropriate:

- Process
- Engineering
- Materials Management
- Project and Document Control
- Home Office Construction
- Field Construction
- Quality Assurance
- Health, Safety and Environment
- Co-ordinate the activities of the main functional groups through their Managers/Lead Engineers as appropriate on the project including:

- Process Design Manager
- Project Engineering Manager/Coordinator
- Project Materials Manager/Coordinator
- Home Office Construction Coordinator/Construction Contracts Engineer
- Resident Construction Manager
- Initiate the formulation of project policy or recommendations to the Client in key areas, including, as appropriate:

- Planning Criteria
- Materials Management Policies
- Construction Contracts Strategy
- Prefabrication/Modularisation Policy
- Progress Review Meetings Policy
- Contract Change Procedure
- Review with Departmental Managers the progress of work in their discipline areas as required; commenting on assigned staff assessment reports on request.
- Review Project Control documents at least monthly including, as appropriate:

- SMILE Exception/Summary Reports (or manual Material Progress Schedule reports)
- Front End Schedule
- All Exception Reports eg. Planning, Document Control, Subcontracts, Construction Contracts.
- Functional Progress Reports
- Document Registers
- Manpower Projection Plan
- Contract Change Register
- Construction Contract Schedule
- Field Construction Plan
- Cost Reports
- Contract Profit Report
- Review Inspection and Expediting Reports
- Lead problem solving sessions at all stages of the project, using Continuous Improvement procedures where appropriate.
- Maintain cost awareness by all project personnel throughout all phases of project execution.
- Regularly visit the Construction Site as part of the Project Management effort and also other work locations including, as appropriate:
- Engineering Centres, if applicable
- Engineering Sub-contractors' offices
- Fabricators' and Suppliers' Works
- Module pre-assembly Sites
- Materials Warehouse Centres
- Prepare the Project Manager's Report and critically review other inputs to the Monthly Progress Report, ensuring that the report is issued in a timely manner by the date specified for the Contract.
- Approve and authorise project activities, including as appropriate:

- Contract Changes
- Overtime Working and Travel
- Bid Summary Documents
- Payment Certificates
- Correspondence to client
- Invo

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