Secretary

2 weeks ago

Cape Town, South Africa Shoprite Group Full time

**Purpose of the Job**:
The role of the Secretary is to coordinate and provide support to the Project Development Team. A resourceful and flexible approach is required. The position requires a high degree of responsibility, discretion, and confidentiality. The role also coordinates projects, conducts research and analysis, and prepares reports or communications. The areas of focus may include driving the identification and implementation of process improvements, policies, and procedures, managing relationships with various teams, and serving in an advisory capacity to the project development team. The incumbent is required to be able to work on their own initiative, be self-motivated, and proactive.

**Job Objectives**:

- Organize and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
- Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
- Type, prepare, and compile relevant documentation (i.e. reports, presentations, correspondence, memos, minutes etc.)
- Keeping a record of the project team's activities.
- Undertake research as requested/directed by the project development team.
- Compiling data to be presented to stakeholders.

**Qualifications**:

- Grade 12 certificate - (essential).
- Diploma or certificate in Office Management or a related field - (desired).

**Experience**:

- +1 years’ of experience in a secretarial/clerical role with a good understanding of project services.
- Experience in a retail?or FMCG?environment - (desired).

**Knowledge and Skills**:

- Strong proficiency in MS Office including Word, Excel, PowerPoint, Teams, and Outlook - (essential).

**Applicant Feedback Policy**:

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