Office Receptionist

1 week ago

Cape Town, South Africa SFG ENGINEERING SERVICES (PTY) LTD Full time

Reports To:
Head of Finance

Job Overview

The Office Reception and Administrator will provide the necessary support to the finance team. The Office Reception and Administrator will become the point of reference for colleagues and customers alike, by assisting with administrative tasks and providing documentation and information.

The goal is to facilitate the team’s activities so as to maximize their the smooth running of the office and company activities.

**Responsibilities and Duties**:
**Finance duties**:

- Credit Card reconciliations
- Balancing of creditors accounts for payment on a monthly basis
- Preparing payment batches for weekly pay runs
- Assisting with clearing out bank recon items
- Assisting with purchasing of computer equipment
- Occasionally submitting requisitions on behalf of project execution members
- Assisting other staff members with **Buildsmart **procurement capturing/issues
- Petty cash management and maintenance
- Assisting with stock transactions/movements and stock counts in the system

**Admin duties**:

- Keeping reception area clean and tidy
- Looking presentable and being courteous
- Arranging delivery of tools/machinery to sites when needed
- Coordinating office activities and operations to secure efficiency and compliance to company policies
- Monitoring vehicle and key management, sign in sheets
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submitting timely reports and prepare presentations/proposals as assigned
- Communicates with relevant agencies for travel and accommodation for staff
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Drafts, formats, and prints relevant documents
- Take meeting notes when necessary

Maintaining accurate records for employee leave requests
- Assist with Medicals and WAH training bookings

**Office duties**:

- Stock up on water supply when its low
- Manage the office cleaners to ensure office is always neat and tidy
- Groceries and office toiletries stock up
- Stationery supply
- Contact building management for any issues at the office

**Knowledge, Skills and Abilities**
- Leadership
- Good communication skills
- People skills
- Problem solving
- Organization Skills
- Adaptability
- Effective time management
- Ability to work under pressure
- Computer skills: Basic MS Excel, Word, Outlook
- **Buildsmart experience**

**Please send an Updated CV, copy of ID and certificates when applying**

**Job Types**: Full-time, Permanent

**Salary**: R1,000.00 - R1,001.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative office procedures, practices and finance: 4 years (required)

  • Office Receptionist

    3 days ago

    Cape Town, South Africa Nclose Full time

    **Office Receptionist** **Cape Town** - **Please note that for this role we are looking for someone residing in CAPE TOWN and able to be in the office Monday to Friday, with some flexibility**_ We are looking for a bubbly, well-spoken and on-the-ball person to join our admin team. You will be based in reception, managing the front desk as well as...

  • Front Office Receptionist

    2 weeks ago

    Cape Town, South Africa WINK Aparthotels Full time

    Newly furnished Aparthotel in the City Centre seeking a Front Office Receptionist with at least 2 years experience in a Front office experience. PMS Semper experience will be beneficial. Valid Drivers Licence and Own transport preferable. Ability to work hospitality hours/shifts. Operations of the Front Office department. All aspects of the guest...

  • Temporary Receptionist

    5 days ago

    Cape Town, South Africa O'Brien Recruitment Full time

    **Type**:Temporary, on-call basis We are seeking a highly organized and efficient temporary receptionist to join our team on an adhoc basis to support our clients' receptionist needs. As a temporary receptionist, you will be responsible for handling various administrative tasks such as answering phone calls, greeting clients, managing calendars, organizing...

  • Receptionist

    4 days ago

    Cape Town, South Africa Infinite Debt Solutuions Full time

    We have an opportunity for a Receptionist to join our growing Debt Counselling Firm in Cape Town on a full time basis. Bring your drive, passion & commitment and secure yourself a great opportunity. **Four-month contract** **Full Job Description** Managing frontline, ensuring constant professionalism and excellent customer service. To provide the required...

  • Receptionist

    2 weeks ago

    Cape Town, South Africa Infinite Debt Solutions Full time

    Frontline switchboard operator We have an opportunity for a Receptionist to join our growing Debt Counselling Firm in Cape Town on a full time basis. Bring your drive, passion & commitment and secure yourself a great opportunity. **Full Job Description** Managing frontline, ensuring constant professionalism and excellent customer service. To provide the...

  • Receptionist

    2 weeks ago

    Cape Town, South Africa O'Brien Recruitment Full time

    **A **leading architectural firm, has an opportunity for a dynamic Receptionist to join their busy Cape Town studio located in Green Point. This is a frontline position and a key role within the company. **Key Responsibilities** - Manage the switchboard efficiently and politely. - Maintain a professional image of company at all times. - Take accurate and...

  • Receptionist

    4 days ago

    Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 30 mins ago **Location**: Cape Town, Western Cape **Job Title**: Receptionist **Education Level**: High School / Matric **Job Level**: Intermediate **Minimum Experience**: 1 - 3 Years Receptionist job vacancy in Montague Gardens, Cape Town. Are you well-organised and proficient when it comes to managing a front...

  • Hotel Receptionist

    4 days ago

    Cape Town, South Africa Karen Tupper Recruitment Full time

    A 5* Hotel in Dubai seek to appoint a Receptionist to provide high-quality Front Office service to guests, address complaints and provide recommendations. In this role, you should be an excellent communicator who can stay positive when facing difficult situations. You should also be reliable and customer-oriented, as you’ll serve as a primary point of...

  • Receptionist/Administration Assistant

    Found in: beBee S ZA - 4 weeks ago

    Western Cape, Cape Town, South Africa CapeNature Full time

    CapeNature’s job vacancy, Career and Recruitment Job title : Receptionist/Administration Assistant – Head Office, Bridgetown (FTE) jobs in Western Cape Job Location : Western Cape, Cape Town Deadline : April 06, 2024 Quick Recommended Links Jobs by Location Job by industries Job Description CapeNature is seeking to appoint a receptionist to manage...

  • Receptionist (Professional and Presentable)

    3 days ago

    Cape Town, South Africa Bridgena Barnard Personnel Group Full time

    One of our clients in the Town Planning / Construction industry is looking to recruit a Receptionist at their office in an upmarket part of CBD Grade 12 with a admin / secretarial certificate or diploma 5 years’ experience as a receptionist within a professional office environment Switchboard and reception area management Well groomed and polished...

  • Receptionist

    6 days ago

    Cape Town, South Africa Sea Harvest Full time

    **VACANCY** **Viking Fishing Division of Sea Harvest** The following vacancy exists at our South Arm Offices *** **_RECEPTIONIST_** **_ _** **Purpose** **_: To provide excellent receptionist duties and ad hoc admin tasks_** **KEY PERFORMANCE AREAS** - Greeting and welcoming guests and providing them with a positive first impression of the...

  • Temporary Receptionist

    Found in: Talent ZA 2A C2 - 3 weeks ago

    Cape Town, South Africa O'Brien Recruitment Full time

    Temporary Frontline ReceptionistWe are currently seeking a mature, motivated and reliable Temporary Receptionist in the Southern Suburbs (Rondebosch - Cape Town) . As a Temporary Receptionist, you will play a crucial role in ensuring smooth day-to-day operations of an Investment office.Responsibilities:Greet and welcome visitors in a friendly and...

  • Receptionist

    Found in: Talent ZA 2A C2 - 3 weeks ago

    Cape Town, South Africa O'Brien Recruitment Full time

    A leading architectural firm, has an opportunity for a dynamic Receptionist to join their busy Cape Town studio located in Green Point.This is a frontline position and a key role within the company.Key ResponsibilitiesManage the switchboard efficiently and politelyMaintain a professional image of company at all timesTake accurate and thorough messagesManage...

  • Receptionist

    Found in: Adzuna ZA B C2 - 1 week ago

    Cape Town, South Africa Adzuna ZA B C2 Full time

    A leading architectural firm, has an opportunity for a dynamic Receptionist to join their busy Cape Town studio located in Green Point.This is a frontline position and a key role within the company.Key ResponsibilitiesManage the switchboard efficiently and politelyMaintain a professional image of company at all timesTake accurate and thorough messagesManage...

  • Receptionist

    Found in: Talent ZA C2 - 3 weeks ago

    Cape Town, South Africa O'Brien Recruitment Full time

    A leading architectural firm, has an opportunity for a dynamic Receptionist to join their busy Cape Town studio located in Green Point.This is a frontline position and a key role within the company.Key ResponsibilitiesManage the switchboard efficiently and politelyMaintain a professional image of company at all timesTake accurate and thorough messagesManage...

  • Receptionist

    2 days ago

    Cape Town, South Africa Power Logic SA Full time

    Receptionist required for manufacturing concern in Ottery. - Be presentable with a pleasant demeanor - Have excellent communication skills both oral and written - Be able to operate a small switchboard - Organise and maintain files and records - Be proficient in Word, Excel and MS outlook - Knowledge of Pastel would be an advantage - Experience in...

  • Receptionist

    Found in: Talent ZA C2 - 2 weeks ago

    Cape Town, South Africa Lotus HR & Recruitment Full time

    Our client, a well established, small and professional financial services company, seeks to employ a professional, vibrant and well presented frontline receptionist at their offices in the Durbanville area.This role is NOT a senior role and would require a more junior receptionist, with a driver’s licence, bilingual in English and Afrikaans and resident in...

  • Receptionist

    Found in: Talent ZA 2A C2 - 1 week ago

    Cape Town, South Africa Lotus Recruitment Full time

    Our client, a well established, small and professional financial services company, seeks to employ a professional, vibrant and well presented frontline receptionist at their offices in the Durbanville area.This role is NOT a senior role and would require a more junior receptionist, with a driver’s licence, bilingual in English and Afrikaans and resident in...

  • Receptionist

    Found in: Adzuna ZA B C2 - 1 week ago

    Cape Town, South Africa Adzuna ZA B C2 Full time

    Our client, a well established, small and professional financial services company, seeks to employ a professional, vibrant and well presented frontline receptionist at their offices in the Durbanville area.This role is NOT a senior role and would require a more junior receptionist, with a driver’s licence, bilingual in English and Afrikaans and resident in...

  • Receptionist

    4 days ago

    Cape Town, South Africa Sensor Security Systems Full time

    **Department ** **Call Centre - Western Cape** **JOB PURPOSE** A Receptionist is primarily responsible for greeting visitors and delivering exceptional customer service assistance. This entails answering calls and fielding them accordingly and timeously, addressing visitor questions and needs, maintaining the front office and providing an overall welcoming...