Company Secretary

2 weeks ago

Durban, South Africa Precision Placements Full time

**COMPANY SECRETARY - FINANCIAL SERVICES**

**CORE PURPOSE OF THE JOB**

To ensure compliance with statutory and regulatory requirements, as well as various codes of business and social conduct which are applicable to the bank and to ultimately ensure that the Bank operates as a responsible corporate citizen.

**MAIN FUNCTIONS OF THE JOB**
- **Board and Board Committee Meetings**_
- Plan and propose meeting dates to the Board of Directors for approval.
- Prepare agendas and submissions for board and committee meetings.
- Manage meeting packs, attendance, and minute-taking.
- Ensure compliance with Companies Act requirements.
- **Annual General Meetings**_
- Obtain necessary approvals for special resolutions.
- Prepare proxy forms and AGM documents.
- Oversee preparations for the AGM and handle minutes and resolutions.
- **Corporate Governance**_
- Evaluate the Board, Committees, and Chairman annually.
- Address ad-hoc governance requests from the Board.
- **Regulatory Authorities**_
- Act as the central contact point for regulatory authorities.
- Provide required returns and forms to regulators.
- Keep management updated on regulatory changes.
- **Director Record Keeping**_
- Manage director information and interests.
- Prepare letters of appointment for Non-Executive directors.
- **Director Induction and Training**_
- Create and maintain an induction portfolio for new directors.
- Arrange induction sessions and relevant training for directors.
- **Share Portfolio**_
- Review outsourcing agreement for share portfolio administration.
- Oversee dividend declaration and FICA compliance.
- **Signatories on Bank's Accounts**_
- Administer authorized signatories on various platforms.
- **Annual and Interim Reports**_
- Ensure timely completion of annual and interim reports.
- Prepare corporate governance reports for inclusion.
- **Reporting**_
- Prepare monthly reports for EXCO meetings.
- Manage department and directors' budgets.
- **Staff Management**_
- Management of employees within the Secretariat department.
- Conduct performance management sessions.
- Handle disciplinary matters when necessary.
- Collaborate with HR for staff development.

**QUALIFICATIONS**
- A legal or commercial degree, or alternatively, a CIS Diploma.

**PREFERRED EXPERIENCE**
- A minimum of 5 years’ experience as a company secretary or relevant and appropriate experience from working in a Corporate Secretary environment.

**KNOWLEDGE**
- Knowledge of various statutes, regulations and Codes, including, but not limited to, inter-alia, the following : ▪ The Banks Act and the accompanying Regulations.

▪ The Companies Act and accompanying Regulations; and ▪ King IV
- An understanding of the dynamics relating to the Board of Directors and how they operate.
- A general knowledge and understanding of the legal and business environment.
- **Market related salary on offer**_

**Education**:

- Diploma (required)

**Experience**:

- Company Secretariat: 5 years (required)

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