Junior Administrator

6 months ago

Johannesburg, South Africa Cebisile Investments and Advisory (Pty) Ltd Full time

**Job Title: Junior Administrator: Specialist Payments Operations**

**Location: Johannesburg**

**Contract type: Contract (10-month Contract)**

**Hybrid**

The purpose of the role is to deliver and administer all procedures pertaining to Structured Commodity Finance and IBD Products (Debt and Agency) and services within required SLAs. This includes swift payments, and processing of Trade Instruments. Managing various Risk reports.

**Roles and responsibilities**:

- Prepare and verify all information to ensure that the required standards of import and export Letters of Credit, Documentary collections and related transactions are adhered to prior to submission for processing.
- Ensure technical correctness of each client instruction including confirmation of completeness of client's instruction and validating or obtaining an exchange rate where necessary.
- Obtain and capture the correct Balance of Payments (BOP) category.
- Monitor that signatories have been validated.
- Where documents are compliant, advise the overseas bank / client accordingly as per the businesses policies and ICC rulings.
- Action payment instructions accordingly.
- Ensure adherence to quality standards to avoid risks to the Bank through effective & efficient submission of transactions.
- Adhere to service level agreements by ensuring timely processing.
- Draw Day End listings and action accordingly to ensure that all work received is actioned on the same day.
- Review and monitor all office suspense accounts to ensure that there is a debit for every credit within 48 hours and that the reconciliation has a nil balance.
- File each document pertaining to transactions according to the set criteria within the department for ease of reference.
- Ensure the effective filing, archiving & retrieval of documentation is in line with the organisations policies.
- Read the businesses and departmental circulars on a daily basis and, where necessary, clarify the contents of these with Team Leader to ensure understanding and implementation.
- Instruct and follow up Client on Boarding and the Trade Solutions Specialist on the need to create banks and customer portfolios.
- Compile and clear reconciliations of accounts by passing entries over the relevant accounts to correct entries when required.
- Comply with statutory and regulatory requirements, by checking that clients are FICA compliant, adhering to Exchange Control Regulations and the organisations Sanctions Screening Policy.
- Comply with prescribed policies, processes, and procedures to prevent any financial losses.
- Complete all relevant compliance training and be conversant with the relevant regulations that impact on day-to-day functions.
- Authenticate and complete instructions/transactions received within turnaround times and in line with the organisations Sanctions Screening policy.
- Monitor adherence to filing policies and procedures, and compliance to archiving and retrieval mechanisms that are in place for documentation.
- Provide a high quality of service to all clients within agreed SLAs.

**Experience and qualifications**:

- Matric
- Minimum 2 years' experience in foreign exchange.
- Minimum 1 year exposure to reconciliations function.
- Minimum 5 years of experience with swift payments.
- Knowledge of regulatory and statutory requirements: FICA, Exchange Control, Sanctions Trade Finance, Money laundering.
- Analysis of verbal and numerical data.
- Knowledge of banking systems.
- Thorough knowledge of Letters of Credit, Foreign Guarantees & Bills for Collection.
- Computer literacy
- Delivering results and meeting customer expectations.
- Achieving personal work goals and objectives.
- Leading and supervising.
- Planning and organizing.
- Adhering to principles and values.

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