Accounts Payable Clerk

2 weeks ago

Cape Town, South Africa Epsidon Management & Marketing Consultancy Full time

**JOB PROFILE**:
**Job Title**:Accounts Payable Clerk

**Division**:Finance - Accounts Payable

**Location & Address**:Cape Town

**Reports to**:Accounts Payable Manager

**Direct Subordinates**:0

**Total Staff in Function**:4

**WORKING RELATIONSHIPS**:
**Internal**:

- Procurement
- Sales Operations
- Brand Operations
- Account Managers
- Systems Engineers / Presales
- Marketing
- Logistics
- Regional Managers

**External**:

- Vendor
- Resellers
- End Users
- Vendor Alliance Partners

**JOB SUMMARY**:
**Main Purpose of Position**:
The main purpose of the Account Payable Clerk is receiving, verifying, processing invoices, and reconciliation of accounts payable transactions.

**KPA & PERFORMANCE STANDARDS**

**Accounts Payable Functions**:

- Matching orders to invoices and delivery notes and reconciling to statements.
- Ensure that all necessary documentation is checked and completed to allow for payment within agreed credit terms.
- Responsible for the payment (within credit terms) and reconciliation of all trade creditor accounts (foreign and local) monthly or as and when payment is required.
- Ensuring that all payments are captured in the financial system timeously after payments have been made.
- Masterfile account verification for creditors
- Onboarding of New Creditors - Documents must be verified and checked prior to onboarding.
- Loading of payments on Electronic Funds Transfer (EFT)/BoP Forms
- Resolving all queries on creditor statements and company accounts payable list of outstanding invoices.
- Managing Vendor payment terms in the financial system - ensuring that system reflects the correct terms.
- Reviewing and reporting on AP Aging on a Bi-Weekly basis and ensuring all corrections or adjustments are done timeously.
- Completing Vendor / Credit Applications for all Companies.
- All Filing linked to the above job function.
- Any ADHOC duties given by the Manager.

**Admin Functions**:

- Completing Company onboarding documents.
- Ensuring we have updated Company Documents.
- Vendor Onboarding and maintaining the Vendor Masterfile.
- Any ad-hoc Vendor manual Billing required.
- Filing Linked to the above functions.
- Any ADHOC duties given by the Manager.

*

**Internal training associated with competencies**:

- Adhere to and complete the Company Learning Map issued during the first week of employment to meet the expectation.

**Minimum Qualification**:

- Matric
- Finance Degree/Diploma

**Minimum Experience**:

- 3- 5 years’ experience in an Accounts Payable Clerk role
- Intermediate Level Excel Experience

**Minimum Skills**:

- 3-5 years’ experience working with AccPac (Advantageous)
- High attention to detail and accuracy
- Problem-solving
- Excellent communication skills (Verbal and non-verbal)
- Able to perform in a pressurized and demanding working environment.
- Able to manage High work volumes.

**Physical Requirements**:

- Reliable transport

**Office Requirements**:

- Work-from-office environment.
- Semi-formal dress code.
- Working hours are from 08:00 - 17:00.
- Excellent international business language skills (English), both written and verbal.
- Reliable transport to and from the office.

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

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