Academic Records Coordinator
5 months ago
Valenture Institute partners with the world’s leading education institutions to transform physical limitations into digital opportunities. We create new opportunities for students to choose an aspirational online learning experience by offering fully-supported online high school programmes.
As a social enterprise, Valenture Institute is also committed to levelling the playing field and increasing access for all students through free curriculum offerings, extensive scholarship programs and blended learning micro schools in underprivileged communities.
**The role**:
Contract Type: Fixed Term Contract - less than 6 months
**Summary of Job**:
**Day-day-responsibilities include but are not limited to**:
- Work closely with the Admissions and Faculty Leadership team
- Running reports to identify applicants that require verification.
- Completing verification of school reports from applicants to determine whether they meet the admissions requirements.
- Bulk and individual mailing to applicants who are required to submit documentation and / or information for verification purposes.
- Use your strong communication skills to build rapport and create authentic connections with guardians and learners from diverse backgrounds.
- Completing high volumes of verification of an applicant and / or student record within the system against the documentation submitted for verification.
- Identifying and categorising records that fail to meet the verification requirements.
- Undertake such other duties as may be required from time to time
- Assume personal responsibility for the completion of your specified duties in a professional manner.
- Engage positively with the training and support provided to perform the role.
- Work with various departments to ensure smooth communication flow to students and guardians
- Support the Academic Administrator where required
**Requirements**:
- Minimum of 2 year NQF level 5 qualification and / or more than 2 years administration experience
- Strong computer and technology skills
- Excellent communication skills with a customer focused mindset
- Experience in working with data capturing in spreadsheets and systems
- Experience in using Excel or Google Sheets
- Strong time management skills with the ability to work to and meet deadlines.
- Competent at admin tasks associated with the position.
- Ability to work in an agile environment where innovation, change and adaptation are part of the everyday.
Additional required skills
- Ability to work under pressure to ensure targets are met.
- Strong organisational and time management skills.
- Embraces uncertainty and is able to create clarity from it.
- Excellent attention to detail
- The ability to build excellent rapport with customers while maintaining a professional manner.
- Adept at working with different teams and collaborating with colleagues across divisions.
**Benefits**
- Family member discount to Valenture Institute
- Remote working
- Voluntary savings programme
- Half-day birthday leave
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