Academic Support Co-ordinator

2 weeks ago

Cape Town, South Africa IIE MSA and IIE Varsity College Full time

**Job Purpose**:
The Academic Support Co-Ordinator is responsible for the day to day administrative management of the campus academic team as well as academic administrative support to the Academic Co-navigator so that the academic team can focus on academic specific outputs in line with organisational goals.

**Duties and Responsibilities**:
Academic Department Administrative Support:

- Responsible for the day-to-day administrative support of the campus Academic department across all Programmes.
- Generates accurate employee lists needed nationally for campus teams, module merges and internal moderation.
- Collaborates with other members of the Academic team (and other departments where applicable) to prepare for, and meet the requirements of the campus PULSE and Groups Internal Audits.
- Provides academic and administrative support during the campus registration period, including calling for student retention initiatives.
- Supports the Head: Academic with the Student Evaluation of Teaching (SETS) requirements.
- Attends the Academic department meetings and records minutes at these meetings when required.
- Assists with student disciplinary hearings as and when required. Acts as the Investigating Officer on student code of conduct issues, gathers information, prepares a report for campus management.
- Meets project deadlines as determined by the National office and/or the Head: Academic.

Independent Contractor (Lecturer) Administration Management:

- Responsible for the day-to-day administrative management of the campus Lecturing (Independent Contractor) team.
- Supports the Head: Academic in managing the Lecturers queries and addresses or directs their queries timeously and accurately.
- Monitors the lecturer's administrative performance, for example: the timeous submission of timesheets and documentation aligned with audit requirements and company policy.
- Prepares provisional timetables based on Head: Academic guidelines. Timetables are reviewed and approved by Head: Academic, thereafter finalising the timetables to hand over to the Operations team.
- Liaises with appointed student tutors to develop and maintain their timetables.
- Provides APS training and support to new lecturers and tutors.
- Manages and notifies the relevant lecturers of any changes that may affect their designated programmes.
- Collaborates with the relevant parties (Head: Academic, Programme Managers and HR to advertise campus vacancies.
- Applies for Academic (Classification of Educational Subject Matter: CESM) approval on the HR & Payroll System to determine what module/s each Independent Contractor is approved to lecture on, and ensures that approvals are awarded by the Central Academic Team (CAT) prior to giving HR the details to draw up the relevant Independent Contractor Agreements and related Annexures.
- Collaborates with HR on the Independent Contractor appointment process to ensure that the process is streamlined and all audit and policy/process requirements are met prior to any Independent Contractor Agreements being issued or work being offered or carried out.
- Provides HR with the relevant lecturing schedules needed to complete the Independent Contractor Agreements and associated Annexures.
- First level approver for the Lecturer timesheet approval process on the HR & Payroll system.
- Completion of SITS and Academic tracker from word documents supplied by Head: Academic.
- Works with the Academic Department in driving Independent Contractor evaluations.
- Liaises with other campuses on marking requests and and updating the invoice request sheet.

Campus Synergy & General:

- Assists the Academic department with the co-ordination of academic workshops when required.
- Manage registered student events on campus with the assistance of the campus marketing coordinator. Events may include, but are not limited to: Advisory Council Meetings, Fresh Cream, Agency / Industry days,, SLB / Student Forums, SLB student social events, Trailblazers, Midas touch / Vega talks, Portfolio Night, Brand Challenge, Brand Activation, Studio Week, Game/Design/Business Jams, Design, Graduation, Showcase, Navigator Workshops and others.
- Collaborates with all relevant departments on campus to facilitate optimal performance within the portfolio or scope of duties.

**Competencies Required**:

- Advanced administrative and organisational skills
- Computer and system proficiency
- Problem solving skills
- Advanced Communication
- Time management & prioritisation skills
- Best suited to a friendly, organised and methodical person who works accurately and is able to handle pressure

**Minimum Qualification Requirements**:

- Minimum of a National Diploma/Advanced Certificate (NQF Level 6).
- Advanced Diploma or Degree (NQF Level 7) advantageous.

**Minimum Work Experience Requirements**:

- Minimum of two years administrative experience, ideally within a tertiary academic environment.

**Working Conditions**:

- Campus Environment
- Must be a

  • Academic Support Co-ordinator

    4 weeks ago

    Cape Town, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Head: Academic **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Academic Support Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa IIE MSA and IIE Varsity College Full time

    Job Purpose:The Academic Support Co-Ordinator is responsible for the day to day administrative management of the campus academic team as well as academic administrative support to the Academic Co-navigator so that the academic team can focus on academic specific outputs in line with organisational goals.Duties and Responsibilities:Academic Department...

  • Senior Results Co-ordinator

    2 weeks ago

    Cape Town, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Head: Academic Operations Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Planning and Scheduling Co-ordinator

    4 weeks ago

    Cape Town, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Head: Academic Operations **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Head: Academic

    3 weeks ago

    Cape Town, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Campus Head **Vega School** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications...

  • Academic Administrator Online

    2 months ago

    Cape Town, Western Cape, South Africa Jobking Full time

    Job DescriptionA Private Education provider is seeking to employ an Academic Administrator for their campus in Cape Town.Roles and Responsibilities:Maintenance and update of academic data and records:Keep all course material currentMaintain and update student record cardsControl and update class registersUpdate knowledge base of institutes, professional...

  • Technical Support Co-ordin

    2 weeks ago

    Cape Town, Western Cape, South Africa Zeal HR Full time

    Role Overview: Technical Support Co-ordinatorJob Overview: The IT Support Co-ordinator is responsible for providing technical support to end-users, maintaining IT systems and infrastructure, and ensuring efficient operation of the helpdesk. This role involves troubleshooting hardware and software issues, managing user accounts, and coordinating with IT teams...

  • Planning and Scheduling Co-ordinator

    3 weeks ago

    Cape Town, South Africa Varsity College Full time

    Direct Reporting Line: Head: Academic Operations Varsity College  is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Technical Support Co-ordin

    2 months ago

    City of Cape Town, Western Cape, South Africa Zeal HR Full time

    **Role Overview: Technical Support Co-ordinator** **Job Overview**: The IT Support Co-ordinator is responsible for providing technical support to end-users, maintaining IT systems and infrastructure, and ensuring efficient operation of the helpdesk. This role involves troubleshooting hardware and software issues, managing user accounts, and coordinating...

  • Dental Treatment Co-ordinator

    3 weeks ago

    Cape Town, South Africa iMedrecruit Full time

    **Dental Treatment Co-ordinator, Southern Suburbs, Cape Town** An Orthodontic practice in the Southern Suburbs is looking for a treatment co-ordinator. Roles and Responsibilities: - Conducting initial patient consultations to determine medical history, current health status and treatment needs - Develop treatment plans based on the above - Co-ordinating...

  • Dental Treatment Co-ordinator

    3 weeks ago

    Cape Town, South Africa iMedrecruit Full time

    About the job Dental Treatment Co-ordinator An Orthodontic practice in the Southern Suburbs is looking for a treatment co-ordinator. Roles and Responsibilities: - Conducting initial patient consultations to determine medical history, current health status and treatment needs - Develop treatment plans based on the above - Co-ordinating treatment services...

  • Tenders Co-ordinator

    3 weeks ago

    Cape Town, South Africa Barrett's Recruitment Workhouse Full time

    **TENDERS Co-ordinator** **JOB DESCRIPTION**: As the Tenders Co-ordinator, you will work with our General Tenders Division Manager and will work with a team of least 3 members to coordinate tender responses, but also marketing presentations and sales documents that may be requited from our clients. **KEYS DELIVERABLES**: - Respect of deadline -...

  • Campus Academic Head

    2 weeks ago

    Cape Town, Western Cape, South Africa Edustaff Full time

    Top Tertiary Institution looking for an Academic Head for their campus in STELLENBOSCH.Reporting to HOD - Teaching and LearningRequirements:The successful applicant will meet the following requirements:Minimum of a relevant Master's degree is a pre-requisite, a Doctorate is preferredA minimum of 7 years working experience in the relevant field, which should...

  • Campus Academic Head

    2 weeks ago

    Cape Town, Western Cape, South Africa Edustaff Full time

    SUCCESSFUL APPLICANTS WILL BE CONTACTED WHEN EDUSTAFF RE-OPENS FROM 9TH JANUARY 2023Top Tertiary Institution looking for an Academic Head for their campus in STELLENBOSCH.Reporting to HOD - Teaching and LearningRequirements:The successful applicant will meet the following requirements:Minimum of a relevant Master's degree is a pre-requisite, a Doctorate is...

  • Office Co-Ordinator

    2 months ago

    Cape Town, South Africa RTT Full time

    The role of the Office Co-Ordinator is to be the face of Pingo as the front of office, take ownership for the smooth running of the Cape Town office and assist various departments with administrative tasks. The Office Co-Ordinator is responsible for make all travel bookings in line with business rules and processes. Greet Pingo employees when they first...

  • Office Co-Ordinator

    2 months ago

    Cape Town, South Africa RTT Full time

    The role of the Office Co-Ordinator is to be the face of Pingo as the front of office, take ownership for the smooth running of the Cape Town office and assist various departments with administrative tasks. The Office Co-Ordinator is responsible for make all travel bookings in line with business rules and processes. Greet Pingo employees when they first...

  • Marketing Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Marketing Coordinator Paarden Eiland Cape TownOur retail client in Paarden Eiland Cape Town is looking for a Marketing Co-ordinator / Marketing Assistant with 3 years of marketing experience. The job is that of admin and marketing assistant focusing on the day-to-day tasks of supporting the marketing efforts of the company.Salary R – R 30...

  • Marketing Co-ordinator

    2 weeks ago

    Cape Town, South Africa Beck Family Estates Full time

    Vacancies**:Marketing Coordinator - Steenberg Vineyards **(Based at Steenberg Vineyards) **Marketing coordinator - Graham Beck **(Based at Observatory) Division: Beck Family Estates - Marketing Reports to: Marketing Manager **Job Type**: Permanent **Position summary**: - ______________________________________________ Steenberg Vineyards and Graham...

  • Projects Co-Ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Hrsense (Pty) Ltdfreerecruit Full time

    Administer and co-ordinate the production planning, implementation and results to the allappropriate departments – Sales, Design, Purchasing, Stores, Quality and Production. Ensure time frames are administered per job and communicated to all appropriate departments ona weekly basis. Co-ordinate all Special Projects identified continuously. Ensure that all...

  • Programme Support Administrator

    4 weeks ago

    Cape Town, South Africa The Academic Institute of Excellence (AIE) Full time

    The institute has a job opening for a **Programme Support Administrator **within our **Student Support** department. As the Programme Support Administrator, your primary objective is to provide comprehensive administrative support to the Qualifications Coordinator. This support is crucial in maintaining the academic wellbeing of students and qualifications...