Company Secretary

7 days ago

Parktown, South Africa The Aurum Institute Full time

**Primary Work Objectives and Functions**
- Contribute towards the standards set for corporate governance compliance.
- Optimise quality standards, service levels and desired deliverables within area of responsibility.
- Contribute to the positive image of the Company through promoting good corporate governance, ethics and responsible business practices.
- Provide advice and assistance on all governance matters as required by relevant legislation such as the Companies Act, relevant best practice guides such the King Report.
- Develop, maintain and administer appropriate charters, systems and control.
- Arrangements with a view towards organising and monitoring compliance with company legislation and corporate governance standards.
- Monitor changes in corporate governance legislations and identify new compliance areas on a continuous basis.
- Provide guidance and arrange orientation and training to Executive and Non-Executive directors on their regulatory duties and responsibilities, covering compliance and governance aspects.
- Provide company secretarial services to the Group.
- Reconcile, update, maintain, and safe keep of all relevant corporate documents, records and registers (past and present) including Non-Executive Directors’ information as per best practice.
- Ensure effective meeting protocols are implemented.
- Ensure timely preparation and submission of statutory returns, reports and other filings under relevant company legislation or other requirements.
- Manage Board Committee processes, by providing secretariat services through arranging and attending Board and Committee meetings, managing agendas and action points, taking minutes, drafting resolutions, signing of documents and agreements as and when required.

**_These objectives are achieved through._**
- Keeping Records: Maintain up-to-date Statutory records, registers and internal secretariat schedules.
- Organising Meetings: Organise and take minutes of Board and Board Committee meetings.
- Effective Meetings: Implement effective meeting procedures, maintain meeting attendance schedules and manage Board and Committee meetings in accordance with the Annual Meeting Calendars and Workplans.
- Annual Reports: Assist in the preparation of annual company reports.
- Legal Compliance: Ensure the company is compliant with statutory and regulatory requirements. This includes ensuring compliance with the Companies Act requirements and other relevant Acts and Regulations.
- Company Law: Keep up to date with company law.
- External Laws and Regulations: Keep up to date and comply with Laws and Regulations in other Countries and Regions where the Company operates.
- Corporate Governance: Provide a central source of guidance on corporate governance to the Board and throughout the Company. This includes ensuring sound corporate governance practice.
- Documentation: Ensure company secretariat documentation is in place, recorded, and filed properly.
- Policies: Ensure that appropriate Board and Corporate Governance policies are in place and relevant and are reviewed regularly.
- Evaluations: Develop and oversee Board, Director and Committee evaluation process.
- Financial Statements: Distribute copies of the annual financial statements to relevant parties in terms of Companies Act. Certification in the Company's annual financial statements whether the Company has filed required returns and notices in terms of Companies Act, and whether all such returns and notices appear to be true, correct, and up to date.

**_Education_**
- A Chartered Secretary, LLB or equivalent, or a relevant formal Finance/Administrative qualification ** Advantageous**
- A qualification in Business or Financial Management

**_Experience_**
- At least 3-5 years’ experience in an Organisational Risk/Compliance/Governance-related role
- Have the requisite knowledge of or experience in relevant Laws.
- CIPC compliance knowledge and experience in all company amendments
- Have knowledge of or experience in the NPC environment as well as private companies

**_Attributes_**
- Have the requisite knowledge of or experience in corporate governance principles, legislation, Companies Act and King IV and other associated legislation.
- Should not be a Director of another Company.
- Advanced computer skills

**Closing date: 13 February 2024**

Please note:
Kindly provide current and relevant references for background checks

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