Personal Assistant to the Senior Director DLTE

24 hours ago

Stellenbosch, Western Cape, South Africa Stellenbosch University Full time
Job title : Personal Assistant to the Senior Director DLTEJob Location : Western Cape, StellenboschDeadline : April 13, 2025Quick Recommended Links
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Duties

  • Providing reception and administrative support to the Senior Director and the team, including diary and schedule management;
  • Assisting with the administration of meetings, e.g. agenda, minutes, actions;
  • Assisting with document management, including the drafting, formatting and collation of relevant documentation and presentations;
  • Establishing and maintaining accurate digital databases;
  • Making travel, transport and accommodation arrangements for the Senior Director;
  • Timeous and effective assistance with relevant registrations, e.g. conferences;
  • Timeously liaising with various internal and external service providers to ensure the effective functioning of the office;
  • Independently handling enquiries addressed to the office of the Senior Director;
  • Assisting with financial administration, including purchase orders, SUNFin payments, and reporting;
  • Assisting with logistical arrangements of relevant events and workshops.

Job Requirements   

  • At least an NQF level 6 administration or secretarial qualification, plus five years' relevant experience in administrative support at managerial level;
  • Proven ability to communicate effectively in the multilingual and multicultural environment in English and another official South African language;
  • The ability to liaise with individuals at management and other levels, both within and outside the University;
  • The ability to build and maintain relationships in order to gain support for initiatives and objectives;
  • Proven ability to effectively use office software, e.g. the Microsoft Office suite;
  • Proven financial administration experience;
  • The ability to function under work and time pressure without compromising accuracy and efficiency;
  • Excellent time management skills;
  • The ability to express ideas clearly, concisely and persuasively in writing;
  • Excellent verbal and written communication skills in at least English and one other official South African language;
  • High-level organisational abilities;
  • Demonstrable initiative in the performance of the required tasks.

Recommendation        

  • Relevant experience of working within the higher education environment;
  • Relevant experience of working within a project management environment;
  • Thorough knowledge of Stellenbosch University's administrative and financial systems.
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