Management Assistant

2 weeks ago

Johannesburg, South Africa DHL Full time

**Management Assistant**

Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at DHL Group. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally.

**Global Forwarding Freight - South Africa** has an opening for a **Management Assistant** where you will be providing high-level administrative management support to Country Manager by performing clerical functions such as managing calendars, making travel arrangements, preparing correspondence, arranging conference calls, and scheduling meetings for CM. Preparation of presentation material and provide strong follow-up on main topics with other colleagues. In addition, assist with Marketing and Branding campaigns in line with country requirements. Join us now in connecting people and improving lives.

**In this Management Assistant position**
- You will efficiently manage and organize the Country Manager’s calendars, scheduling appointments, meetings, conferences while optimizing their time and prioritizing time effectively.
- You will coordinate schedules among Executive and Senior Management team.
- You will arrange and facilitate meetings, ensuring all parties can attend.
- You will support SMT in planning and coordinating special projects & events.
- You will represent the Country Manager in various internal and external engagements, exercising sound judgment and decision-making abilities.
- You will prepare and review documents, presentations, board packs and reports with keen attention to detail and accuracy.
- You will handle travel arrangements, accommodation bookings, and itinerary planning for business trips and events.
- You will rearrange schedules to accommodate last-minute changes and emergency cancellations.
- You will maintain confidentiality and handle sensitive information with the utmost discretion.
- You will act as a reliable point of contact for the Country Manager, demonstrating professionalism and excellent communication skills in all interactions.
- You will serve as a liaison between the Country Manager and staff. This includes receiving and screening the CM’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- You will keep the CM advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- You will propose marketing/branding for ZA.
- You will assist with research and writing reports, or independently writing reports on behalf of upper-level management.
- You will analyse data and create reports to deliver to management.
- You will prepare documents for external or internal communications.
- You will attend meetings as directed by Executives’ and take minutes of the meetings as required.

**Now, here’s what we need from you**
- Bachelor’s degree in marketing, Communication, Business Management, or a relevant field
- 5 - 8 years’ experience in business and or office management and support
- 5 -8 years’ experience with financial and customer service principles
- Proven track record of Stakeholder Management and project co-ordination at Executive level

**We offer**:

- Opportunities in a global company where you can contribute your ideas and skills to move towards our shared goals.
- Possible further career development
- Competitive salary

**Why join DHL Global Forwarding?**

Our **TOP EMPLOYER prestigious certification** attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization will be a focus for us and an important part of our DGF Strategy 2025.

We aspire to become the undisputed leader in our industry, **when people think of forwarding; we want them to think DGF **because we have:

- The** largest global network** with more than ~30,000 passionate employees
- The most **efficient processes** and **fastest response times**:

- The **best solutions** and **best customer service**

**Our Vision**:The Logistics Company for the World.

**Our Mission**:Excellence. Simply Delivered.
**Our Purpose**:Connecting People, improving lives.
**Our Values**:Respect & Results
**Our Goals**:Employer, Provider, and Investment of Choice, Living Responsibility
- DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and oth

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