Senior Administrative Officer

3 weeks ago


Gauteng, South Africa MIDSTREAM Full time

**Introduction**

Midstream Electrical Supplies, south of Centurion is looking for a Senior Administrative Officer / Analyst.

This position provides direct support to the Infrastructure Manager as well as administrative services and support to metering, fleet & facilities departments.

**Minimum Requirements**
- Matric / Grade 12
- Knowledge of office management and project tracking systems and procedures
- An applicable qualification will be an advantage
- At least 2 years relevant experience in cross functional teams
- Excel advanced, MS Word & Outlook
- Sage (Preferable Sage 200 Evolution) will be an advantage
- Proficiency in English

**Key competencies**
- Excellent problem-solving ability, and strategic thinking capabilities
- Excellent analytical skills, communication and interpersonal skills
- Excellent organizational and documentation skills
- High degree of accuracy and attention to detail
- Draft of various reports
- Strong planning & prioritization abilities
- Reliable and trustworthy with understanding of the importance of confidentiality
- Self-motivated and hardworking

**Job Specification**
- Management Support_
- Responsible for weekly and monthly billing runs and quality checks
- Control of invoices and Recon of credit card purchases for finance
- Manage “uitreikbriewe”, scan and save on EMS, update incidents and forward to all role players
- Monitor metering stock and place orders on request. Do GRV's and payment instructions to finance
- Monitor repairable stock and budget thereof
- Do quality checks on Overtime jobcards
- Approval of Job Cards in managers absence of both FM and Metering
- Departmental Support_
- Do monthly timesheet/clocking checks
- Weekly/monthly meetings & confirmation of agenda's
- Ordering/managing of stationery on a monthly basis
- Managing weekly stock report
- Doing the 3 months consecutive AMR outstanding report
- Doing a weekly and monthly Tech App reading report for each Billing Run
- Metering Operations (different Estates)_
- Day to day operations for the metering techs_
- Adding new stands on MES NET & Daily updating on MES NET
- Assisting metering team with New Stand Owner & maintenance appointments for applicable Estates
- Do daily follow up completion/quality of AMR Commissioning, AMR confirmations and Reverse Meters b
- add all on EMS
- Ping IP address and update information assisting tech's in field
- Update Sage per incident
- Confirm AMR is online & pulling in readings via EMS
- Confirm that Reverse Meter readings are correct & that there are no increments in off peak periods
- High Usage Inspections, New Stand Owner Inspections_
- Test meter installations, removals and Bi-Weekly Reports_
- Arranging appointment with client & send feedback letter of test meter installation & removals of test meter with electrical department
- Send regular comparison reports to clients
- Managing & arranging of damaged fibre replacements, payments & approval thereof
- Assist with Metering Audits
- **Living the company values of ownership, open communication, respect, integrity and professionalism**_

**Salary**: R27,000.00 per month

Ability to commute/relocate:

- Gauteng, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (matric) (preferred)

**Experience**:

- Senior Administrator: 2 years (preferred)

Application Deadline: 2023/05/17


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