Project Cost Administrator
1 week ago
Job Description
**Reference Number**: 010 0221 (SV)**
Our client is a leading EPCM who require a Project Cost Administrator to join their team. They will be Providing support to the Project Manager and Project Cost Controller to ensure that the project is run well, and is tracked in order to ensure that it is completed on time, within budget, with no unanticipated variances
in costs. Responsible for cost and financial accounting, financial control, and accurate tracking of all aspects of
assigned projects - budgets, actuals, variance analysis, forecasts, cash flow
**Responsibilities**:
**Project planning**:
- Reviewing contracts and understanding all applicable terms.
- Agreement on budget set-up with Project Managers, such as WBS structures; codes.
- Preparing resource assignment, rates, budgeted hours.
- Setting up billing rules.
**Budget control, commitment and order tracking**:
- Monitor commitments (open orders).
- Track contingencies (budgeted, used, available).
- Manage budget changes when required, split between budget shifts, variation orders, scope changes.
**Transaction processing**:
- Ensure accurate project billings in line with contracts.
- Ensure all applicable amounts are charged to the project and recovered when applicable.
- Prepare payment certificates, billing schedules.
- Ensure accurate processing of all types of project costs: prepares, reviews, confirms all transactions on
- project before being submitted to the Project Manager for approval:
- Timecards
- Capital costs
- Disbursements
- Expense claims
**Reconciliations and Reports**:
- Follows up on queries relating to project costing reports, approved by the Project Manager/project engineer as applicable:
- Client PTD report
- Budget v Actual, in both units and values
- Project cost report
- Sub-Contract Commitment Register
**Maintains supporting documentation, ensures accurate accounting and financial reporting on the project**:
- Project trial balances
- Bank reconciliations
- General ledger reconciliations
- VAT reconciliations and submissions
- Reports (internal and external)
- Forecasts
**Cash flow management**:
- Obtains information to support the tracking of cash flow on project
- Monitors accounts receivable, follows up on collections and resolves queries
- Keeps up to date schedules of retentions, guarantees, ensures discounts are managed and claimed, ensures payments are made on time
- Prepares creditors and payments reconciliations
**Forecasts and profitability management**:
- Provides information to assist with variance analysis on actuals, to identify causes/drivers, such as price, quantity, mix, exchange rate variances
- Works with Cost Controller and Project Manager to prepare profitability reports
- Updates forecasts (estimates to complete, estimates at completion) on the system
- Assists the Controller to identify corrective action required.
- Prepares CCS (Cost Control Summary) Reports and provides information to/works with Cost Controller and Project Manager to prepare EAC (Estimate at Completion) Reports for review, approval
**Financial management**:
- Ensures all paperwork is correct to support the Cost Controller to ensure compliance with relevant legislation.
- Understands the contract and assists Project Controller and project Manager to track/ensure compliance with its terms.
- Prepares Reports in multiple currencies, assists with tracking exchange rates (controlling, accounting and reporting).
**Requirements**:Qualification and Skill**_
- **
- 5 years’ experience in an appropriate role and industry, such as engineering or mining
- Diploma or certification in relevant field, such as bookkeeping, costing administration or extensive relevant work experience
- Experience with both LSTK and EPCM projects
- Exposure to projects outside South Africa
- Has worked in multiple currency environments
- Internal controls - understands the concept and applies sound methods
- Microsoft Office skills (such as Outlook, Excel, Word, PowerPoint)
- Sound understanding of Microsoft Dynamics, otherwise similar such as Oracle, Syspro
**Benefits and Contractual information**:
- Permanent position
- Urgent position
**Simone Verdoodt**
**Recruitment Consultant**
**CA Mining**
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