Property Project Coordinator
2 weeks ago
With the humble beginnings of a single store in Johannesburg CBD opened by Anthony and David Spitz in 1968, **SPITZ** has grown from strength-to-strength to become synonymous with the excellence of the exclusive international brands it offers in store.
An exciting opportunity exists for a **Project Administrator **at **SPITZ** in Bryanston, Johannesburg. The purpose of the role is to assist the Project Managers with the following: Preparation of budgets, cost management and final accounts. Contractor management in terms of HSE, contractor appointments and distribution of information. Individual store programming of works and overall project program management. Ensure that all design information is kept up to date and distributed to all parties, filling management of project files.
The Project Administrator will assist the Facilities Coordinator with contractual and adhoc store maintenance and small project management requirements.
**Line Manager**: Projects and Store Development Executive
**Number of Direct Reports**: 0
**Job Specification**:
**Key Performance Areas**:
- ** To ensure budget preparations is completed according to business needs**
- Obtaining quotes from contractors and suppliers
- Compile Budget Cost Documents from Quotes provided by service providers
- Update budget cost summary and final account documentation
- Compare quotes received to BOQ’s and get sign off from authorized delegation of authority (limits)
- ** To ensure project programs are updated**
- Update individual project programs
- Update overall project program
- ** To ensure effective cost management processes are in place**
- Reconciliation of PO’s, invoicing and payments, noting reasons for over/under spend
- Loading vendors as required, ensure all correct documentation T&C’s and Vendor docs are in place
- Call for and receive Invoices and collate in respect of final project costs
- Compile final project costs schedule including all extras and variations for sign off
- Ensure compliance with Group Procurement principles
- Interrogate market related costs
- Identify potential risks timeously and bring to managers attention
- ** To ensure contractual maintenance call logs are maintained as per the original company specification**
- Timeous completion of Contractual call logs
- Ensure weekly call log report submitted to business of all outstanding call logs
- Overseeing Adhoc maintenance service providers to ensure store functionality and quality of workmanship to company standard
- Ensure 3 quotes are received and costs are compared to our internal market related average pricing prior to appointing a service provider
- Submit an annual maintenance plan to ensure all stores are inspected annually
- Ensure annual capex replacement budget is completed
- Ensure annual operating cost maintenance budget is completed
**Minimum Requirements**:
**Experience**:
- 2 - 3 years of Projects Administration experience
- Project Administration Experience in the Property or Construction industry ideal
**Qualifications**:
- Matric / Grade 12
**Additional Requirements**:
- Excel (Vlook Up, Pivots, Formulas)
- SAP
**Competencies**:
- Attention to Detail
- Planning and Organising
- Meeting Deadlines
- Documenting Facts
- Working Together
- Building Relationships
- Continuously Improving
- Making an Impression
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