Accounts Payable Clerk

2 weeks ago

Stellenbosch, South Africa HR Talent Partner Full time

**Job Overview**:
**Date Posted**: Posted 1 hour ago-
**Location**: Stellenbosch, Western Cape-
**Job Title**: Accounts Payable Clerk-
**Salary**: R25,000-
**Education Level**: Certificate-
**Job Level**: Intermediate-
**Minimum Experience**: 3 - 5 Years**Accounts Payable Clerk job vacancy in Stellenbosch.**:
A very well-established wine distribution company is looking for an ‘Accounts Payable Clerk” to join
their team on a full-time permanent basis in Stellenbosch.

internal career advancement opportunities.

**Position Requirements**:

- Matric (NQF level 4) with accountancy and mathematics
- Tertiary diploma / degree (advantageous)
- Basic accounting knowledge and experience
- Prior creditors / accounting experience (minimum of 5 years)
- Syspro experience (advantageous)
- Foreign Payments experience (advantageous)
- Advanced Computer Literacy (e.g. able to create & edit MS Excel spreadsheet using formulae;
typing & editing of MS Word documents)
- A strong team-oriented mind set (displays empathy and actively supports other team members
when under pressure)
- Ability to work independently whilst also building team morale
- Excellent communication skills and ability to build and sustain positive relationships with all
stakeholders including suppliers and colleagues
- Ability to work under pressure and deliver high quality work within the required deadline
- Proficient time management skills
- Analytical and problem-solving skills
- Solutions orientated
- Prioritizing, accurately assess the relative importance of objectives, activities and events in
relation to organizational goals
- Regular, timely feedback to Management

**Position Responsibilities**:

- Preparation of Credit Applications.
- Vendor creation and or amendments.
- Ensure vendor information is up to date in A/P module.
- Processing of vendors’ invoices
- Check relevant authorizations on purchase orders and Invoices, check for accuracy and
compliance with internal and regulatory requirements.
- Any concern on an invoice should be immediately brought to the attention of management.
- Matching purchase orders with goods receive notes (GRN’s) and invoices.
- Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices.
- The detailed payment run report from the accounting system is formally reconciled with the
approved invoices and their purchase orders and submitted to bank signatories for supervision
before authorizing the payment run.
- Ensure invoices processed in the A/P ledger are coded with appropriate supplier and general
ledger account codes.
- Reconciling vendor statements to payment remittance and accounting ledger and follow-up for
any missing invoices / credit notes.
- Payment execution & Remittance advices.
- Resolving queries.
- Maximizing settlement discounts and negotiate settlement terms in favour of / in line with the
company’s requirements.
- Monitor the supplier age analysis and to ensure the accounts stay up to date.
- Liaising with operations, procurement, department heads and suppliers.
- Ensure all work is accurate.
- Manage and monitor the filing system i.e. recons, invoices, payments.
- Ad hoc duties as required.
- Respond to change in the Departmental Function as required by the company

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