Administrator: Shipping

2 weeks ago


Midrand, South Africa Mustek Full time

**Purpose**:
Arrange cargo collections from various origins and issue shipping orders for air and sea freight respectively. Collate pre-alert paperwork for clearing and update ETA. Generate clearing instructions as well as pre-check the agent bill of entry before customs release. Arrange collection from the airline within the free period to avoid incurring storage. Make sure the transporter uplift containers at the port within 3 days of vessel discharge and turn-in the empty in time to avoid demurrage. Ensure billing accuracy as per the Mustek broker rate structure, request Credit Notes re incorrect invoicing. Cost products and QC the Clerk as well as the Intern's work. Process Insurance Claims on missing or pilfered cargo.

**Responsibilities**:

- Arrange collection from suppliers when cargo is ready.
- Issue clearing Customs Entries as per the Tariff library or classification from Import Manager.
- Using product library to ensure the Bill of entry is 100% correct.
- Issue collection instructions to Transporters on air and sea freight respectively.
- Costing the shipments accurately and on time.
- Continually optimise operations within the department i.e. collections, costing etc.
- Make sure the agent billing is correct as per the rate structure.
- Cross departmental communication regarding status of shipments.
- Drive inbound logistics efficiencies.
- Manage demurrage as airline storage (cost conscious).
- Attend embargoes to ensure zero penalties.
- Ad hoc administration functions.

**Qualification and Experience**:
Matric

National diploma or degree in Supply Chain Management, Logistics, International Relations or Trade

3 - 5 years in Controller or Administrative role (High-Tech, Automotive or Freight Forwarding), responsibilities amongst them being Import or Export Management, Forwarding management

**Skills and Knowledge**:

- Product classification and customs rate of duty Flight Schedules
- Customs Clearing Instructions, Customs Release Letters (LOA), Insurance Claims in case of Losses, Shipping Orders, Special instructions or motivation to Customs for Embargo releases on detained cargo
- INCOTERMS, NRCS safety & Energy requirements, Guidelines on Transfer pricing between related parties, Import or Export procedures
- Verbal and written communication skills
- People and customer management skills
- Conflict management skills
- Networking skills
- Communication skills
- Evaluative skills
- Customer relations skills Numerical skills
- Information processing skills
- Problem solving/analytic skills
- Administration skills (e.g., Microsoft Office)
- Relationship building skills
- Influencing/persuasion skills negotiation skills
- Organizational skills
- Attentiveness
- Deductive reasoning skills
- Comprehension skills
- Creative skills/idea generation skills



  • Midrand, Gauteng, South Africa Mustek Full time

    Purpose:Arrange cargo collections from various origins and issue shipping orders for air and sea freight respectively. Collate pre-alert paperwork for clearing and update ETA. Generate clearing instructions as well as pre-check the agent bill of entry before customs release. Arrange collection from the airline within the free period to avoid incurring...

  • Shipping Coordinator

    2 weeks ago


    Midrand, Gauteng, South Africa Firmenich Full time

    Location: Midrand, South AfricaKey Responsibilities:Monitoring reports to plan and execute outbound activities.Run VL10 on a regular basis to plan for deliveriesCreate OBDs and shipments according to GI datesPlan deliveries by liaising with transportersPGI all shipments dispatched on a daily basis.Manage all transport related non conformancesMaintain...


  • Midrand, South Africa Rectron Full time

    Responsible for managing various administrative tasks related to operations and finance, including vendor reporting, support claiming, updating estimated time of arrivals (ETA), and shipping reports. This role requires strong communication skills, proficiency in data management, and the ability to collaborate effectively with internal teams and external...


  • Midrand, South Africa RJPersonnel Full time

    2years - Petty Cash. - Staff Clocking. - Office maintenance and IT Liaison - contacting contractors and making sure office is in top shape. - Assist with social media giveaways administration and contacting of winners. - General Social Media Administration. - Point of contact between business in-house shipping warehouse. - Liaising with staff and suppliers...


  • Midrand, Gauteng, South Africa Rectron Full time

    Responsible for managing various administrative tasks related to operations and finance, including vendor reporting, support claiming, updating estimated time of arrivals (ETA), and shipping reports. This role requires strong communication skills, proficiency in data management, and the ability to collaborate effectively with internal teams and external...


  • Midrand, Gauteng, South Africa RJPersonnel Full time

    2years Petty Cash. Staff Clocking. Office maintenance and IT Liaison contacting contractors and making sure office is in top shape. Assist with social media giveaways administration and contacting of winners. General Social Media Administration. Point of contact between business inhouse shipping warehouse. Liaising with staff and suppliers for stationery....


  • Midrand, South Africa Dante Personnel Full time

    Gauteng, Midrand - (Market related) My client based in Kyalami is looking for a Spares Contract Administrator to join their dynamic team **Minimum requirements**: - Matric - Minimum 5 years working experience preferably with previous exposure to a sales office/ mining industry and contract management - Ensure accurate capturing of information on Contrax...


  • Midrand, South Africa Afrirent Auto Full time

    Duties will include, but is not limited to: - Provide administrative support to the marketing team, including scheduling meetings, managing calendars, and handling correspondence. - Assist with social media management, including posting content, monitoring engagement, and responding to inquiries - Assist in the coordination of marketing projects and...


  • Midrand, South Africa Mustek Full time

    **Job Purpose**: The Administrative Assistant’s role is to provide support to the Product Manager(s) and Specialists from an administrative perspective. This individual will also interact with the sales teams by providing a degree of insight and advice pertaining to the products, therefore a certain degree of product-specific and technical knowledge is...


  • Midrand, South Africa Smith Garb & Associates Full time

    Successful incumbent will have a completed B.Com (Accounting / Logistics) coupled with 5 years experience in a Sales Administration role within the Engineering / Mining or Logistics Industry (essential). A strong flair for Accounting is essential for the purpose of doing quotations, taking into account currency conversions on freight costs and prices, as...


  • Midrand, South Africa Adzuna ZA B C2 Full time

    Successful incumbent will have a completed B.Com (Accounting / Logistics) coupled with 5 years experience in a Sales Administration role within the Engineering / Mining or Logistics Industry (essential). A strong flair for Accounting is essential for the purpose of doing quotations, taking into account currency conversions on freight costs and prices, as...


  • Midrand, Gauteng, South Africa Smith Garb & Associates Full time

    Successful incumbent will have a completed B.Com (Accounting / Logistics) coupled with 5 years experience in a Sales Administration role within the Engineering / Mining or Logistics Industry (essential). A strong flair for Accounting is essential for the purpose of doing quotations, taking into account currency conversions on freight costs and prices, as...


  • Midrand, Gauteng, South Africa StaffCentral Consulting Full time

    Job Duties/Responsibilities will include:Oversee all data generated, monitor server transaction speeds, and look for any service degradation in speeds due to SQL fragmentation or lack on maintenanceOversee all SQL instances and databasesEnsure all databases of the same platform is up to data and the sameEnsure data is accurate and integrity is maintained...


  • Midrand, South Africa Fidelity Services Group Full time

    **Vacancy**: Commercial ERB Administrative Manager **Region**: Midrand - Commercial **Reporting to**:Commercial Executive **Overall purpose of the job**: Holistically support to Commercial Teams in all finance and administrative requirements. **Duties & Responsibilities**: - Processing of all requests and/or orders/stock - Administration of stock -...


  • Midrand, Gauteng, South Africa Afrirent Auto Full time

    Duties will include, but is not limited to:Provide administrative support to the marketing team, including scheduling meetings, managing calendars, and handling correspondence. Assist with social media management, including posting content, monitoring engagement, and responding to inquiries Assist in the coordination of marketing projects and campaigns,...


  • Midrand, Gauteng, South Africa Dante Personnel Full time

    Gauteng, Midrand- (Market related)My client based in Kyalami is looking for a Spares Contract Administrator to join their dynamic teamMinimum requirements: Matric Minimum 5 years working experience preferably with previous exposure to a sales office/ mining industry and contract management Ensure accurate capturing of information on Contrax system Must be...


  • Midrand, Gauteng, South Africa Mustek Full time

    Job Purpose:The Administrative Assistant's role is to provide support to the Product Manager(s) and Specialists from an administrative perspective. This individual will also interact with the sales teams by providing a degree of insight and advice pertaining to the products, therefore a certain degree of product-specific and technical knowledge is also...

  • Snr SAP Administrator

    3 months ago


    Midrand, South Africa Fidelity Services Group Full time

    **SENIOR SAP ADMINISTRATOR** Purpose of the position: The overall purpose is to ensure that key customers are invoiced on time and accurately and all subcontractor invoices are receipted timeously. **Minimum Requirements**: - Minimum Matric Certificate - Bookkeeping qualification - SAP experience essential - Computer Literate - Advanced Excel...

  • Clerk: Courier

    3 weeks ago


    Midrand, South Africa Mustek Full time

    **Purpose**: The Clerk is responsible for routing the correct orders / shipment to the correct third-party contractor in a timeous and efficient manner. To tend to complaints/issues, reporting damages or losses, processing waybills for branches and customers and generation of manifests. **Responsibilities**: - Report any damaged cargo or losses immediately...


  • Midrand, South Africa Holler Trade cc Full time

    Company Description Holler Trade CC was established in 1990 as an export trading house offering sourcing, procurement and logistics into Africa. Our head office is in Midrand, Johannesburg, South Africa. We have offices in Lusaka, Zambia and representation in Botswana and Zimbabwe. We have been trading with other countries such as Angola, Mozambique,...