Receptionist Office Manager
2 weeks ago
Requirements/Skills
**Requirements**:
Female.
Well-groomed front-line person.
Minimum 5 years experience as a receptionist/admin person.
Preferred experience within financial/corporate sector/architectural practice/engineering.
Strong verbal and written communication skills.
Literate
- Microsoft PowerPoint, Word, Excel.
Well-organized.
Superior problem-solving skills.
Ability to take initiative.
Great growth opportunity.
Key Tasks
**General Reception/Office Manager/PA**:
Responsible for the switchboard, i.e. answering calls professionally.
Welcoming guests professionally and ensuring the guests are being attended to timeously.
Ensuring a professional environment is always maintained at the reception area.
Booking of boardrooms for meetings.
Liaison with service providers and suppliers to the business.
Managing petty-cash and purchase of specified consumables.
Internal office communication.
Travel arrangements and bookings.
Processing claims and payment requisitions.
Making payments on business online.
Assisting all staff with general admin i.e. filing, shredding of documents.
Processing and filing of leave forms from all staff.
Managing cleaning staff.
Ensuring the office is always neat and clean, including the toilets.
Assisting at staff functions.
**PA**:
Organisation and co-ordination of diaries.
Minute taking.
Typing, filing, organisation and communication as required by staff.
Assisting with presentations.
Handling confidential documentation.
Assistance with any required research.
Data capturing on excel.
Capturing invoices on MDA.
Assisting with marketing/exhibitions bookings at malls.
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