Administration Officer
1 week ago
**General Administrative Functions**
- Assist Management and the Department in managing the diary, coordinate and schedule department meetings and events using the organization's electronic tools.
- Prepare departmental documents and reports.
- Collate information for reports preparation.
- Package documentation required for meetings and other departmental engagements.
- Circulate required information and documentation throughout the department and keep accurate record thereof.
- Develop and maintain a proper filling system to ensure accurate retrieval of information as and when required.
- Screen, classify and record documents for easy access and tracking.
- Coordinate functions and meetings for the department.
- Provide administrative support with meetings and other departmental functions.
- Prepare and circulate minutes for departmental meetings.
- Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts.
- Coordinate budget preparation and reporting on expenditure.
- Process operation manuals and amendments.
- Arrange domestic and international travel by organizing submission approval, allowances, and all travel related logistics.
**Office and Stakeholder Management**
- Manage the control of all consumables and liaise with the Procurement Department regarding stock.
- Organize requests for assets, their delivery, allocation and management for the department.
- Track and monitor progress on projects and prepare reports thereon.
- Ensure appropriate communication with SACAA and with external clients.
- Promptly deal with telephonic, mailed enquiries or personal interactions.
**Education**
- **Minimum**
Grade 12, with a certificate in Office Administration as an advantage
**Ideal**
Diploma in Office Administration/Secretary or Office Management
**Experience**
1-3 Years in Office Administration or Secretary
**Closing date: 31 July 2023
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