Office Administrator and Manager
2 days ago
**Job Duties/Responsibilities will include**:
Manage office operations alongside the Executive Director and ensures efficient and effective general day to day office administration services
Understand company procedures and processes and operate them to the required standard
Upkeep of the office premises, ensuring maintenance, repairs and cleaning are carried out effectively and timely.
Ensuring client’s focus within all areas of operational activities, and that effective relationships are maintained with key client contacts
Liaising with and supervising internal junior personnel (front office receptionist/office clerk, drivers, and office cleaner) on various office functions
Develop and maintain effective computerized filing on the Lonsa icloud system backed by a paper
- based filing system to meet the needs of the group of companies
Act on senior management instructions and staff requests in a professional and timely manner
Provide any ad-hoc support to all the senior staff including document management and production
Arranging and coordinating meetings and minute taking in Board meetings if and required.
Coordinate staff meetings, take and disseminate meeting notes.
Provide support to all departments, by gathering, and sharing required information to the relevant teams
Follow up on deliverables and projects performance as assigned from time to time and reporting on all issues to the Executive Director
Mention proactively any failure of the roadmap and timelines agreed to the Executive Director
Overseeing any new building or facilities projects in conjunction with the Executive Director
Assisting the Managing Director of the properties division with any other duties as required from time to time in conjunction with the Executive Director
Making any necessary and agreed updates to the company’s website
Performing any other ad-hoc duties as assigned from time to time.
Grade 12
Relevant Degree / Diploma
At least 5 years proven working experience in office administration and management
Understands the processes required to successfully implement office solutions
Experience in a fully professional organization
Excellent client-facing and internal communication skills and ability to work with other staff members as a team
Excellent written and verbal communication skills
Solid organizational skills including attention to detail and multitasking skills
Strong working knowledge of Microsoft Office (including Excel, Word, and PowerPoint)
Leadership skills and the ability to ‘make things happen’
Ability to problem solve
Adaptable and reliable
Ability to balance and ensure goals are in alignment with the company's direction
Effectively optimize company opportunities through all reasonable means
Develop impeccable working knowledge of the business and it’s aims
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