Office Administrator and Manager

2 days ago


Cape Town, South Africa StaffCentral Consulting Full time

**Job Duties/Responsibilities will include**:
Manage office operations alongside the Executive Director and ensures efficient and effective general day to day office administration services

Understand company procedures and processes and operate them to the required standard

Upkeep of the office premises, ensuring maintenance, repairs and cleaning are carried out effectively and timely.

Ensuring client’s focus within all areas of operational activities, and that effective relationships are maintained with key client contacts

Liaising with and supervising internal junior personnel (front office receptionist/office clerk, drivers, and office cleaner) on various office functions

Develop and maintain effective computerized filing on the Lonsa icloud system backed by a paper
- based filing system to meet the needs of the group of companies

Act on senior management instructions and staff requests in a professional and timely manner

Provide any ad-hoc support to all the senior staff including document management and production

Arranging and coordinating meetings and minute taking in Board meetings if and required.

Coordinate staff meetings, take and disseminate meeting notes.

Provide support to all departments, by gathering, and sharing required information to the relevant teams

Follow up on deliverables and projects performance as assigned from time to time and reporting on all issues to the Executive Director

Mention proactively any failure of the roadmap and timelines agreed to the Executive Director

Overseeing any new building or facilities projects in conjunction with the Executive Director

Assisting the Managing Director of the properties division with any other duties as required from time to time in conjunction with the Executive Director

Making any necessary and agreed updates to the company’s website

Performing any other ad-hoc duties as assigned from time to time.

Grade 12

Relevant Degree / Diploma

At least 5 years proven working experience in office administration and management

Understands the processes required to successfully implement office solutions

Experience in a fully professional organization

Excellent client-facing and internal communication skills and ability to work with other staff members as a team

Excellent written and verbal communication skills

Solid organizational skills including attention to detail and multitasking skills

Strong working knowledge of Microsoft Office (including Excel, Word, and PowerPoint)

Leadership skills and the ability to ‘make things happen’

Ability to problem solve

Adaptable and reliable

Ability to balance and ensure goals are in alignment with the company's direction

Effectively optimize company opportunities through all reasonable means

Develop impeccable working knowledge of the business and it’s aims



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