Debtors Clerk

7 months ago

Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 71244

**Job Type**
- Permanent

**Job Title**
- Debtors Clerk

**Computer Skills**
- Google Suite,MS Office,Oracle,Xero

**Industry**

**City**
- Johannesburg (Incl. Northern Suburbs)

**Province**
- Gauteng
- Job Function:
- The Debtors Clerk is responsible for managing and maintaining accurate records of the company's accounts receivable and ensuring timely collection of outstanding payments. You will play a critical role in the financial health of the organization by effectively managing customer accounts, resolving payment issues, and maintaining positive relationships with clients.- Role Profile:
- Invoicing and Billing: Generate and distribute accurate and timely invoices to customers based on sales orders or contracts. Ensure invoices are complete, correctly priced, and properly documented with relevant supporting information.- Accounts Receivable Management: Maintain up-to-date and accurate records of accounts receivable. Monitor and track outstanding customer balances and follow up on overdue payments. Regularly reconcile customer accounts to resolve discrepancies and identify potential issues.-
- Customer Relationship Management: Build and maintain positive relationships with customers to facilitate timely payments. Address customer queries, provide account statements, and handle any issues or concerns related to billing and payment.- Reporting and Analysis: Prepare and analyse accounts receivable reports, including aging reports, collection forecasts, and bad debt provisions. Provide regular updates to management on outstanding balances, payment trends, and customer delinquency.- Documentation and Recordkeeping: Ensure accurate and organised documentation of customer transactions, payment histories, and communication records. Maintain proper filing systems for easy retrieval of information.- Process Improvement: Identify opportunities to streamline and enhance the debt collection process. Propose and implement improvements to optimise efficiency, reduce outstanding balances, and minimise bad debts.-
**Inherent Requirements**
- Skills and experience required.- Matric and Certification/diploma in accounting, finance, or related field is preferred.- Proven work experience as a debtors clerk, accounts receivable clerk, or similar role.- Strong numerical and analytical skills with attention to detail.- Excellent communication and interpersonal skills, both written and verbal.-
- Knowledge of accounting principles and understanding of accounts receivable processes.- Familiarity with credit control procedures, collection techniques, and legal requirements.- Ability to prioritize tasks, meet deadlines, and work independently.- Problem-solving mindset with the ability to resolve conflicts and negotiate payment terms.- Integrity and professionalism in handling sensitive financial information.- Behavioural:
- Thinking - The ability to understand and analyse problems and find solutions.- Problem-solving - The ability to think creatively and work collaboratively with teams to solve business challenges.- Good listener & communicator - requirement gathering is a key part of the role so the ability to ask the right questions and correctly understand the information received is essential.- Teamwork - the ability to collaborate and work as part of a team- Confident presenter - the ability to present findings and recommendations to senior leaders and to manage stakeholder meetings.- Technical Competencies: MS Office, Google Suite, XERO, Oracle**What Qualification**
- Matric

**Minimum Qualification**
- Matric

**Status**
- Available

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