IT Administrative Coordinator

2 months ago

Cape Town, South Africa Hungry Lion Fast Foods (Pty) Ltd Full time

WHO WE ARE

Operating in multiple African countries, with over 200 restaurants, Hungry Lion strives to provide high-quality products at affordable prices in a modern fast-food environment. We are a young, fun, dynamic and growing company full of opportunities with little to no corporate politics. Our mandate is to enlist smart, creative and hard-working people who are prepared for a challenge and want to be part of building something great.

THE OPPORTUNITY

The IT Administrative Coordinator will be responsible for managing and coordinating all administrative tasks within the IT department. This includes overseeing project administration, asset management, purchase order requests, maintaining accurate documentation, and generating reports to support decision-making. The role ensures that all IT-related processes run smoothly by maintaining organized records and facilitating communication between departments and vendors.

**KEY RESPONSIBILITIES**:

- Project Administration:

- Assist in coordinating IT project activities and schedules.
- Track project progress, deadlines, and deliverables.
- Ensure proper documentation and record-keeping for all ongoing and completed projects.
- Asset Management:

- Maintain an up-to-date inventory of all IT assets, including hardware and software.
- Track asset movement, allocation, and lifecycle (procurement, deployment, maintenance, disposal).
- Ensure accurate and timely reporting on asset utilization, availability, and performance.
- Coordinate asset tagging, cataloging, and proper storage procedures.
- Purchase Order (PO) Management:

- Manage and process purchase order requests from IT vendors and suppliers.
- Liaise with the procurement team to ensure timely processing of POs.
- Track the status of PO approvals and maintain a record of vendor quotations, deliveries, and invoices.
- Collaborate with vendors to address any discrepancies or issues related to POs or delivery.
- Documentation and Record Keeping:

- Maintain and organise IT documentation, including technical manuals, operational procedures, and policy documents.
- Ensure all IT records are accurate, up-to-date, and easily accessible.
- Develop and maintain a central repository for all IT-related documents.
- Ensure compliance with data retention and confidentiality policies.
- Report Generation:

- Prepare and generate periodic reports on project progress, asset management, and purchase order activities.
- Analyse data to identify trends, bottlenecks, and areas for improvement.
- Develop ad-hoc reports as requested by IT management or other stakeholders.
- Ensure timely submission and presentation of all reports.
- General Administrative Support:

- Provide general administrative support to the IT team, such as scheduling meetings, organising agendas, and coordinating internal OPS communications.
- Assist in maintaining IT service request platforms (e.g., Fresh Service).
- Help coordinate vendor and supplier relationships for IT services and hardware.

**QUALIFICATIONS AND SKILLS**:

- Education:

- Diploma in Office Administration, Information Technology, or a related field.
- IT certifications or relevant administrative certifications will be advantageous.
- Experience:

- 3+ years of experience in an administrative role within the IT or technology sector.
- Familiarity with IT-related documentation, purchase order workflows, and vendor management.
- Skills:

- Strong organisational and multitasking skills.
- High proficiency in Google Sheets (Sheets, Docs, Slides) and reporting tools.
- Experience with service desk platforms (e.g., Fresh Service) is an advantage.
- Excellent communication skills, both written and verbal.
- Analytical and problem-solving abilities.
- Attention to detail and ability to work in a fast-paced environment.
- Personal Attributes:

- Proactive and self-driven.
- Strong attention to detail.
- Excellent time management and prioritisation skills.
- Ability to work independently and as part of a team.
- Strong interpersonal skills for liaising with cross-functional teams and external vendors.
- Key Performance Indicators (KPIs):

- Timely and accurate reporting on projects, assets, and purchase orders.
- Effective coordination and administration of IT projects and assets.
- Maintenance of up-to-date, accurate documentation.
- Timely and efficient processing of purchase order requests.

**NOTE**:

- Willingness to work outside of working hours as and when required.

4Ap3NyBwpU

  • Administration Coordinator

    1 month ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    **Job Title:** Administration CoordinatorWe are seeking an experienced Administration Coordinator to join our team at Persona Staff.**Estimated Salary:** R450,000 - R550,000 per annum**Company Overview:Peraona Staff is a dynamic and growing company that values efficiency and effectiveness in all aspects of our operations. As an Administration Coordinator,...

  • Administrative Coordinator

    1 month ago

    Cape Town, Western Cape, South Africa SA Metal Full time

    Job Title: Administrative CoordinatorCompany Overview: SA Steelworks is a leading manufacturer in the steel industry, seeking an experienced Administrative Coordinator to provide administrative support to our head office.Responsibilities:• Manage switchboard operations and coordinate office activities• Operate and maintain office systems and equipment•...

  • Administrative Coordinator

    2 months ago

    Cape Town, Western Cape, South Africa Guardian Recruiting (Pty) Ltd Full time

    Job Title: Administrative CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our office, including reception, employee enquiries, and general administration.Key Responsibilities:Provide exceptional...

  • Coordinator/administrator

    8 months ago

    Cape Town, South Africa Topco Models Full time

    Topco Models is looking for an office-based coordinator and administrator to start as soon as possible. **Duties and requirements**: Cape Town-based individual Own transport Project coordination + administration Experience in Excel, Word Outlook and PowerPoint Excellent people and telephonic skills Able to work in a very busy, bustling office Dedicated to...

  • Administrative Coordinator

    2 days ago

    Cape Town, Western Cape, South Africa HR Genie Full time

    Job OverviewWe are seeking a highly organised and proactive Administrative Coordinator to support our executive team at HR Genie in the beverage manufacturing industry. This role will be essential in managing daily tasks, coordinating schedules, and ensuring smooth communication within the organisation.Responsibilities:Provide direct administrative and...

  • Administrative Coordinator

    6 days ago

    Cape Town, South Africa The Legends Agency Full time

    Administrative Coordinator  Durbanville, Cape Town  Market-related salary  Company Overview: A well-established accounting and auditing firm based in Durbanville, Cape Town are looking for an organized, detail-oriented Administrative Coordinator with prior experience working with the Companies and Intellectual Property Commission (CIPC) to join their...

  • Administrative Coordinator

    2 days ago

    Cape Town, Western Cape, South Africa Milkor Integrated Systems Full time

    Job SummaryMilkor Integrated Systems is seeking an experienced Administrative Coordinator to join our team. In this role, you will provide administrative support to our procurement department, ensuring seamless day-to-day operations.Main Responsibilities:Procurement Support: You will assist the procurement team in managing purchase orders, coordinating with...

  • System Administrator

    1 week ago

    Cape Town, South Africa Recru-it Full time

    Key Responsibilities:- Linux & Microsoft Infrastructure: Maintain, develop, and enhance their Linux (RedHat, Ubuntu, Debian, etc.) and Microsoft infrastructure technologies.- Systems Engineering: Engineer systems administration-related solutions to support various project and operational requirements.- Performance Monitoring: Proactively monitor system...

  • Administrative Coordinator

    3 days ago

    Cape Town, Western Cape, South Africa Humankind Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at Humankind Group. As an Executive Support Specialist, you will provide administrative support to the management team, ensuring seamless day-to-day operations and maintaining compliance with company policies.

  • Rehab Coordination Administrator

    3 months ago

    Cape Town, South Africa Resilient Health Portal Full time

    **Job Advertisement: Rehabilitation Coordination Administrator** **Location**: Remote Work **Employment Type**: Full Time Contract **Start Date**: 1 November **About Us**: At Resilient Health Portal (RHP), we are dedicated to transforming healthcare in South Africa through innovative solutions that improve patient outcomes. Our Rehabilitation...

  • IT Administrator

    6 months ago

    Cape Town, South Africa Disruptive IT Full time

    **Role Description** This is a contract on-site role as an IT Office Administrator for 6 months at R22 000 per month to start immediately. The day-to-day tasks include providing technical support, network and system administration, troubleshooting and maintaining information technology infrastructure. The IT Office Administrator will also manage IT...

  • Administrative Coordinator

    2 days ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    Persona Staff is seeking a skilled Administrative Coordinator to join our team. This role involves providing exceptional support to our staff and management, ensuring the efficient operation of our office.Key Responsibilities:Answering and directing phone callsManaging the attendance register and leave recordsAllocating contact people at the security...

  • Office Administrator Coordinator

    2 days ago

    Cape Town, Western Cape, South Africa Milkor Integrated Systems Full time

    Job Title: Office Administrator CoordinatorMilkor Integrated Systems is seeking a highly organized and detail-oriented Office Administrator Coordinator to join our team. As an Office Administrator Coordinator, you will be responsible for maintaining organized filing systems, data entry, and providing administrative support.Key Responsibilities:- Maintaining...

  • Administrative Coordinator

    4 weeks ago

    Cape Town, Western Cape, South Africa Road Accident Fund Full time

    Administrative AssistantWe are seeking an Administrative Assistant to provide administrative day-to-day support to various departments.Responsibilities:Maintain up-to-date documentation and ensure compliance with policies and process standards.Aid in office coordination, including correspondence, filing, telephonic queries, and general administration...

  • Administrative Coordinator

    3 weeks ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    At Persona Staff, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will have a strong background in office administration and be able to manage multiple tasks simultaneously.About the RoleThis is a challenging and rewarding opportunity for an administrative professional looking to take...

  • Administrative Coordinator

    3 weeks ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Coordinator to support our Managing Director and oversee various aspects of our operations. This is a challenging opportunity for an individual who possesses strong financial acumen, exceptional communication skills, and a proactive approach to problem-solving.Key...

  • Logistics Administration Coordinator

    4 weeks ago

    Cape Town, Western Cape, South Africa Absolute Logistics Full time

    Job Title: Logistics Administration CoordinatorWe are seeking a highly organized and detail-oriented individual to join our team as a Logistics Administration Coordinator at Absolute Logistics.The ideal candidate will possess excellent communication skills, be able to work in a fast-paced environment, and have experience in office administration and PA...

  • Administrative Coordinator

    1 month ago

    Cape Town, Western Cape, South Africa Isilumko Staffing (JHB) Full time

    Job Title: Candidate Selection CoordinatorAbout the Role:As a Candidate Selection Coordinator at Isilumko Staffing (JHB), you will be responsible for coordinating the candidate selection process. This includes liaising with software developers, service providers, support contractors, and structures at provincial and regional levels.Key...

  • Administrative Coordinator

    1 week ago

    Cape Town, Western Cape, South Africa Exceed Human Resource Consultants Ltd Full time

    Job OverviewWe are seeking a highly skilled and experienced Administrative Officer to join our team at Exceed Human Resource Consultants Ltd. The successful candidate will be responsible for providing administrative support to the finance department, ensuring seamless day-to-day operations.Job DescriptionStatutory Submissions: Oversee and manage all...

  • Administration Coordinator

    2 days ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    Job DescriptionWe are seeking a highly skilled and experienced Administration Assistant to join our team at Persona Staff.This is a key role that requires strong organizational skills, attention to detail, and excellent communication abilities.The successful candidate will be responsible for providing administrative support to our consultants, coordinating...