Fixed Assets
9 hours ago
**JOB OUTLINE**
**FIXED ASSETS & CASHBOOK OFFICER**
**PRETORIA**
**SALARY PACKAGE - R35 000.00 (basic gross per month)**
**4 Month Contract**
**Minimum Requirements**:
- National Diploma/Degree in Accounting
- 3 Years working experience
**Asset Management: Insurance, Procurement and Fixed Assets**
**Insurance
**- Forward all original delivery notes and invoices to Financial Manager.
- Report all stolen or missing assets and follow-up on claims
- Facilitate the claim process
- Request cover on additions and cancel cover on disposals
- Handle all communication for event requirements.
**Procurement**
- Create Assets and material on the system when required
- Provide procurement officer with the correct spec for all asset office equipment’s as required.
- Create requisition on the system for all required Assets/Equipment
- Receive all assets/stationary, sign delivery note and invoices
**Fixed Asset Register**
- Maintain an up to date Fixed Asset register
- Prepare and maintain depreciation register
- Perform asset verification
- Barcode and allocate new assets
- Update Fixed Asset Register for additions and disposals
- Coordinate the disposal process
- Secretary to the Asset Disposal Committee
- **Asset Management: Stationary, Cell phones and Stock Control**
- Implement and manage the register for asset movement within the offices
- Administration of cellphones including communication with Service Provider on orders and cancellations.
- Manage stock control of all required stationary and replenish when necessary.
- Custodian of all loose assets
- **Cashbooks and payments**:
- Requesting bank statements,
- Process Cashbooks on a weekly basis
- Request Nedfleet statements from bank and complete processing
- Prepare cash flow forecast
- Follow up on queries on the bank statement.
- Load supplier and salary payments on the bank
- Load new suppliers on the bank and facilitate release.
- **Reconciliations**:
- Prepare weekly and monthly bank and investment account reconciliations.
- Reconcile petty cash and process entries. Perform cash counts.
- Process and reconcile employee loans and travel advances and ensure that all supporting documents are up to date
- **Risk management and filling**:
- Ensure that all documents are filed properly
- Ensuring that all documents are signed and documents attached for payment process
- Ensuring that all payments are allocated to correct supplier accounts
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