Executive Assistant

2 weeks ago


Johannesburg, South Africa Puma Energy Full time

Main Purpose:
To help and assist key executives, manage and facilitate their calendar for an optimal use of time, organize trips and meetings in an efficient and reliable manner, being the one person the executive can rely on, ask information and use organization and planning skills.

Knowledge Skills and Abilities, Key Responsibilities:
Key Responsibilities:

- Travel organization: Preparation of extensive and global travel and hotel arrangements. Dealing with last minute changes in a very fast paced environment (book flights, hotels, taxis, airport pickups ). Being able to liaise with staff members and clients globally.
- Preparation and communication of itineraries, arranging visas and other travels documents (ESTA, passport renewal )
- Calendar management: Organizing and maintaining the executive calendar, scheduling proper appointments and meetings, keeping precise track of all trips and important meetings.
- Booking restaurants, lunches.
- Monitoring and screening telephone calls, screening enquiries and requests from the executive and other staff members, external people. Being the link between the executive and staff members, clients, suppliers.
- Handling routine matters independently and proactively.
- Completing research for the executive and various administrative works (producing documents, briefing notes and presentations, travel expense claims, invoices, letters, post mail, printing copying and filing of documents, database management)
- Interacting with international clients and suppliers. Being able to manage a team and assigning tasks to others.
- Organize former events as per requirements, being willing to travel (only if necessary), Archiving.

**Requirements**:
**Experience**:

- High School diploma
- Secretarial training
- At least five years of experience working with key executives/international environment

**Skills**:

- Bilingual - third language a plus (both spoken and written)
- Multi-tasking skills, great planning skills
- Able to work under pressure
- Ability to prioritize tasks and delegate, flexible, team worker
- Reliable, discretion, confident
- Polished communication skills (interpersonal and customer service skills) - Both verbal and written
- Helpful, service orientated

Competencies:

- Other software knowledge a plus

Key Relationships and Department Overview:
Key Relationships:

- Internal - The director/Manager for whom he/she works, other assistants, Travel agency, receptionists, other managers.
- External - Clients, external visitors.



  • Johannesburg, South Africa The Executive Space Full time

    Job Overview **Date Posted**: Posted 39 mins ago **Location**: Johannesburg, Gauteng **Job Title**: Remote Virtual Executive Assistant **Salary**: R16,800 **Education Level**: High School / Matric **Job Level**: Graduate **Minimum Experience**: 0 - 1 Years Remote Virtual Executive Assistant - Gauteng. At our company, opportunities for growth abound....


  • Johannesburg, Gauteng, South Africa Wing Assistant Full time

    Unlock Your Sales PotentialWe are seeking a highly skilled Sales Caller to join our team at Wing Assistant.This is an exciting opportunity for someone who is passionate about sales and has a proven track record of meeting and exceeding sales quotas.As a Sales Caller, you will be responsible for qualifying leads, making collection calls, resolving debts, and...


  • Johannesburg, Gauteng, South Africa Wing Assistant Full time

    Excel in Sales with UsWe are looking for a talented Sales Caller to join our team at Wing Assistant.This is a unique opportunity for someone who is eager to take their sales career to the next level and wants to work for a dynamic company that values innovation and excellence.As a Sales Caller, you will be responsible for qualifying leads, making collection...


  • Johannesburg, Gauteng, South Africa Wing Assistant Full time

    Succeed as a Sales ProfessionalWe are seeking a driven Sales Caller to join our team at Wing Assistant.This is a fantastic opportunity for someone who is confident in their sales abilities and wants to work for a company that offers a supportive and inclusive culture.As a Sales Caller, you will be responsible for qualifying leads, making collection calls,...

  • Executive Assistant

    3 weeks ago


    Johannesburg, South Africa Wetpaint - The Little BIG Agency! Full time

    Executive assistant responsibilities Acting as the point of contact among executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing CEOs calendar and set up meetings Rack daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Take...

  • Executive Assistant

    2 weeks ago


    Johannesburg, South Africa OUR RECRUIT WORX Full time

    **ATTENTION ALL EXECUTIVE **_**MALE**_ **PERSONAL ASSISTANTS!!!!! WE NEED YOU** **Responsibilities** - Calendar management for executives - Aid executive in preparing for meetings - Draft slides, meeting notes and documents for executives **Qualifications** - Bachelor's degree or equivalent Executive Assistant experience. - Proficient in Microsoft Office...

  • Executive Assistant

    1 week ago


    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Executive Assistant for Johannesburg, South Africa. **Responsibilities of this Post**: Coordinate all meetings and conferences of the executive team (including external meetings, donor site visits and/or marketing events). Organise electronic folders for the executive team relating to reports, minutes, meeting packs...

  • Executive Assistant

    2 weeks ago


    Johannesburg, South Africa Marsh Full time

    **Job description & Purpose**: - This position is for a recognized specialist in Executive support, who may be responsible for leading daily administrative operations. This position supports continuity of administrative work operations by resolving complex issues, discovering irregularities, and maintaining confidentiality of sensitive information. - The...

  • Executive Assistant

    3 weeks ago


    Johannesburg, Gauteng, South Africa Midvaal Recruitment Full time

    Executive AssistantLocation: City Deep, JohannesburgThe Executive Assistant will play a crucial role in relieving the administrative burden on theMD / GM and in addition provide administrative and organisational support (as agreed with MD/GM) to the MD / GM management team and office co-ordination.Assisting the General Managers with administration tasks,...

  • Executive Assistant

    3 weeks ago


    Johannesburg, South Africa OUR RECRUIT WORX Full time

    **Responsibilities** - Calendar management for executives - Aid executive in preparing for meetings - Draft slides, meeting notes and documents for executives **Qualifications** - Bachelor's degree or equivalent Executive Assistant experience. - Proficient in Microsoft Office suite - Experience in managing multiple priorities, administrative coordination,...

  • Executive Assistant

    2 weeks ago


    Johannesburg, South Africa Aon Corporation Full time

    Posting Description: **Executive Assistant**: Do you have extensive experience as an Executive Assistant? Have you worked in the Financial Services industry? Read on! Aon South Africa is recruiting an Executive Assistant to our Executive Head: Employee Benefits and Chief Legal and Compliance Counsel, based on a hybrid basis from our Head Office in...

  • Executive Assistant

    2 weeks ago


    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Executive Assistant for Johannesburg, South Africa. **Responsibilities of this Post**: Coordinate all meetings and conferences of the executive team. Prepare meeting packs and meeting agendas. Take minutes in key meetings and circulate minutes and actions to relevant parties. Organise electronic folders for the executive...

  • Visual Designer

    3 hours ago


    Johannesburg, Gauteng, South Africa Wing Assistant Full time

    Job OverviewWing Assistant is on a mission to redefine the future of work for companies worldwide.We are looking to build world-class teams and place operations on autopilot with the help of skilled professionals.About the RoleThis Graphic Designer position offers an exciting opportunity to contribute to our team.Key Responsibilities:Develop visual content...


  • Johannesburg, Gauteng, South Africa Performability Full time

    We are seeking a highly organized and detail-oriented Assistant to the Executive to join our team at Performability. In this role, you will provide high-level administrative support to our executives, ensuring that all tasks are completed efficiently and effectively.Main Responsibilities:Coordinate travel arrangements and manage executive itineraries.Liaise...

  • Executive Assistant

    2 weeks ago


    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Executive Assistant for Johannesburg, South Africa. **Responsibilities of this Post**: Effectively set up and maintain a filing system which will consist of important documentation for executives. Reading and analysing incoming memo’s, reports, submissions and distributing them as needed. Be proactive in managing the...

  • Executive Assistant

    3 weeks ago


    Johannesburg, South Africa Boardroom Appointments Full time

    **Key purpose**: Assist the Group Company Secretary in performing the duties as required by a public company listed on the JSE. **Duties and responsibilities**: - Assist the Group General Counsel in performing the duties as required by a public company listed on the JSE. - Effectively communicate and resolve high level telephone enquiries...

  • Executive Assistant

    2 weeks ago


    Johannesburg, South Africa LMP RECRUIT Full time

    **Are you immediately available to assist on a Temporary contract with a Possibility of going permanent.** Multinational company based in Rosebank in the Financial Technology sector Urgently seeks an Executive assistant to Group CEO. must have solid proven working experience in this role - experience in working for a large organization on executive...

  • Executive Assistant

    1 week ago


    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 64825 **Job Type** - Permanent **Job Title** - Executive Assistant **Computer Skills** - Ms office Suite **Industry** - Financial Services **City** - Johannesburg (Incl. Northern Suburbs) **Province** - Gauteng **Purpose of job**: - The Office Administrator will coordinate office activities and operations while providing...

  • Executive Assistant

    5 days ago


    Johannesburg, Gauteng, South Africa Standard Bank Group Full time

    Job title : Executive Assistant - JHBJob Location : Gauteng, JohannesburgDeadline : April 18, 2025Quick Recommended LinksJobs by Location Job by industries Job DescriptionTo provide end-to-end secretarial support to an Executive(s) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes...

  • Executive Assistant

    4 hours ago


    Johannesburg, Gauteng, South Africa Crawford International Full time

    Job DescriptionCrawford International seeks a highly skilled and efficient Executive Assistant to provide professional support in various areas. The successful candidate will be responsible for coordinating the principal's diary, taking minutes of confidential meetings, and communicating with parents.The role also involves coordinating functions from...