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Faculty Officer.3.05

4 months ago

Johannesburg, South Africa University of the Witwatersrand Full time

**Minimum Qualifications**:

Essential Requirements for this position include:

- Matric / NSC or equivalent qualification at NQF level 4
- Bachelor's degree at NQF level 7 (preferably in an administrative or related field)
- An Honour’s degree or equivalent at level 8 will be advantageous.

**Minimum Work Experience**
If you have a bachelor’s degree or equivalent qualification at NQF level 7:

- At least three years’ relevant work experience in a large and complex organization, preferably a university or education environment
If you have an Honour’s degree or equivalent qualification at NQF level 8:

- At least two years’ relevant work experience in a large and complex organization, preferably a university or education environment

**Skills and Competencies**:

- Proficient understanding of academic administration processes spanning the full student life cycle for undergraduate and postgraduate students.
- Experience with the research examination processes.
- Advanced digital literacy, particularly in:

- Oracle PeopleSoft (or similar student information management system)
- Microsoft 365 suite, with expertise in advanced SharePoint, Excel, Word, Outlook, and

**Teams**:

- Utilizations of digitization tools such as Adobe Document Cloud and Hyland OnBase
- Exceptional administrative, organizational, and time management skills, coupled with meticulous attention to detail.
- Extensive experience in committee support, minute-taking, and business writing
- Outstanding written and verbal communication abilities
- Self-sufficiency in working autonomously, without the need for constant supervision
- Demonstrated dedication to collaborative teamwork
- Proficient problem-solving capabilities
- Methodical approach to tasks
- Capacity to demonstrate innovative thinking
- Mature demeanor and adeptness in building relationships with stakeholders across all levels, from students to senior officials
- Strong interpersonal skills and a constructive conflict resolution aptitude
- High level of commitment to delivering exceptional service
- Strong work ethic and dedication to achieving objectives.

**Duties;**
- To assist the Faculty Registrar in the effective operation of essential academic and student administrative functions of the faculty through:

- Maintaining student records in the Faculty of Engineering and the Built Environment
- Implementing processes related to postgraduate research administration and examination.
- Resolving administrative enquiries from applicants, students and academics and other stakeholders.
- Assisting with administrative processes related to new and existing courses and programmes
- Assisting with the setup and testing of faculty functions in the Student Information Management System (SIMS)
- Servicing Faculty committees
- Participating actively in the planning, organization and implementation of Faculty events, such prizegiving ceremonies, recruitment events, and graduation ceremonies.
- Performing any other tasks and activities which fall within the general functioning of the Office as determined by the Faculty Registrar

**Enquiries**:Further information may be obtained from Mr. Yaseen Stoffberg, Faculty of Engineering and Built Environment

Detailed Description

Job Requirements

Additional Details

How To Apply
-Note: Applications that are incomplete and that do not meet the job requirements will not be considered.

**Closing date: 12 April 2024.**

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