Document Management Team Leader

7 days ago

Johannesburg, South Africa Royal Haskoning DHV Full time

**Document Management Team leader**

Royal HaskoningDHV is seeking a Document Management Team Leader to lead and manage the company’s Project support team. This role places a strong emphasis on leadership and management of administrative and support staff, collaboration with other senior support staff, embracing digital ways of working, and effective document and information management.

**Main Responsibilities**:
**Document and Information Management**
- Act as primary contact and custodian of document and information management ways of working in the company.
- Lead support team to adopt correct document management practices in each advisory group
- Ensure compliance to standards within the support team and where appropriate, in other groups that require regular involvement from support team.
- Ensure implementation of document reporting requirements for projects of various sizes and complexity.
- Promote good work practices within the Document Control team and on the project.
- Provide advice to the project on ways to work smarter and more efficiently.

**Team Coordination and management**
- Lead and manage the support team(approximately 6 team members) to ensure capacity optimization and consistency in quality of support delivered to the business.
- Manage the assignment of work, tasks and responsibilities to others.
- Allocate and prioritise Document Control activities and workload of team to ensure project requirements are met.
- Train, supervise and mentor team members to ensure quality output and adherence to quality standards and ways of working.
- Assign tasks to administration team based on business demands.
- Drive performance management and standardization of quality deliverables
- Ensure staff are efficient and productive to meet business expectations.

**Administrative Support**

Administrative support to the Technology and Operations management team (approximately 3-4 managers).

**Minimum Qualifications, Skills, and Experience**:

- Tertiary School graduate or equivalent, with relevant experience in an area of specialisation.
- Ideally, relevant experience in an engineering / construction office.
- Ideally, relevant qualification in information management/ document management.
- Advanced working knowledge of Document Control processes and procedures in an engineering or construction environment
- Ideally,10 years + relevant experience
- Relevant supervisory experience, ideally 3+ years
- Advanced proficiency in MS Office productivity tools (MS Office, Excel, PowerPoint, Outlook).

**Behavioral Competencies**:

- Ability to work autonomously. Pro-active, goal and results focused with excellent attention to detail.
- Highly developed organisational, attention to detail and coordination skills.
- Able to make difficult decisions and manage others in changing project conditions.
- Able to work on multiple projects of various size and complexity and oversee work distribution, assignment and completion of tasks within home office and GID office.
- Able to guide and direct projects with all Document Control related activities, including system, tools and processes.
- Achieves results set by self and others, meets timelines, pushes self and others to achieve stretch goals and demonstrates enthusiasm, persistence, resilience and tenacity. Breaks down work into executable tasks for team.
- Excellent management skills including the ability to plan, set goals and manage time, priorities, resources, accountabilities, schedule and cost.
- Builds appropriate, constructive, and effective business relationships throughout the organisation; uses diplomacy and tact; is approachable; communicates clearly, accurately, and consistently both verbally and in written matters. Employs the principles of active listening and encourages feedback from others.
- Excellent verbal and written communications skills, including the ability to convey information and ideas to others and groups, and make presentations when required
- Exceptional communication skills, both written and oral in English.
- Demonstrated maturity, discretion, and integrity in handling confidential information.
- Outstanding interpersonal skills with the ability to interact effectively with a wide range of internal and external contacts.
- Capacity to handle complexity, prioritize, multitask, and manage diverse situations with tact and diplomacy.
- Proven ability to work effectively in a team-oriented, multicultural environment and contribute as an effective team member.
- Resourcefulness in problem-solving and a willingness to go the extra mile.
- Strong influencing, team-building, collaboration, and mentoring skills for support staff.

  • Document Management Team Leader

    2 weeks ago

    Johannesburg, Gauteng, South Africa Royal Haskoning DHV Full time

    Document Management Team leaderRoyal HaskoningDHV is seeking a Document Management Team Leader to lead and manage the company's Project support team. This role places a strong emphasis on leadership and management of administrative and support staff, collaboration with other senior support staff, embracing digital ways of working, and effective document and...

  • Document Management Team Leader

    2 weeks ago

    Johannesburg, Gauteng, South Africa Royal Haskoning Dhv Full time

    Royal HaskoningDHV is seeking a Document Management Team Leader to lead and manage the company's Project support team. This role places a strong emphasis on leadership and management of administrative and support staff, collaboration with other senior support staff, embracing digital ways of working, and effective document and information management.Main...

  • Team Leader

    2 weeks ago

    Johannesburg, South Africa Tower Group Full time

    **Job Advert: Team Leader - Crane Operations** Are you an experienced and skilled professional in the field of crane operations? We are currently seeking a dedicated and dynamic individual to join our team as a Team Leader. As the Team Leader, you will assume overall responsibility for the success of our branch and ensure the smooth and efficient running of...

  • Documentation Leader

    2 weeks ago

    Johannesburg, Gauteng, South Africa ALSTOM Full time

    Req ID:430306Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions....

  • Documentation Leader

    2 months ago

    Johannesburg, South Africa ALSTOM Full time

    Req ID:430306 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility...

  • Team leader

    2 weeks ago

    Johannesburg, Gauteng, South Africa Point connections services Full time

    our organization is looking for a team leader and field sales trainer the role of the leader will be to build and recruit candidates and expand the businessbuilding a field sales team and monitoring candidates sales performance the leader should have sales experience in selling teaching and monitoring representatives sales performance on a daily basisthis...

  • Team Leader

    1 week ago

    Johannesburg, South Africa Webhelp Full time

    **Job Advert** At Concentrix + Webhelp, commitment, integrity and team playing is valued and well recognised. We’re on the lookout for determined individuals who values the importance of team playing and are ready to step up and lead by shining example as a Team Leader in our bustling Braamfontein office where you’ll work on an exciting international...

  • Team Leader

    2 weeks ago

    Johannesburg, South Africa FirstRand Full time

    Job Description Dear Future, Team Leader The role requires you to supervise and co-ordinate daily activities amongst a team in order to achieve a smooth workflow Are you someone who can: - Manage costs / expenses within approved budget to achieve cost efficiencies - Engage with the customers in a professional way as specified in the service standards and...

  • Team Leader

    1 week ago

    Johannesburg, South Africa Webhelp Full time

    **Other** **Location** - Johannesburg, South Africa**Language** - English*** **Job Advert**: - At Concentrix + Webhelp, commitment, integrity and team playing is valued and well recognised. We’re on the lookout for determined individuals who values the importance of team playing and are ready to step up and lead by shining example as a Team Leader in...

  • Cdz Team Leader

    1 week ago

    Johannesburg, South Africa DHL Full time

    **CDZ Team Leader** Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our...

  • Team Leader

    2 weeks ago

    Johannesburg, South Africa Webhelp Full time

    **Job Advert** You’ve been working hard to build your career in the service industry and by now you know the ins and outs of customer service. Your passion for people and ability to help others is sure to pay off. We’re on the lookout for a determined individual who values the importance of team playing and are ready to step up and lead by shining...

  • Team Leader

    2 weeks ago

    Johannesburg, Gauteng, South Africa Webhelp Full time

    Job AdvertAt Concentrix + Webhelp, commitment, integrity and team playing is valued and well recognised.We're on the lookout for determined individuals who values the importance of team playing and are ready to step up and lead by shining example as a Team Leader in our bustling Braamfontein office where you'll work on an exciting international campaign.We...

  • Team Leader

    2 weeks ago

    Johannesburg, Gauteng, South Africa Merchants Full time

    Team Leader (JHB) Are you ready to take the next step in your career? The purpose of this role is to ensure the day-to-day management of a team of Agents, in a manner that is in line with excellent service delivery to meet the client's contractual obligations. What would make you a good fit for this role? Must be willing and able to work in a...

  • Team Leader

    3 weeks ago

    Johannesburg, South Africa Integrated Global Services (IGS) Full time

    **About Us** IGS is a specialist in global on-site solutions with extensive shop production capabilities. Our Technology Research Center helps the world’s leading energy, power, and industrial companies solve their most critical surface engineering-related problems, improve coating and welding techniques, and evaluate material performance. **Position...

  • Team Leader

    2 weeks ago

    Johannesburg, Gauteng, South Africa Wesbank Full time

    Job DescriptionDear Future, Team LeaderThe role requires you to supervise and co-ordinate daily activities amongst a team in order to achieve a smooth workflowAre you someone who can: Manage costs / expenses within approved budget to achieve cost efficienciesEngage with the customers in a professional way as specified in the service standards and ensure...

  • Team Leader

    3 weeks ago

    Johannesburg, South Africa FirstRand Full time

    Job Description Dear Future, Team Leader The role requires you to supervise and co-ordinate daily activities amongst a team in order to achieve a smooth workflow Are you someone who can: - Manage costs / expenses within approved budget to achieve cost efficiencies - Engage with the customers in a professional way as specified in the service standards and...

  • Team Leader: Claims

    2 weeks ago

    Johannesburg, Gauteng, South Africa Salt Employee Benefits Full time

    PURPOSE OF THE ROLEThe Claims Team Leader is responsible for the overall management of the claims team. The duties include, managing, planning, monitoring and reporting. The Claims Team Leader reports to the Manager: PSSPF Claims.The ability to investigate and apply expertise to data with an intended objective to deliver on the specific area of expertise.The...

  • Team Leader

    7 days ago

    Johannesburg, South Africa Believe Resourcing Full time

    **About our Client: Our client, a seasoned leader in financial wellness programs, specialises in empowering employees with effective money management skills. Research highlights the alarming impact of financial stress on performance and health, with it ranking alongside major life events like divorce. Through tailored financial literacy training, our client...

  • Team Leader

    1 week ago

    Johannesburg, South Africa Believe Resourcing Full time

    **About our Client**: Our client, a seasoned leader in financial wellness programs, specialises in empowering employees with effective money management skills. Research highlights the alarming impact of financial stress on performance and health, with it ranking alongside major life events like divorce. Through tailored financial literacy training, our...

  • Team Leader

    2 weeks ago

    Johannesburg, Gauteng, South Africa MyCalling Full time

    Team Leader Agents, GautengWhat you will be doing People Management Coaches the team in order to ensure quality of delivery meets the appropriate standard Measures and manages the team to ensure outofline situations are immediately addressed Communicates information in a timely, accurate and understood manner to all team members Ensure that all Human...