Boutique Hotel Events Coordinator 3087

4 weeks ago


Pretoria, South Africa HotelJobs.co.za Full time

A Boutique hotel and Conference Events Coordinator to join the event team.

**JOB PURPOSE**:
To organize and plan events, manage group restaurant bookings and all restaurant enquires. Responsible for sending quotations for potential business. Ensuring the venues are always clean and up to standard, check on guest satisfaction, deal with guest complaints, assist with site inspections and ensure the successful running of day-to-day conferences and events as and when a confirmed booking is in-house.

**MAIN RESPONSIBILITIES (But not limited to)**:

- Meet and greet clients when visiting the hotel or attending a function/conference/ site visit.
- Oversee and plan all functions from beginning to end.
- Adhere to 12-hour response time on client correspondence.
- Meet with clients and ensure that all client files are kept always updated.
- Follow up with clients and schedule pre-event meetings and food tastings for all relevant client bookings as and when required and communicate to the Executive Chef.
- Check that all clients sign paperwork at all relevant fields.
- Keep tentative bookings to a minimum by adhering to company policy. A consistent follow up procedure to ensure that bookings are confirmed in advance.
- Ensure payment is received as per company policy.
- Compile all function sheets according to client requirements and communicate prior to all departments involved.
- Attend all wedding functions to ensure that the function goes as planned.
- Ensure sound communication between all departments within the hotel.
- Provide and distribute a monthly and an updated weekly forecast of all business on the books to relevant parties.
- Compile function sheets accurately and timeously and distribute to the relevant departments.
- Responsible for making the function space visually appealing and is always neat and tidy and set up to the required standard.
- Responsible for the overall sanitation and cleanliness of the work areas, conference rooms and storage areas (such as drawers, cupboards etc.).
- Responsible for the proper usage and good working order of all equipment, furniture and fixtures in the conference rooms, business centre, and the restaurant.
- Provide excellent customer service and ensure customer needs are met.
- Provide unique and creative ideas to enhance meetings & group experience.
- Supervise events and team members throughout service.
- Keep late arrangements to a minimum.
- Keep customer complaints to a minimum and notify manager immediately should these arise.
- Responsible for ensuring sufficient operating guest supplies, beverage supplies and operating equipment for functions assigned.
- Speak with others using clear and professional language, and answer telephones using appropriate etiquette.

Matric and Hospitality diploma is an advantage

Please forward a Full CV, recent photo and contactable references



  • Pretoria, Gauteng, South Africa HotelJobs Full time

    A Boutique hotel and Conference Events Coordinator to join the event team.JOB PURPOSE:To organize and plan events, manage group restaurant bookings and all restaurant enquires. Responsible for sending quotations for potential business. Ensuring the venues are always clean and up to standard, check on guest satisfaction, deal with guest complaints, assist...

  • Event Coordinator

    4 weeks ago


    Pretoria, South Africa The Lakeside - Weddings and Events Full time

    **Requirements & Skills**: - Must be able to understand and deliver to the brief and must have a thorough understanding of the events industry. - Valid driver’s license and own car. - Must be able to work independently, manage a team and simultaneously manage multiple tasks. - Must be outgoing and confident. - Must understand the events industry and that...

  • Event Coordinator

    2 weeks ago


    Pretoria, South Africa The Lakeside - Weddings and Events Full time

    **Requirements & Skills**: - Must be able to understand and deliver to the brief and must have a thorough understanding of the events industry. - Valid driver’s license and own car. - Must be able to work independently, manage a team and simultaneously manage multiple tasks. - Must be outgoing and confident. - Must understand the events industry and that...


  • Pretoria, Gauteng, South Africa Career Pathfinders Full time

    General Manager.Multi Award winning 5* Boutique Hotel - Pretoria - GautengGeneral management of 5 Star Boutique HotelFormal tourism and management qualification, min 10 years experience in industry.Manage all departments to ensure guest satisfaction and profitability.Strong Hotel Management skillsExcellent Guest Relation skills with a passion for...

  • Event Coordinator

    2 weeks ago


    Pretoria, Gauteng, South Africa The Lakeside - Weddings and Events Full time

    Requirements & Skills: Must be able to understand and deliver to the brief and must have a thorough understanding of the events industry. Valid driver's license and own car. Must be able to work independently, manage a team and simultaneously manage multiple tasks. Must be outgoing and confident. Must understand the events industry and that weekends are for...

  • Events Co-ordinator

    2 weeks ago


    Pretoria, Gauteng, South Africa Omega HR Solutions Full time

    Join this 5 Star Boutique Hotel group as an Events CoordinatorYou will be responsible to meet with event hosts prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyse the event order in order to gather guest information, determine proper set up, specific guest needs, buffets, action stations, etc.Working...


  • Pretoria, Gauteng, South Africa Recruit For Africa Pty Limited Full time

    Chef | Randburg | Luxury Boutique HotelWe are currently looking for a Seasoned CHEFwith a Proven Record of Creativity to join the vibrant boutique hotel and lead a team in crafting exquisite fine dining dishes that celebrate Africa's flavors. Imagine your creations taking center stage at this intimate space and quiet urban oasis near the top of the...


  • Pretoria, South Africa HotelJobs.co.za Full time

    A 5 Star Boutique Hotel is looking for an experienced Front Office Manager to join the team. Previous experience as FOM is required, along with a Hospitality Diploma or similar. Excellent communication, training and leadership skills required. Management experience in a 5 Star Hotel is essential for this position. Please forward a full CV, written...


  • Pretoria, South Africa HotelJobs.co.za Full time

    A 5 Star Boutique Hotel is looking for an experienced Front Office Manager to join the team. Previous experience as FOM is required, along with a Hospitality Diploma or similar. Excellent communication, training and leadership skills required. Management experience in a 5 Star Hotel is essential for this position. **Background checks will be part of the...


  • Pretoria, Gauteng, South Africa HotelJobs Full time

    A 5 Star Boutique Hotel is looking for an experienced Front Office Manager to join the team. Previous experience as FOM is required, along with a Hospitality Diploma or similar. Excellent communication, training and leadership skills required. Management experience in a 5 Star Hotel is essential for this position.Background checks will be part of the...

  • Housekeeping Manager

    2 weeks ago


    Pretoria, Gauteng, South Africa Cradle Boutique Hotel & Reserve Full time

    Position Overview: As the Housekeeping Manager at the Cradle Boutique Hotel, you will be responsible for overseeing the cleanliness, organization, and overall guest experience in our accommodation facilities. You will lead a team of housekeeping staff, ensuring that guest rooms and common areas are maintained to the highest standards. Your attention to...


  • Pretoria, South Africa HotelJobs.co.za Full time

    Conference Coordinator - Corporate Hotel - Pretoria As a conference coordinator you will be serving as the primary point of contact for a beautiful luxury property in the far East of Pretoria - Establishing and maintaining relationships with vendors and venues - Planning event details and aspects, including seating, dining, and guests - Creating reliable...


  • Pretoria, Gauteng, South Africa Kana Hotel Group Full time

    Kana Hotel Group'smission is to be one of the most admired and service quality driven hotel companies in the industry. We will accomplish our goal by creating an atmosphere of friendly employee behavior and delivering the highest quality service and value to our guests. From our Team Members to our General Managers and Regional Support team, we seek people...


  • Pretoria, South Africa A-Z Business Professionals Full time

    Location: Gauteng We are looking for a individual to support the marketing and sales department in optimizing revenue and bookings. Job tasks include: - **Correspond with prospects** and answer any questions about the hotel’s venue options, rates, room types, venue packages, or promotions - Sending out **proposals** and collecting **invoices** -...


  • Pretoria, Gauteng, South Africa Radisson Blu Full time

    Radisson Blu Gautrain Hotel, Sandton Johannesburg - Reservations Meeting & Events CoordinatorSuccess doesn't just happen, it's planned, are you a natural and passionate organiser? If you say Yes I Can here at the Radisson Blu Hotel, we're looking for dynamic people just like youAt Radisson Blu Hotel, we are one team and make memorable moments for our...

  • Events Coordinator

    2 weeks ago


    Pretoria, Gauteng, South Africa Panagora Group Full time

    Experience : 5-7 yearsPanagora Group is a social enterprise dedicated to providing high-quality, high-impact international health, development, and learning consulting. We are a dynamic woman- and employee-owned small business partner focused on market-based and integrated local solutions that strengthen country capacity and independence; and on learning,...


  • Pretoria, Gauteng, South Africa Cradle Boutique Hotel & Reserve Full time

    Assistant Front Office ManagerDuties and Responsibilities: Manages and motivates the Front Office team to provide a high standard of service for customers. Welcomes guests and fosters customer loyalty through his/her friendly manner. Develops high quality relationships with guests throughout their stay. Handles any guest complaints or contentious issues that...


  • Pretoria, Gauteng, South Africa HotelJobs Full time

    We are looking for a individual to support the marketing and sales department in optimizing revenue and bookings.Job tasks include:- Correspond with prospects and answer any questions about the hotel's venue options, rates, room types, venue packages, or promotions Sending out proposals and collecting invoices:Supporting the hotel sales manager in...


  • Pretoria, South Africa Bridal Room Full time

    Are you passionate about the bridal industry? Do you have a knack for managing and leading a team? We are seeking a highly motivated individual to help us grow and succeed in the bridal industry. **Responsibilities**: - Oversee daily operations of the bridal boutique, including customer service, inventory management, and staff scheduling. - Ensure that the...

  • Event Coordinator

    2 weeks ago


    Pretoria, Gauteng, South Africa Event Wizards Full time

    We're looking for an event-coordinator to join our team at Event Wizards.Abilities & Competencies Applicant must be experienced in planning and executing face to face, hybrid and virtual events. Trustworthy, Reliable, Punctual & Task Driven Creative Strong Admin Skills Good Communication Skills & Customer Service Skills At least 3 years experience in the...