Company Secretary

2 weeks ago

Centurion, South Africa The South African Weather Service (SAWS) Full time

The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Forestry,
Fisheries and the Environment (DFFE) and is governed by a Board. The organisation is an authoritative
voice for weather and climate related services in South Africa and is a member of the World
Meteorological Organisation (WMO) to fulfil a range of international obligations of the government.
South African Weather Service (SAWS) strives to be a Weather and Climate Centre of Excellence
providing innovative solutions to ensure a weather-smart region, sustainable development and
economic growth.

The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic
person to undertake the role of:
**Company Secretary**
**Salary Total Package: Negotiable**

**(Ref. WS01/012023)**
**Centre: Centurion**

**Job Summary**:
To provide governance and company secretariat functions to the organisation and render an
effective one stop service to the Board and all Board committees.

**Key performance areas**:

- Providing the Board members with guidance to discharge their fiduciary duties and

responsibilities in the best interest of the organisation
- Ensure that the Board is aware of any new and relevant laws or any changes in the legislation that

might affect the operations of the organization
- Ensuring compliance with the PFMA, SAWS Act and alignment with corporate governance

guidelines, as well as any other relevant legislation.
- Developing and reviewing Board-related policies and monitoring adherence with these and with

the Delegation of Authority
- Assisting the Chairperson of the Board and the Committees with the compilation of the annual

Board and Committees calendar and work plans and ensure circulation of these to members
- Responsible for giving notice of Board meetings, preparing, and circulating agendas,

consolidating, and disseminating Board pack presentations, maintaining attendance registers and
minute taking.
- Remain vigilant and watch whether the Board is acting in the best interest of the organisation and

advice on mitigating actions
- Maintaining statutory registers (minute books), Declarations of Interest and/or any other

regulatory obligations in terms of the PFMA
- Ensure that each Committee chairperson has a report to be tabled to a Board meeting subsequent

to the committee meeting, to facilitate proper engagement by the Board
- Ensure that the Board members receive information required to make informed and effective

decisions
- Support EXCO and Board with accounting processes such as audit queries, PFMA requirements

and reporting on the regulators activities and budget reviews
- Ensuring that Board members are accordingly reimbursed for SAWS-related activities
- Manage conflict of interest in relation to Board Members and be the custodian of the Code of

Ethics policy approved by the Board

**Requirements**:

- Law and/or any relevant B Degree
- CIS qualification (added advantage)
- 5 years' minimum relevant experience in a large/complex regulatory environment
- At least 3 years management experience
- Experience in managing board and committee meetings as well as shareholder meetings in line

with governance practices with reference to amongst others, giving notice of meetings,
administration of meetings, pack presentation and dissemination, maintaining attendance
registers, minute taking and feedback processes

**Please Note**:
**Enquiries for the above-mentioned positions must be directed to: Ms Zoleka Makongolo, at Tel.**
**(012) 367 6094.**
**qualifications).**

**No CVs from recruitment agencies will be considered**

**Closing Date: 23 January 2023**

**Note: All applicant’s personal information received will be used for purpose of this recruitment**
**process only**

Preference will be given People living with disabilities in line with SAWS EE targets Correspondence
unsuccessful. The organisation reserves the right not to fill this position. South African Weather Service
is an equal opportunity employer.

**Record Reference **HCM-ADVERT- Company Secretary

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