Secretary Assistant

2 weeks ago

Centurion, South Africa PPS Recruitment Full time

**Job Advert Summary**:
The incumbent will be required to provide an efficient and effective secretarial, clerical and administrative service to the Executive Team and PPSHA Clients.

The role involves a great deal of multitasking. The incumbent will work with the Clients management team as well as PPSHA leadership team.

Minimum 2 years corporate company secretarial experience, preferably in the Healthcare or Financial Services industry, with a particular focus on meeting administration and high quality minute taking.

A successful assistant is critical to the efficiency of an organization and we are looking for an individual who can become an integral part of our business and culture.

**Minimum Requirements**:

- Practical knowledge and understanding of stakeholder engagement
- High competency level of minute taking and compilation of agendas and delivery of meeting packs as per agreed timelines
- Excellent verbal and written communications skills
- Excellent interpersonal skills including the ability to influence across the organisation and externally
- Discretion and confidentiality
- Ability to multitask and prioritize daily workload
- Ability to use initiative and self-starter
- Excellent command of written and spoken English
- Strong interpersonal skills and the ability to interact at Board and Executive levels
- Maintenance of professional image at all times
- High levels of integrity, honesty and reliability and ability to maintain confidentiality
- Ability to work independently, as well as in a team, deadline driven and ability to work under pressure
- Attention to detail, planning, organizing, information management and monitoring
- Leadership, negotiation and facilitation

**Duties and Responsibilities**:

- Act as assistant secretary to PPSHA Clients and other Committees, prepare and control agendas, attend meetings and take minutes;
- Control and assist with the compilation of meeting packs and ensure timely distribution of the packs;
- Collate reports and ensure that any other documentation prepared is of good quality and in line with the business quality standards;
- Managing policies and contracts;
- Implementing and maintaining an effective filing system for policies and contracts;
- Maintaining Client and Client’s Board contact details;
- Supporting the Executive Assistant where necessary;
- Covering diary management when required, including arranging travel, transport and accommodation;
- Assisting with projects by researching or writing reports.

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