Executive Assistant to Managing Director

2 weeks ago


Cape Town, South Africa Benchmark International Full time

**The Company**:Benchmark International

**Role Name**: Executive Assistant

**Location**: Cape Town International Airport / Stellenbosch

**Reporting to**: Managing Partner

**Hours of work**: Monday to Friday 8:00am - 17:00pm

**Role summary**:
Benchmark International is one of the world’s leading sell-side only Merger & Acquisitions specialists, regularly placing highly in deal league tables. We handle company sales across all areas of both the SME and corporate mid-markets.

Due to further expansion, an exciting opportunity has arisen to join our established organisation.

**Daily Responsibilities**:

- Field all incoming calls on company main line
- Liaising with all company service providers as required includingLandlords on repair and maintenance issues

Maintaining minimum quantity levels, and ordering of office supplies
IT departments both locally and in the UK in relation to IT and telephony faults
Photocopier, internet service provider and other supplier liaison
Corporate gifts, corporate photography, year end functions, etc etc etc
- Assist with onboarding of new staff in conjunction with HR
- Manage marketing events (typically 3 pa)
- Manage charity drives under the “Benchmark Cares” initiative
- Setting appointments, booking hotels, flights, and accommodation.
- Assist company bookkeeper with the reconciliation of;Supplier invoices and statements

Staff expense claims
Capturing purchase orders
- Assistance with client meeting, refreshments and on occasion meals
- Providing support to new business development opportunities including laison with group marketing department in the US, local PR as well as internal reporting and analysis
- Proof reading of company literature
- On occasion organizing reports, transcribing notes, attending meetings and maintaining accurate minutes
- Managing cleaning staff duties, time and attendance
- Assisting with any administrative task that is reasonable and lawful in nature

**Requirements**:

- Matric and at least 2 years of experience in a relevant field
- Highly presentable - all staff are required to wear formal corporate attire
- Higher grade English having an excellent command of the language and very strong communication skills.
- Aside from being articulate, well spoken the incumbent will be required to proof read and possibly edit marketing materials and other company literature and the ability to function at a high level in this arena is a pre-requisite.
- Highly organized with an ability to manage conflicting demands and meet deadlines
- A proactive communicator capable of providing regular updates and progress reports on activities
- Literate in the MS Office suite of products



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