Executive Assistant

2 weeks ago

Cape Town, South Africa CapeNature Full time

**RESPONSIBILITIES**:
***
- **Communications Management**:

- Ensure standardised submissions and reports for recommendation and or approval by the executive.
- Utilise the Electronic Document Management System (EDMS).
- **
Administration and Reporting**:

- Implement and maintain a document management system.
- Manage and secure data.
- Compile information and collate reports and presentations.
- Ensure timeous responses to feedback on submissions, presentations and or reports.
- **
Calendar and Meeting Management**:

- Manage and schedule appointments and meetings for the executive.
- Manage and confirm travel and accommodation arrangements for the executive and prepare itineraries and schedules in the calendar.
- Coordinate, schedule and manage meetings convened by the executive.
- Collate and coordinate the annual leave roster for the directorate.
- **
Financial, Assets and Stores Management**:

- Manage, track and extract expenditure reports.
- Compile, submit and track the processing of claims, reimbursements and allowances for the executive.
- Procure and secure supplies, equipment, venues and services.
- Collate and review quarterly budget expenditure reports.
- Maintain assets and disposal registers.
- **
Project Management**:

- Liaise with the office of the CEO, executive assistants, Strategy, Goverenance and Risk (SGR), and the office of the CFO to align and integrate corporate initiatives.
- Manage partnership portfolio for the directorate.
- Track and report on the implementation of the Performance Management System in the directorate.
- Facilitate the orientation and exiting of employees.

**MINIMUM REQUIREMENTS**:
**Qualifications and Experience**:

- Minimum NQF 6 (National Higher Diploma or Bachelor’s Degree) equivalent qualification in Office Administration, Office Management, Public Administration, Business Administration.
- Valid EB (Code 8) Driver’s license.
- No criminal record.
- 5 Years’ working experience: providing a secretarial or administrative support to an executive or senior management.
- Knowledge of Conservation Legislation and Biodiversity/Conservation Science will be beneficial.
- Knowledge of CapeNature's mission, vision, and values will be beneficial.

**Competencies**:

- Bilingualism (2 official language of the Western Cape) with advanced proficiency in written English.
- Exceptional administration skills.
- Demonstrate excellent verbal and written communication, organising and planning, attention to detail, task-based coordination, time management, and client-focused skills required.
- Exceptional interpersonal, communication, writing, reporting and presentation skills.
- Advanced proficiency in Microsoft Office Suite. Advanced facilitation and coordination skills.
- Ability to handle confidential information with discretion and professionalism.
- Be adaptable to various competing demands.

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