Property Administrator

3 weeks ago

Johannesburg, South Africa Marlin Dew Investments Full time

**SUMMARY of Responsibilities**

Responsible for the administration and upkeep of property portfolio ensuring efficient coordination with concerned parties such as agents, tenants, prospective clients, the Finance department and third-party providers/vendors. Also drives the attainment of project management objectives through effective facilitation of activities including planning, scheduling, regular monitoring, updating, coordinating, marketing, simple bookkeeping, and form filing.

**JOB RESPONSIBILITIES**

**Property and Asset Management**
- Attend to regular tasks (weekly, monthly, quarterly, annual), e.g. via Google calendar, to ensure the smooth running and upkeep of property portfolio
- Maintain accurate documentation about the property portfolio including agent reports, inspection reports, tenant identification documents, tenancy agreements
- Write appealing ad copy and create compelling ads to attract prospective tenants to make enquiries about vacancies
- Liaise with prospective tenants via online messaging, phone calls, text messages to agree to viewings
- Coordinate with the Finance department to provide all necessary financial records
- Ensure that all licenses, certificates, insurances, taxes and utilities are paid for

**Project Management**
- Discuss property management and development objectives with the Managing Director and then coordinate the workflow of team members to drive forward these objectives and business agendas.
- Assign/Monitor tasks to/of said team members including a daily setting of tasks and priorities; eg: Monitor weekly/monthly rental updates from the agents, monitor property sourcing process
- Keep the prospective tenants pipeline updated with leads and monitor follow-ups
- Update constant activities and reminder Services.
- Basic Bookkeeping (Excel).
- Track deadlines/deliverables
- Report meeting topics for discussion, summarise goals and weekly tasks
- Coordinate with suppliers, realtors, brokers and other vendors
- Meeting/Call Scheduling.
- Travel Arrangement and Planning.
- Form Filling

**JOB REQUIREMENTS**
- Strictly graduates of Bachelor’s degree in any business-related courses (Non-degree holders will not be processed)
- Minimum of 2-4 years of work experience in leasing and property management
- Knowledge of real estate and related areas
- Excellent time management skills
- Deadline conscious and can prioritise tasks efficiently
- Results-oriented and highly organized with effective work methods
- Highly motivated and inclined towards constant self-improvement
- Excellent written and oral English communication skills
- Pleasant phone personality to handle telephone duties
- Proficient with MS Office Suite (Word, Excel, PowerPoint)
- Proficient with Google Suite (Google Drive, Calendar, etc)
- Good online research skills
- Must be available to work in UK hours
- Experience in working remotely is an advantage
- Reliable internet connection required (Not less than 10 mbps)
- Prior experience in customer service preferred

**Job Types**: Part-time, Permanent
Part-time hours: 15-30 per week

**Salary**: R48.00 - R124.00 per hour

**Education**:

- Bachelors (required)

**Experience**:

- Property and leasing Management: 2 years (preferred)

**Language**:

- fluent English (required)

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