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Tender Administrator
3 weeks ago
Our client in the construction, buildings and civil engineering industries is looking for a Tender Administrator to accurately oversee and execute the administrative support function for all projects in the Estimating Department to ensure timely submission of projects.
**Main Job Tasks, Responsibilities**:
Administration
- Copy, filing and scanning of project related documents
- Creating tender invitation with Dropbox link
- Addendums of tenders
- Standardized and professionalize tender documents - (i.e., Slotting in dividers)
- Creating tender envelope for submission
- Scanning and punching tender for final submission
- Following up Salespersons on extension validities
- Filling in validity extension documents when received.
- General admin and follow ups
- Stand up meeting notes
- Validity extensions - tracking and chasing sales
- Conducting interviews with sub-contractors when needed - typing up minutes
- Assist other internal departments with data capturing and reporting when needed
Project Task Management
- Chasing up sales for the project documentation
- Receiving documentation from the Sales Department and scrutinizing the tender document
- Stripping & scanning the document and populating it to the respective folder
- Filling in the tender initiation template based on SWOT analysis
- Filling out and slotting in returnable documents for functionality
- Checking the functionality for the tender
- Arranging the program with Project Planner and Administrator when needed
- Filling in a standardized form based on local content requirements of tenders when applicable
- Assign internal job numbers to new projects
- Assess all tender returnable requirements and create suitable functionality checklist.
Reporting
- Basic reporting on projects to Estimating Manager and Senior Estimator / Estimator Risk Analysis
- Identify and highlight possible outcomes of tender rewards through reviewing of the tender document.
Key Competencies
- Detail orientation
- Deadline driven
- Working under pressure
- Interpersonal skills
- Communication
- Administration
- Coordination
- Planning and Organising
- Solution orientated
Essential Knowledge
- Microsoft Office
- Microsoft Planner
- Minuting skills
- Building industry knowledge will be beneficial
**_ Minimum Education and Experience_**
- Matric
- Administration diploma or certificate
- Project management diploma(ideal)
- 2-3 years general administrative experience (if matric)
- 2 years administrative experience in construction as a tender clerk (ideal)
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